Twyford & Ruscombe Community Association
Chairmans report and report of the Trustees to the Community Association.
This report covers time period from January 2025 to January 2026.
Overall, another good year for Loddon Hall with increasing revenue, further upgrades to the hall and surrounding areas.
Early in the first quarter, after heavy rain showers, a major leak occurred over the Twyford Drama group area. Investigation found that the roof was in a poor state and as a result was promptly replaced. Unfortunately, water still entered the room, and after further investigations another leak was found, the source of which was in the main roof which has also now been fixed.
At the end of February Helen Winder resigned as Secretary and as a result the minutes from the last AGM have been compiled by the council.
Following Helen Winder’s resignation Rakhi Drennan was approached by the Trustees and offered the position of Secretary, which she accepted.
One of the main objectives last year was to arrange a contract of employment for the Caretaker. After many meetings with the Caretaker, the Trustees decided it was in everyone’s interest to appoint HR consultants specialising in employment law to make sure any decisions were fair and legally robust. During this period three Trustees were managing the hall. Due to the amount of work required, we asked the council to consider nominating another Trustee. John March was voted in as our fourth Trustee and since John’s introduction to the Council, he has been working tirelessly to amend the existing constitution to a CIO.
Sadly, in May Council member Bridget Ditcham passed away. Bridget was a regular and enthusiastic member of this Council, her contributions and advice on council matters will be greatly missed.
In the second quarter, the Trustees, along with members of the “Building Working Group” met with an Aluminium door and window company to discuss replacing the doors around the building. As the meeting progressed we also looked into the possibility of replacing the windows in the annex area as well.
Midway through the year potholes around the entrance, roadway and carpark were reported and eventually repaired. The cost of the repairs was covered by the Parish Council and I thank Twyford Parish Council for their support.
In August the new doors and windows were fitted around the hall and although initially we had some negative feedback with the new door operation, most hirers are now used to the combination lock and the hall procedures. I would like to make members aware that since the new doors have been installed, there have been no instances of vandalism inside the hall.
Around this this time Twyford Parish Council gave Wearings Bakery permission to set up a stall on their parking spaces on Friday mornings, and the stall appears to be very popular with the locals and visitors.
Following many meetings and conversations with our Caretaker, we were unable to reach agreement regarding their contract and terms & employment conditions. The only option left was to enter into a compromise agreement with them. A settlement figure was agreed with the Caretakers solicitor and their employment was terminated
at the beginning of August.
We decided to split the Caretakers responsibilities into two separate jobs, a Booking Clerk and a Caretaker/cleaner. An employment group was formed to create a job specification and passed to the HR Consultants for approval.
During that time enquiries, bookings, invoicing, opening and closing of the hall, maintenance, managing contractors were carried out by the Trustees, and I would like to thank the Trustees for their support at that time.
In the last quarter of 2025, we replaced the hall alarm system with a new, easy to use and upgradable alarm. The new alarm has separate alarm zones and can be controlled remotely from a mobile device.
The new combination door locks plus the remote alarm enables regular hirers to access the hall without the need for a staff member to open up or close down. However, the hall is still opened and closed by the Trustees for “one off” bookings.
Towards the end of last year Council member Jon Wright covered the caretaker’s role, plus routine maintenance, hall bookings and updating the halls IT systems.
I received a lot of positive feedback regarding Jon’s friendly and helpful attitude and would like to take this opportunity to thank Jon for all his hard work.
In December Rakhi Drennan was offered the position of Booking Clerk and started early January 2026. Rakhi will deal with all emails, enquiries, bookings and invoicing.
We are still in discussions regarding the role of the Caretaker/cleaner and the contract with the existing cleaning company.
As mentioned earlier John March has been working on the CIO and this has been discussed at every Council meeting. John has been in discussions with a Solicitor
specialising in CIO’s and it appears the rules and regulations are far more complicated than expected. John will continue to work on the CIO and will update members in due course.
TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION Registered Charity Number 300217
Accounts and Independent Examiner's Report
31[st] March 2025
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Contents
Page(s) Independent Examiner's Report 2 Receipts and Payments Account 3 Statement of Assets and Liabilities 4 Notes to the accounts 5,6 & 7
Page 1
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Independent examiner's report on the unaudited accounts of Twyford & Ruscombe Community Association.
