Twyford & Ruscombe Community Association (The Penn Foundation) (Charity Number 300217) Trustees Annual Report ort of he Trustees for the Year Endln The trustees of the Twyford and Ruscombe Community Association (The Penn Foundation) present their Annual Report and Audited Accounts for the year 31° March 2023 st ended 31 March 2023 and confirm that they comply with the requirements of the Charities Act 2011, the Constitution and the Charities SORP {FRS 1021. Pur oses of Charl To promote for the benefit of the inhabitants of the Parishes of Twyford and Ruscombe {hereinafter called "the area of benefit") without dlstinction of sex or of political, religious or other opinlons by assoclatin8 the local authorities, voluntary organisations and inhabitants in a common effort to advance education to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants. Summa of Maln Artivitie5 The Association continues to provide the community With the facilities to pursue Leisure Time activity. We have been able to maintsin the membership numbers with a substantial increase in numbers this year. The Association has continued to support social and bar functions in the Hall bringing in a healthy surplus to our funds. The Association intends to applyfor grants for improvements to the Hall facilities from external sources to help in this endeavour. Pagelof5 Statement with Re rd to Public Benefft The trustees consider that the Association fully complies with the Charity Commission's requirement to demonstrate the provision of benefit to the public. That this requirement and the Charities, objectives as stated above are met is amply demonstrated. on Grant Makin From time to time the Association may 8ive concessionary membership for members in need or as an incentive to participate in the activities. Constituent body status Is given to local voluntary organisations with a discount. Poll on Social Investment Although the Association has no fixed agenda wlth the Youth, it takes every opportunity to engage with the Youth Ilke Scouts, ChIld￿n,5 music lessons, Children's taekwondo etc. etc. to foster generational links. The Assoclatlon positively encourages younger community members to participate in the Association. ntrlbution made Volunteers Contributions made by Volunteers (members) come in many different forms. The maln categories are Administration, General maintenan￿ and Bar Support. The Association benefits from only having one member of staff and all other activities being carried out by volunteers. Summa of Maln Achlevement5 Durln 2023 The main achievements during the last financial year are as follows:_ l. The consolidation of the costs associated with services such as Gas, Electric and water. 2. The implementation of electrical testing and remedial works to bring the building up to an acceptable standard. Page2of5 3. The rationalisation of the hirers fees and payments to ensure monies are made in a timeous manner and the reduction of all outstanding debts and invoices. 4. An increase in Hall occupancy and therefore Hall turnover. 5. Renovation of the bar area and stock to allow the bar to open to all hirers and therefore turnover. Revlew of Charltles Flnanclal Posltlon at End of March 2023 Turnover £91,682.00 Last Year £75.042.(Kl Last Year £41,647. £8,069.(Xl £49,716.00 Expenditure Surplu5 for Period £16,640.00 Last Year 11 for H Idln Rese andw Held The Club holds reserves as a sinking fund to replace worn out equipment, maintaln the fabrlc of the buildin8 and to brin8 the structure and furnishings up to date. Amount of Res Operatin8 Fund £57.394.00 Last Year £40.754.00 Uncertalntles In the Future As with any other Community Association the future does hold uncertainties. Our main concerns are the Loss of Revenue from Hall Activities, Lack of Members and Rising costs which all affect the finances. Without a good income stream the events the Association offers will not be viable. Unknown is the future demand for this type of facility in the community. Princl al Sources of Fundin The principal sources of funding are Hall hiring fees, Social and Bar services and Ad Hoc Income from donations and fundraising. Page 3of5 Princi al Risks Facin the Cha The principal risk factors facing the Association are a significant drop in Hall hirers and the loss of social and bar functions. e of Governln Document and Constitution Charitable Constitution with voting Members. Admlnlstrative Detalls Charity Name Twyford Ruscombe Community Assoc. (The Penn Foundation) Registered Number Charitie5 Principal Address 300217 Loddon Hall 2 Loddon Hall Road Twyford Berkshire RGIO 9BG Names of Charity Trustees Name l. William Cooper 2. John Leslie Jarvis 3. William Roland Evans Office Dates Acted Chair 2811112022 to 1810112024 Secretary 0910912022 to 1810112024 Treasurer 2811112022 to 1810112024 Funds held as Custodian Trustees None Names and addresses of Advisors Bankers Nat West Bank PLC 131 Crockhamwell Rd. Woodley Reading Page4of5 Berkshire RG5 3XZ Solicitors Blandy and Blandy LLP One Friar Street Reading Berkshire RGI IDA Auditor Gisela Sharpe FCCA 16 Lincoln Gardens Twyford Reading Berkshire RGIO 9HU Insurance Brokers Towergate Ins. Brokers Vldecom House Newtown Road Henley-on-Thames Oxfordshire RG9 IHG Sl nedonb alf of the har s trustees Sl8nature Slgnature Wllllam Cooper Chalr John Leslie JarvFs Secretsry Date arni of r•port and the accounts to ￿ It￿l￿ed ￿ •n IndewNlent E¥amlMr. All funds recefved were free fuNl&Thtre w•rn no tother r•sritted or eythwtd fvnds. pro¥e these nts and confvm that we hm rn•de av•H•bh •ll relevant records and REGISTERED CHARITY NUMBER 300217 )TESTO THE AccouKrs for the year ended 31 M•Kh 2023 Affiliate fees and subscrlpti( Room hlre Grants 84r 3ales 243 69.029 25 27,260 16.000 4,667 Sub tot•1 re¢elpts oih•r recelpts Skate pork Electrfc6ty Other recelpts Output VAT 73,939 43,285 1,084 1,703 14,956 6,431 Sub totsl other re￿Ipts Totsl recelpts & other 17,743 91,682 6.431 49,716 Employ•e ￿¥ments Employee wages & Nl 22,728 16,223 22,728 Pr•nlMs & p•ym•nts Gener¥1 r4teJ Wat•r rates & servk•s Ught & heat aeanir 755 i.S64 9,492 2.580 385 8,989 1,783 14.391 11,665 TVNFORD & RUSCOMBE COMMiThITY ASSOGIATION REGISTERED CHARrrY NUA18ER 300217 NOTES TO THE ACCOUNTS far th• >••r•nthd 31 Mar¢h 2023 119 In￿ne4 Ll¢•tt¢e IM• 3.911 Fundr*lbk 3.319 Iwt VAT 13.995 6.IW) SUMMARY OF BAR Accoupir FOR THE PERK>D ENfANG 31 MARCH 2023 Taklky Bw takirvJ8 31.32023 447 Total Sal 5114 COSTS 3195 Bar Inbnke8 31.3.20fJ Tot81 (x>8ts surr4 Bw 1ti)ck 31.3.2tr1J 1531 Bark 2913