**REGISTERED CHARITY NUMBER: 300215** Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2024 for Westwood Farm Community Association Avalon Accounting Limited 12 Park Lane Tilehurst Reading Berkshire RG31 5DL Westwood Farm Community Association ## Contents of the Financial Statements for the Year Ended 31 March 2024 |||Page|| |---|---|---|---| |Report of the Trustees|1|to|2| |Independent Examiner's Report||3|| |Statement of Financial Activities||4|| |Balance Sheet||5|| |Notes to the Financial Statements|6|to|10| |Detailed Statement of Financial Activities|11|to|12| Westwood Farm Community Association ## Report of the Trustees for the Year Ended 31 March 2024 The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The purpose of the charity is to provide a safe and welcoming environment for the public to enjoy which includes a licensed bar, gaming machines, pool table and dart boards. It also boasts a separate function room with a bar that can be used for private functions along with club events as well as being used as a Pre-school and evening activities such as Dance School, Yoga, Zumba and Football meetings. There are also Pool and Darts teams based there. ## **Significant activities** Over the past year we have had live bands singers, a mini farm outside the club at Easter and at Christmas we arrange a dinner and party for our elder members as well as a visit from Father Christmas for the kids. Also once a month on Sunday evenings there is bingo night. There are regular fundraising events held throughout the year including Sunday meat raffle, race nights on the big screen, Quiz nights and also a Charity day raising funds for charities such as MNDA and various cancer Charities. There is also a nominal charge for non members which allows everybody to come and enjoy the facilities. ## **ACHIEVEMENT AND PERFORMANCE** We continue to support a small pre school group providing a safe environment for the smaller children ## **FINANCIAL REVIEW** Over the past year the club has done its best to keep the bar prices down and this is one of the main reasons more and more new members from the local community are joining the club. Many new families are also joining, as the club provides a safe and welcoming environment for adults and children alike. The club has again heavily invested in decorating and re-flooring the hall of the club so it matches the recent renovation of the main bar and makes it more likely to be hired out. The committee, staff and other members who go out of their way to make everybody feel welcome should be praised on their good work. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 300215 ## **Principal address** Downs Way Tilehurst Reading Berkshire RG31 6SL ## **Trustees** Mr Rob Kirk Mr. Nick Clayton Westwood Farm Community Association ## Report of the Trustees for the Year Ended 31 March 2024 ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Independent Examiner** Paul Quinan Avalon Accounting Limited 12 Park Lane Tilehurst Reading Berkshire RG31 5DL Approved by order of the board of trustees on ............................................. and signed on its behalf by: ........................................................................ Mr. Nick Clayton - Trustee Independent Examiner's Report to the Trustees of Westwood Farm Community Association ## **Independent examiner's report to the trustees of Westwood Farm Community Association** I report to the charity trustees on my examination of the accounts of Westwood Farm Community Association (the Trust) for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the **ERROR - relevant professional body must be completed**, which is one of the listed bodies. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Paul Quinan Avalon Accounting Limited 12 Park Lane Tilehurst Reading Berkshire RG31 5DL Date: ............................................. Westwood Farm Community Association ## Statement of Financial Activities for the Year Ended 31 March 2024 |2024
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
5,644
Other trading activities
2
286,069
Investment income
3
932
**Total**
292,645
**EXPENDITURE ON**
Raising funds
274,619
Other
13,838
**Total**
288,457
**NET INCOME**
4,188
**RECONCILIATION OF FUNDS**
Total funds brought forward
129,047
**TOTAL FUNDS CARRIED FORWARD**
133,235|2023