I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 March 2025.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not necessary for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 act
-
and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act and;
-
to state whether particular matters have come to my attention
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures the accounts and seeking explanation from you as trustees concerning any such matters. the procedures undertaken do not provide all the evidence that would be required in an audit, and I consequently do not express and audit opinion on the view given by the accounts.
Basis of independent examiner's report
I have completed the examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- …..... signed Gisela Sharpe .................................................
Gisela Sharpe FCCA
Date 15/01/2026
Page 2
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Receipts & Payments
| Unrestricted funds A1 Receipts £ Affiliate fees & subscriptions 192 Room Hire 78,916 Grants & Donations 5,740 Bar sales 31,577 Other receipts 32,679 Sub total 149,104 A2 Assets & Investment sales, etc Total receipts 149,104 A3 Payments Employee costs 20,192 Premises costs 31,698 Repairs & Maintenance 24,071 Repairs & Renewals 26,721 General admin expenses 5,251 Fundraising 0 Legal & professional costs 1,965 Other finance charges 122 Bar costs 17,572 Other costs 29,646 Sub total 157,238 A4 Assets & Investment purchases Total payments 157,238 (Net of payments/net of receipts) (8,134) A5 Transfers between funds A6 Cash funds last year end 80,225 Cash funds this year end 72,091 |
Unrestricted funds £ 192 78,916 5,740 31,577 32,679 |
Restricted Funds |
Endowment Funds |
2025 Total Funds £ 192 78,916 5,740 31,577 32,679 |
2024 Last year £ 171 70,827 0 26,313 30,228 |
|---|---|---|---|---|---|
| 149,104 | 127,539 | ||||
| 149,104 | 149,104 | 127,539 | |||
| 20,192 31,698 24,071 26,721 5,251 0 1,965 122 17,572 29,646 |
20,192 31,698 24,071 26,721 5,251 0 1,965 122 17,572 29,646 |
15,869 25,762 15,910 1,162 6,334 0 250 277 15,295 23,849 |
|||
| 157,238 ses |
157,238 | 104,708 | |||
| 157,238 | 157,238 | 104,708 | |||
| (8,134) 80,225 |
(8,134) 80,225 |
22,831 57,394 |
|||
| 72,091 | 72,091 | 80,225 |
Page 3
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Assets & Liabilities
| Unrestricted funds £ B1 Cash funds Natwest 0 Virgin Money 71,577 Sumup Business Account 294 Cash in hand 220 Total cash funds 72,091 B2 Other monetary assets VAT reclaim 0 Other debtors 0 Bar takings not yet banked 0 Trade debtors 955 955 Cost £ B3 Investments Assets B4 Assets retained for the Charity's own use Premises 81,156 Bar stock 1,713 Furniture, fixtures & fittings 0 82,869 A4 Assets & Investment purchases Total payments 82,869 B5 Liabilities Trade creditors 2,077 Advance payments & deposits 8,274 Accruals 250 HM Revenue & Customs (VAT) 505 Other Liabilities 0 11,106 |
Unrestricted funds £ 0 71,577 294 220 |
Restricted Funds Endowment Funds £ £ |
2025 Total Funds £ 0 71,577 294 220 |
2024 Last year £ 50,336 28,965 507 417 |
|---|---|---|---|---|
| 72,091 | 72,091 | 80,225 | ||
| 0 0 0 955 |
0 0 0 955 |
0 0 376 2,132 |
||
| 955 | 955 | 2,508 | ||
| Cost £ |
Curent value £ |
2,025 £ |
2,024 £ |
|
| 81,156 1,713 0 |
81,156 1,579 0 |
|||
| 82,869 | 82,869 | 82,735 | ||
| 82,869 | 82,869 | 82,735 | ||
| 2,077 8,274 250 505 0 |
2,077 8,274 250 505 0 |
8,573 5,253 250 1,455 0 |
||
| 11,106 | 11,106 | 15,531 |
The trustees consider a Receipts and Payments accounts to be the appropriate form of report and the accounts to be reviewed by an Independent Examiner.
All funds received were free funds. There were no other restricted or endowed funds. We approve these accounts and confirm that we have made available all relevant records and information.
