REGISTERED CHARITY NUMBER: 300215
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 March 2023
for
Westwood Farm Community Association
Avalon Accounting Limited 12 Park Lane Tilehurst Reading Berkshire RG31 5DL
Westwood Farm Community Association
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 11 |
| Detailed Statement of Financial Activities | 12 | to | 13 |
Westwood Farm Community Association
Report of the Trustees for the Year Ended 31 March 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The purpose of the charity is to provide a safe and welcoming environment for the public to enjoy which includes a licensed bar, gaming machines, pool table and dart boards. It also boasts a separate function room with a bar that can be used for private functions along with club events as well as being used as a Pre-school and evening activities such as Dance School, Yoga, Zumba and Football meetings. There are also Pool and Darts teams based there.
Significant activities
Over the past year we have had live bands singers, a mini farm outside the club at Easter and at Christmas we arrange a dinner and party for our elder members as well as a visit from Father Christmas for the kids. Also once a month on Sunday evenings there is bingo night. There are regular fundraising events held throughout the year including Sunday meat raffle, race nights on the big screen, Quiz nights and also a Charity day raising funds for charities such as MNDA and various cancer Charities. There is also a nominal charge for non members which allows everybody to come and enjoy the facilities.
ACHIEVEMENT AND PERFORMANCE
We continue to support a small pre school group providing a safe environment for the smaller children
FINANCIAL REVIEW
Over the past year the club has done its best to keep the bar prices down and this is one of the main reasons more and more new members from the local community are joining the club. Many new families are also joining, as the club provides a safe and welcoming environment for adults and children alike.
The club has again heavily invested in re-wiring a large area of the club, new wi-fi system, decorating outside and a re-fit of the cellar area.
The committee, staff and other members who go out of their way to make everybody feel welcome should be praised on their good work.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
300215
Principal address
Downs Way Tilehurst Reading Berkshire RG31 6SL
Trustees
Mr. Rob Kirk Mr. Nick Clayton
Page 1
Westwood Farm Community Association
Report of the Trustees for the Year Ended 31 March 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
Paul Quinan Avalon Accounting Limited 12 Park Lane Tilehurst Reading Berkshire RG31 5DL
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................................... Mr. Nick Clayton - Trustee
Page 2
Independent Examiner's Report to the Trustees of Westwood Farm Community Association
Independent examiner's report to the trustees of Westwood Farm Community Association
I report to the charity trustees on my examination of the accounts of Westwood Farm Community Association (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the ERROR - relevant professional body must be completed, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Paul Quinan
Avalon Accounting Limited 12 Park Lane Tilehurst Reading Berkshire RG31 5DL
Date: .............................................
Page 3
Westwood Farm Community Association
Statement of Financial Activities
for the Year Ended 31 March 2023
| 2023 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,320 Other trading activities 2 253,196 Investment income 3 234 Total 259,750 EXPENDITURE ON Raising funds 223,691 Other 12,376 Total 236,067 NET INCOME 23,683 RECONCILIATION OF FUNDS Total funds brought forward 105,364 TOTAL FUNDS CARRIED FORWARD 129,047 |
2022 Total funds £ - 175,110 5 |
|---|---|
| 175,115 | |
| 153,683 7,253 |
|
| 160,936 | |
| 14,179 91,185 |
|
| 105,364 |
The notes form part of these financial statements
Page 4
Westwood Farm Community Association
Balance Sheet
31 March 2023
| 2023 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 6 40,106 CURRENT ASSETS Stocks 7 6,276 Debtors 8 2,879 Cash at bank and in hand 101,638 110,793 CREDITORS Amounts falling due within one year 9 (21,852) NET CURRENT ASSETS 88,941 TOTAL ASSETS LESS CURRENT LIABILITIES 129,047 NET ASSETS 129,047 FUNDS 10 Unrestricted funds 129,047 TOTAL FUNDS 129,047 |
2022 Total funds £ 43,181 7,409 2,319 71,407 81,135 (18,952) 62,183 105,364 105,364 105,364 105,364 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mr. Nick Clayton - Trustee
The notes form part of these financial statements
Page 5
Westwood Farm Community Association
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
BASIS OF PREPARING THE FINANCIAL STATEMENTS
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
INCOME
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
EXPENDITURE
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
TANGIBLE FIXED ASSETS
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Long leasehold | - in accordance with the property |
|---|---|
| Plant and machinery | - 15% on reducing balance |
| Fixtures and fittings | - 15% on reducing balance |
| Computer equipment | - 15% on reducing balance |
STOCKS
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
TAXATION
The charity is exempt from tax on its charitable activities.
FUND ACCOUNTING
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 6
Westwood Farm Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
2. OTHER TRADING ACTIVITIES
3.
| Bar Takings Social lotteries Activities income Hall hire Machine income Pool income CJRS Grant Income INVESTMENT INCOME Deposit account interest |
2023 £ 229,310 - 51 8,981 13,796 1,058 - 253,196 2023 £ 234 |
2022 £ 126,556 8,400 96 6,105 14,350 - 19,603 |
|---|---|---|
| 175,110 | ||
| 2022 £ 5 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
TRUSTEES' EXPENSES
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Other trading activities | 175,110 |
| Investment income | 5 |
| Total | 175,115 |
| EXPENDITURE ON | |
| Raising funds | 153,683 |
| Other | 7,253 |
| Total | 160,936 |
| NET INCOME | 14,179 |
continued...