Total
funds
£
6,320
253,196
234| |---|---| ||259,750| ||223,691
12,376| ||236,067| ||23,683
105,364| ||129,047| Westwood Farm Community Association ## Balance Sheet ## 31 March 2024 |2024
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
39,583
**CURRENT ASSETS**
Stocks
7
5,400
Debtors
8
4,565
Cash at bank and in hand
101,359
111,324
**CREDITORS**
Amounts falling due within one year
9
(17,672)
**NET CURRENT ASSETS**
93,652
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
133,235
**NET ASSETS**
133,235
**FUNDS**
10
Unrestricted funds
133,235
**TOTAL FUNDS**
133,235|2023
Total
funds
£
40,106
6,276
2,879
101,638
110,793
(21,852)
88,941
129,047
129,047
129,047
129,047| |---|---| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. Mr. Nick Clayton - Trustee Westwood Farm Community Association Notes to the Financial Statements for the Year Ended 31 March 2024 ## **1. ACCOUNTING POLICIES** ## **BASIS OF PREPARING THE FINANCIAL STATEMENTS** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **INCOME** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **EXPENDITURE** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **TANGIBLE FIXED ASSETS** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Long leasehold - in accordance with the property Plant and machinery - 15% on reducing balance Fixtures and fittings - 15% on reducing balance Computer equipment - 15% on reducing balance ## **STOCKS** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. ## **TAXATION** The charity is exempt from tax on its charitable activities. ## **FUND ACCOUNTING** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. ## **PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS** The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Westwood Farm Community Association ## Notes to the Financial Statements - continued for the Year Ended 31 March 2024 ## **2. OTHER TRADING ACTIVITIES** |Bar Takings
Activities income
Hall hire
Machine income
Pool income
**INVESTMENT INCOME**
Deposit account interest|2024
£
260,541
622
11,051
12,780
1,075
286,069
2024
£
932|2023
£
229,310
51
8,981
13,796
1,058| |---|---|---| |||253,196| |||2023
£
234| ## **3. INVESTMENT INCOME** ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. ## **TRUSTEES' EXPENSES** There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. ## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** ||Unrestricted| |---|---| ||fund| ||£| |**INCOME AND ENDOWMENTS FROM**|| |Donations and legacies|6,320| |Other trading activities|253,196| |Investment income|234| |**Total**|259,750| |**EXPENDITURE ON**|| |Raising funds|223,691| |Other|12,376| |**Total**|236,067| |**NET INCOME**|23,683| |**RECONCILIATION OF FUNDS**|| |Total funds brought forward|105,364| |**TOTAL FUNDS CARRIED FORWARD**|129,047| Westwood Farm Community Association ## Notes to the Financial Statements - continued for the Year Ended 31 March 2024 ## **6. TANGIBLE FIXED ASSETS** |Fixtures
Long
Plant and
and
Computer
leasehold
machinery
fittings
equipment
Totals
£
£
£
£
£
**COST**
At 1 April 2023
72,871
90,256
6,940
5,064
175,131
Additions
-
-
3,033
647
3,680
At 31 March 2024
72,871
90,256
9,973
5,711
178,811
**DEPRECIATION**
At 1 April 2023
44,961
83,049
3,860
3,155
135,025
Charge for year
1,822
1,081
917
383
4,203
At 31 March 2024
46,783
84,130
4,777
3,538
139,228
**NET BOOK VALUE**
At 31 March 2024
26,088
6,126
5,196
2,173
39,583
At 31 March 2023
27,910
7,207
3,080
1,909
40,106
**7.**
**STOCKS**
2024
2023
£
£
Stocks
5,400
6,276
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2024
2023
£
£
VAT
2,186
-
Prepayments
2,379
2,879
4,565
2,879
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2024
2023
£
£
Trade creditors
8,236
3,810
Taxation and social security
2,486
8,238
Other creditors
6,950
9,804
17,672
21,852|Fixtures
Long
Plant and
and
Computer
leasehold
machinery
fittings
equipment
Totals
£
£
£
£
£
**COST**
At 1 April 2023
72,871
90,256
6,940
5,064
175,131
Additions
-
-
3,033
647
3,680
At 31 March 2024
72,871
90,256
9,973
5,711
178,811
**DEPRECIATION**
At 1 April 2023
44,961
83,049
3,860
3,155
135,025
Charge for year
1,822
1,081
917
383
4,203
At 31 March 2024
46,783
84,130
4,777
3,538
139,228
**NET BOOK VALUE**
At 31 March 2024
26,088
6,126
5,196
2,173
39,583
At 31 March 2023
27,910
7,207
3,080
1,909
40,106