…. signed W Cooper ............... ….. signed W R Evans ................ Date 16/01/2026 Date 16/01/2026
Page 4
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
| Notes to the Accounts #1 RECEIPTS 2025 £ Affiliate fees and subscriptions 192 Room hire 78,916 Grants & Donations 5,740 Bar sales 31,577 Sub total receipts 116,425 Other receipts Skate park Electricity 1,358 Sundry Receipts Interest received 32 Cleaning deposits received 7,442 Insurance Claim 0 Sundry Income & refunds received 469 Electricity refund 1,000 Sub total sundry receipts 8,943 Output VAT 22,378 Sub total other receipts 32,679 TOTAL RECEIPTS 149,104 PAYMENTS Employee payments 0 Employee wages & NI 15,644 Pension payments 4,548 Total 20,192 Premises payments 0 General rates 529 Water rates & services 1,926 Light & heat 17,406 Cleaning 11,837 Total 31,698 |
2024 £ 171 70,827 0 26,313 |
|---|---|
| 97,311 | |
| 330 3 2,000 1,052 303 5,859 |
|
| 9,217 | |
| 20,681 | |
| 30,228 | |
| 127,539 | |
| 0 15,869 0 |
|
| 15,869 | |
| 0 438 1,436 15,624 8,264 |
|
| 25,762 |
Page 5
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Notes to the Accounts #2 PAYMENTS continued
| Repairs & Maintenance Plumbing Drains Electrical Security & Fire Grounds Maintenance Glass Bar Equipment service Decorating Roofing Asbestos Sundry Total Repairs & Renewals Kitchen equipment Toilet refurbishment Bar equipment replacement Chair refurbishment & tables Total General administrative payments Printing & Stationery (+postage) Telephones Software & computer expenses (subscriptions) Insurance Licence fees Total Legal & Professional payments Accountants’ fees Other Total Other Finance payments Bank charges Total Other payments Input VAT Other sundry payments Deposits returned & refunds paid Cleaning deposits returned Sundry payments Sub total other sundry payments Total other payments |
2025 £ 1,339 956 2,069 2,360 1,018 280 501 7,977 4,250 2,025 1,296 24,071 1,035 4,550 7,853 13,283 26,721 344 1,159 1,404 2,077 267 5,251 - 1,965 1,965 - 122 122 23,328 * - 5,607 711 6,318 29,646 |
2024 £ 670 885 6,447 2,037 597 1,447 165 3,203 - - 459 |
|---|---|---|
| 15,910 | ||
| 1,162 | ||
| 1,162 | ||
| 99 1,095 485 3,945 710 |
||
| 6,334 | ||
| 250 - |
||
| 250 | ||
| - 277 |
||
| 277 | ||
| 21,242 636 1,570 401 |
||
| 2,607 | ||
| 23,849 |
Page 6
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Notes to the Accounts #3
| SUMMARY OF BAR ACCOUNT 2025 SALES £ £ Takings 31,577 Bar takings unbanked at 31st March 0 Total sales COSTS Bar stock from 31st March 2024 1,579 Costs for year Stock 12,347 Staff 3,729 Sundry 1,496 17,572 Bar invoices unpaid at 31st March 2024 318 Total costs Bar Surplus Bar stock as at 31st March 2025 Bar Profit LIABILITIES TRADE CREDITORS Heat & light Mar 24 Bar stock, till & card charges Mar 24 PAYE Jan-Mar 24 Water Mar 24 Waste & grounds maintenance Mar 24 Bank Charges Mar 24 Total |
£ 12,347 3,729 1,496 |
2025 £ 31,577 0 |
£ 31,577 19,469 12,108 1,713 13,821 43.8% 2025 £ 1,215 318 239 155 149 1 2,077 |
£ 11,155 2,838 1,302 |
2024 £ 26,313 376 |
£ 26,689 16,767 9,922 1,579 11,501 43.1% |
|---|---|---|---|---|---|---|
| 1,579 17,572 318 |
1,382 15,295 90 |
|||||
| 2024 £ 7,918 90 273 118 144 30 |
||||||
| 8,573 |
Page 7
TWYFORD & RUSCOMBE COMMUNITY ASSOCIATION Registered Charity Number 300217
Accounts and Independent Examiner's Report
31[st] March 2025
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Contents
Page(s) Independent Examiner's Report 2 Receipts and Payments Account 3 Statement of Assets and Liabilities 4 Notes to the accounts 5,6 & 7
Page 1
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Independent examiner's report on the unaudited accounts of Twyford & Ruscombe Community Association.