Page 7
Westwood Farm Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 91,185 |
| TOTAL FUNDS CARRIED FORWARD | 105,364 |
| 6. TANGIBLE FIXED ASSETS Long Plant and leasehold machinery £ £ COST At 1 April 2022 72,871 89,357 Additions - 899 At 31 March 2023 72,871 90,256 DEPRECIATION At 1 April 2022 43,139 81,777 Charge for year 1,822 1,272 At 31 March 2023 44,961 83,049 NET BOOK VALUE At 31 March 2023 27,910 7,207 At 31 March 2022 29,732 7,580 7. STOCKS Stocks |
Fixtures and Computer fittings equipment Totals £ £ £ 6,940 5,064 174,232 - - 899 6,940 5,064 175,131 3,317 2,818 131,051 543 337 3,974 3,860 3,155 135,025 3,080 1,909 40,106 3,623 2,246 43,181 2023 2022 £ £ 6,276 7,409 |
Fixtures and Computer fittings equipment Totals £ £ £ 6,940 5,064 174,232 - - 899 6,940 5,064 175,131 3,317 2,818 131,051 543 337 3,974 3,860 3,155 135,025 3,080 1,909 40,106 3,623 2,246 43,181 2023 2022 £ £ 6,276 7,409 |
|---|---|---|
| 40,106 | ||
| 43,181 | ||
| 2022 £ 7,409 |
continued...
Page 8
Westwood Farm Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
| 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security Other creditors 10. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS |
At 1.4.22 £ 105,364 105,364 Incoming resources £ 259,750 259,750 At 1.4.21 £ 91,185 91,185 |
2023 2022 £ £ 2,879 2,319 2023 2022 £ £ 3,810 - 8,238 6,344 9,804 12,608 21,852 18,952 Net movement At in funds 31.3.23 £ £ 23,683 129,047 23,683 129,047 Resources Movement expended in funds £ £ (236,067) 23,683 (236,067) 23,683 Net movement At in funds 31.3.22 £ £ 14,179 105,364 14,179 105,364 |
2022 £ 2,319 2022 £ - 6,344 12,608 18,952 At 31.3.23 £ 129,047 |
2022 £ 2,319 2022 £ - 6,344 12,608 |
2022 £ 2,319 |
|---|---|---|---|---|---|
| 18,952 | |||||
| 129,047 | |||||
| 23,683 | |||||
| At 31.3.22 £ 105,364 105,364 |
continued...
Page 9
Westwood Farm Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
10. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 175,115 TOTAL FUNDS 175,115 A current year 12 months and prior year 12 months combined position is as follows: At 1.4.21 £ Unrestricted funds General fund 91,185 TOTAL FUNDS 91,185 |
Resources Movement expended in funds £ £ (160,936) 14,179 (160,936) 14,179 Net movement At in funds 31.3.23 £ £ 37,862 129,047 37,862 129,047 |
Resources Movement expended in funds £ £ (160,936) 14,179 (160,936) 14,179 Net movement At in funds 31.3.23 £ £ 37,862 129,047 37,862 129,047 |
|---|---|---|
| 14,179 | ||
| At 31.3.23 £ 129,047 |
||
| 129,047 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 434,865 434,865 |
Resources Movement expended in funds £ £ (397,003) 37,862 (397,003) 37,862 |
Resources Movement expended in funds £ £ (397,003) 37,862 (397,003) 37,862 |
|---|---|---|---|
| 37,862 |
continued...
Page 10
Westwood Farm Community Association
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 11
Westwood Farm Community Association
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
| INCOME AND ENDOWMENTS Donations and legacies Subscriptions Other trading activities Bar Takings Social lotteries Activities income Hall hire Machine income Pool income CJRS Grant Income Investment income Deposit account interest Total incoming resources EXPENDITURE Raising donations and legacies Rates and water Insurance Light and heat Telephone Postage and stationery Sundries Machine Expenses Activities expenses Health & Safety expense Debt Collection charges Subscriptions Depreciation of tangible fixed assets Other trading activities Opening stock Purchases Wages Social security Employer's Pension Carried forward |
2023 £ 6,320 229,310 - 51 8,981 13,796 1,058 - 253,196 234 259,750 5,016 2,943 11,618 4,201 686 2,897 2,080 4,243 1,964 3,846 478 3,974 43,946 7,409 106,007 56,793 1,460 1,003 172,672 |
2022 £ - 126,556 8,400 96 6,105 14,350 - 19,603 |
|---|---|---|
| 175,110 5 |
||
| 175,115 2,950 2,691 11,280 4,064 649 1,009 - 4,855 - - 317 4,194 |
||
| 32,009 4,848 65,178 54,675 1,214 895 126,810 |
This page does not form part of the statutory financial statements
Page 12
Westwood Farm Community Association
| Other trading activities Brought forward Licensing Repairs & renewals Waste disposal & cleaning Closing stock Support costs Management Advertisement Finance Bank charges Interest on Payee Governance costs Legal and professional charges Accountancy fees Bookkeeping fees Total resources expended Net income |
Detailed Statement of Financial Activities for the Year Ended 31 March 2023 |
2023 £ 172,672 934 2,662 9,753 (6,276) 179,745 195 5,552 109 5,661 900 4,500 1,120 6,520 236,067 23,683 |
2022 £ 126,810 1,532 466 275 (7,409) 121,674 234 2,997 - 2,997 375 2,730 917 4,022 160,936 14,179 |
|---|---|---|---|
This page does not form part of the statutory financial statements
Page 13