**7.**
**STOCKS**
2024
2023
£
£
Stocks
5,400
6,276
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2024
2023
£
£
VAT
2,186
-
Prepayments
2,379
2,879
4,565
2,879
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2024
2023
£
£
Trade creditors
8,236
3,810
Taxation and social security
2,486
8,238
Other creditors
6,950
9,804
17,672
21,852|Fixtures
Long
Plant and
and
Computer
leasehold
machinery
fittings
equipment
Totals
£
£
£
£
£
**COST**
At 1 April 2023
72,871
90,256
6,940
5,064
175,131
Additions
-
-
3,033
647
3,680
At 31 March 2024
72,871
90,256
9,973
5,711
178,811
**DEPRECIATION**
At 1 April 2023
44,961
83,049
3,860
3,155
135,025
Charge for year
1,822
1,081
917
383
4,203
At 31 March 2024
46,783
84,130
4,777
3,538
139,228
**NET BOOK VALUE**
At 31 March 2024
26,088
6,126
5,196
2,173
39,583
At 31 March 2023
27,910
7,207
3,080
1,909
40,106
**7.**
**STOCKS**
2024
2023
£
£
Stocks
5,400
6,276
**8.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2024
2023
£
£
VAT
2,186
-
Prepayments
2,379
2,879
4,565
2,879
**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2024
2023
£
£
Trade creditors
8,236
3,810
Taxation and social security
2,486
8,238
Other creditors
6,950
9,804
17,672
21,852| |---|---|---| ||39,583|| ||40,106|| |||2023
£
6,276| |||2023
£
-
2,879| |||2,879| |||2023
£
3,810
8,238
9,804| ||21,852|| Westwood Farm Community Association ## Notes to the Financial Statements - continued for the Year Ended 31 March 2024 ## **10. MOVEMENT IN FUNDS** |At 1.4.23
£
**Unrestricted funds**
General fund
129,047
**TOTAL FUNDS**
129,047
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
292,645
**TOTAL FUNDS**
292,645
**Comparatives for movement in funds**
At 1.4.22
£
**Unrestricted funds**
General fund
105,364
**TOTAL FUNDS**
105,364
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
259,750
**TOTAL FUNDS**
259,750|Net
movement
At
in funds
31.3.24
£
£
4,188
133,235
4,188
133,235
Resources
Movement
expended
in funds
£
£
(288,457)
4,188
(288,457)
4,188
Net
movement
At
in funds
31.3.23
£
£
23,683
129,047
23,683
129,047
Resources
Movement
expended
in funds
£
£
(236,067)
23,683
(236,067)
23,683| |---|---| Westwood Farm Community Association ## Notes to the Financial Statements - continued for the Year Ended 31 March 2024 ## **10. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.4.22
£
105,364
105,364|Net
movement
in funds
£
27,871
27,871|At
31.3.24
£
133,235| |---|---|---|---| ||||133,235| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
552,395
552,395|Resources
Movement
expended
in funds
£
£
(524,524)
27,871
(524,524)
27,871|Resources
Movement
expended
in funds
£
£
(524,524)
27,871
(524,524)
27,871| |---|---|---|---| ||||27,871| ## **11. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2024. Westwood Farm Community Association Detailed Statement of Financial Activities for the Year Ended 31 March 2024 |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Subscriptions
**Other trading activities**
Bar Takings
Activities income
Hall hire
Machine income
Pool income
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Sundries
Machine Expenses
Activities expenses
Health & Safety expense
Debt Collection charges
Subscriptions
Depreciation of tangible fixed assets
**Other trading activities**
Opening stock
Purchases
Wages
Social security
Employer's Pension
Licensing
Travelling & subsistence
Repairs & renewals
Waste disposal & cleaning
Closing stock|2024
£
5,644
260,541
622
11,051
12,780
1,075
286,069
932
292,645
3,791
3,397
14,984
4,775
259
5,121
4,366
4,728
53
-
635
4,203
46,312
6,276
128,803
77,089
-
1,071
992
104
9,400
9,972
(5,400)
228,307|2023
£
6,320
229,310
51
8,981
13,796
1,058
253,196
234
259,750
5,016
2,943
11,618
4,201
686
2,897
2,080
4,243
1,964
3,846
478
3,974
43,946
7,409
106,007
56,793
1,460
1,003
934
-
2,662
9,753
(6,276)
179,745| |---|---|---| Westwood Farm Community Association |**Support costs**
**Management**
Advertisement
**Finance**
Bank charges
Interest on Payee
**Governance costs**
Legal and professional charges
Accountancy fees
Bookkeeping fees
Total resources expended
**Net income**|Detailed Statement of Financial Activities
for the Year Ended 31 March 2024|2024
£
864
6,469
41
6,510
675
4,725
1,064
6,464
288,457
4,188|2023
£
195
5,552
109| |---|---|---|---| ||||| ||||5,661
900
4,500
1,120| ||||6,520| ||||236,067| ||||23,683|