I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 March 2025.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not necessary for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 act
-
and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act and;
-
to state whether particular matters have come to my attention
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures the accounts and seeking explanation from you as trustees concerning any such matters. the procedures undertaken do not provide all the evidence that would be required in an audit, and I consequently do not express and audit opinion on the view given by the accounts.
Basis of independent examiner's report
I have completed the examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- …..... signed Gisela Sharpe .................................................
Gisela Sharpe FCCA
Date 15/01/2026
Page 2
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Receipts & Payments
| Unrestricted funds A1 Receipts £ Affiliate fees & subscriptions 192 Room Hire 78,916 Grants & Donations 5,740 Bar sales 31,577 Other receipts 32,679 Sub total 149,104 A2 Assets & Investment sales, etc Total receipts 149,104 A3 Payments Employee costs 20,192 Premises costs 31,698 Repairs & Maintenance 24,071 Repairs & Renewals 26,721 General admin expenses 5,251 Fundraising 0 Legal & professional costs 1,965 Other finance charges 122 Bar costs 17,572 Other costs 29,646 Sub total 157,238 A4 Assets & Investment purchases Total payments 157,238 (Net of payments/net of receipts) (8,134) A5 Transfers between funds A6 Cash funds last year end 80,225 Cash funds this year end 72,091 |
Unrestricted funds £ 192 78,916 5,740 31,577 32,679 |
Restricted Funds |
Endowment Funds |
2025 Total Funds £ 192 78,916 5,740 31,577 32,679 |
2024 Last year £ 171 70,827 0 26,313 30,228 |
|---|---|---|---|---|---|
| 149,104 | 127,539 | ||||
| 149,104 | 149,104 | 127,539 | |||
| 20,192 31,698 24,071 26,721 5,251 0 1,965 122 17,572 29,646 |
20,192 31,698 24,071 26,721 5,251 0 1,965 122 17,572 29,646 |
15,869 25,762 15,910 1,162 6,334 0 250 277 15,295 23,849 |
|||
| 157,238 ses |
157,238 | 104,708 | |||
| 157,238 | 157,238 | 104,708 | |||
| (8,134) 80,225 |
(8,134) 80,225 |
22,831 57,394 |
|||
| 72,091 | 72,091 | 80,225 |
Page 3
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Assets & Liabilities
| Unrestricted funds £ B1 Cash funds Natwest 0 Virgin Money 71,577 Sumup Business Account 294 Cash in hand 220 Total cash funds 72,091 B2 Other monetary assets VAT reclaim 0 Other debtors 0 Bar takings not yet banked 0 Trade debtors 955 955 Cost £ B3 Investments Assets B4 Assets retained for the Charity's own use Premises 81,156 Bar stock 1,713 Furniture, fixtures & fittings 0 82,869 A4 Assets & Investment purchases Total payments 82,869 B5 Liabilities Trade creditors 2,077 Advance payments & deposits 8,274 Accruals 250 HM Revenue & Customs (VAT) 505 Other Liabilities 0 11,106 |
Unrestricted funds £ 0 71,577 294 220 |
Restricted Funds Endowment Funds £ £ |
2025 Total Funds £ 0 71,577 294 220 |
2024 Last year £ 50,336 28,965 507 417 |
|---|---|---|---|---|
| 72,091 | 72,091 | 80,225 | ||
| 0 0 0 955 |
0 0 0 955 |
0 0 376 2,132 |
||
| 955 | 955 | 2,508 | ||
| Cost £ |
Curent value £ |
2,025 £ |
2,024 £ |
|
| 81,156 1,713 0 |
81,156 1,579 0 |
|||
| 82,869 | 82,869 | 82,735 | ||
| 82,869 | 82,869 | 82,735 | ||
| 2,077 8,274 250 505 0 |
2,077 8,274 250 505 0 |
8,573 5,253 250 1,455 0 |
||
| 11,106 | 11,106 | 15,531 |
The trustees consider a Receipts and Payments accounts to be the appropriate form of report and the accounts to be reviewed by an Independent Examiner.
All funds received were free funds. There were no other restricted or endowed funds. We approve these accounts and confirm that we have made available all relevant records and information.
…. signed W Cooper ............... ….. signed W R Evans ................ Date 16/01/2026 Date 16/01/2026
Page 4
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
| Notes to the Accounts #1 RECEIPTS 2025 £ Affiliate fees and subscriptions 192 Room hire 78,916 Grants & Donations 5,740 Bar sales 31,577 Sub total receipts 116,425 Other receipts Skate park Electricity 1,358 Sundry Receipts Interest received 32 Cleaning deposits received 7,442 Insurance Claim 0 Sundry Income & refunds received 469 Electricity refund 1,000 Sub total sundry receipts 8,943 Output VAT 22,378 Sub total other receipts 32,679 TOTAL RECEIPTS 149,104 PAYMENTS Employee payments 0 Employee wages & NI 15,644 Pension payments 4,548 Total 20,192 Premises payments 0 General rates 529 Water rates & services 1,926 Light & heat 17,406 Cleaning 11,837 Total 31,698 |
2024 £ 171 70,827 0 26,313 |
|---|---|
| 97,311 | |
| 330 3 2,000 1,052 303 5,859 |
|
| 9,217 | |
| 20,681 | |
| 30,228 | |
| 127,539 | |
| 0 15,869 0 |
|
| 15,869 | |
| 0 438 1,436 15,624 8,264 |
|
| 25,762 |
Page 5
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Notes to the Accounts #2 PAYMENTS continued
| Repairs & Maintenance Plumbing Drains Electrical Security & Fire Grounds Maintenance Glass Bar Equipment service Decorating Roofing Asbestos Sundry Total Repairs & Renewals Kitchen equipment Toilet refurbishment Bar equipment replacement Chair refurbishment & tables Total General administrative payments Printing & Stationery (+postage) Telephones Software & computer expenses (subscriptions) Insurance Licence fees Total Legal & Professional payments Accountants’ fees Other Total Other Finance payments Bank charges Total Other payments Input VAT Other sundry payments Deposits returned & refunds paid Cleaning deposits returned Sundry payments Sub total other sundry payments Total other payments |
2025 £ 1,339 956 2,069 2,360 1,018 280 501 7,977 4,250 2,025 1,296 24,071 1,035 4,550 7,853 13,283 26,721 344 1,159 1,404 2,077 267 5,251 - 1,965 1,965 - 122 122 23,328 * - 5,607 711 6,318 29,646 |
2024 £ 670 885 6,447 2,037 597 1,447 165 3,203 - - 459 |
|---|---|---|
| 15,910 | ||
| 1,162 | ||
| 1,162 | ||
| 99 1,095 485 3,945 710 |
||
| 6,334 | ||
| 250 - |
||
| 250 | ||
| - 277 |
||
| 277 | ||
| 21,242 636 1,570 401 |
||
| 2,607 | ||
| 23,849 |
Page 6
Twyford & Ruscombe Community Association – Reg. Charity No. 300217 Accounts for year ending 31[st] March 2025
Notes to the Accounts #3
| SUMMARY OF BAR ACCOUNT 2025 SALES £ £ Takings 31,577 Bar takings unbanked at 31st March 0 Total sales COSTS Bar stock from 31st March 2024 1,579 Costs for year Stock 12,347 Staff 3,729 Sundry 1,496 17,572 Bar invoices unpaid at 31st March 2024 318 Total costs Bar Surplus Bar stock as at 31st March 2025 Bar Profit LIABILITIES TRADE CREDITORS Heat & light Mar 24 Bar stock, till & card charges Mar 24 PAYE Jan-Mar 24 Water Mar 24 Waste & grounds maintenance Mar 24 Bank Charges Mar 24 Total |
£ 12,347 3,729 1,496 |
2025 £ 31,577 0 |
£ 31,577 19,469 12,108 1,713 13,821 43.8% 2025 £ 1,215 318 239 155 149 1 2,077 |
£ 11,155 2,838 1,302 |
2024 £ 26,313 376 |
£ 26,689 16,767 9,922 1,579 11,501 43.1% |
|---|---|---|---|---|---|---|
| 1,579 17,572 318 |
1,382 15,295 90 |
|||||
| 2024 £ 7,918 90 273 118 144 30 |
||||||
| 8,573 |
Page 7