## **Thatcham Memorial Foundation** ## ANNUAL REPORT 2019 – 2020 _To include statement of accounts year ending 31[st] March 2020_ Registered Charity Number: 300214 ## **Patron** Mr James Puxley CStJ Her Majesty’s Lord-Lieutenant for the Royal County of Berkshire ## **Officers of the Foundation** **Chairman:** Mr Nathan Gregory **Vice Chairman:** Mrs Sandra Bailey **Honorary Treasurer:** Mr Phil Dewsbury ## **Board of Trustees** ## **Representative Trustees:** Mrs Sandra Bailey _Elected: 30.05.2019_ Mr Nick Cornish _Elected: 30.05.2019_ Mrs Jan Cover _Appointed: 06.02.2020_ Mr Phil Dewsbury _Elected: 30.05.2019_ Mr Mike Farmer _Elected: 30.05.2019_ Mr Nathan Gregory _Elected: 30.05.2019_ ## **Nominated Trustees:** Mrs Alli Pritchard 2[nd] Thatcham Scouts Mr Jim Wood Thatcham Bowling Club Sqd Ldr John Sharpe Thatcham Royal British Legion Mr Ray Stowell Thatcham Tennis Club Cllr Mike Cole Thatcham Town Council Cllr Owen Jeffery West Berkshire Council _[Appointed: 17.03.2020]_ ## **Registered Office** Thatcham Memorial Hall Brownsfield Bath Road Thatcham Berkshire RG18 3AG ## **Foundation Staff** **Operations Manager:** Mrs Karen Pitt _[to 30.04.2020]_ **Caretaker:** Mr Gary Lewis **1** Thatcham Memorial Foundation, Annual Report 2019 – 2020 ## **Bankers & Advisers** |**Bankers:**|Metro Bank PLF| |---|---| ||64 & 65, Northbrook Street,| ||Newbury| ||Berkshire| ||RG14 1AE| |**Investment Manager:**|
BlackRock Investment Management (UK) Ltd| ||12, Throgmorton Avenue,| ||London| ||EC2N 2DL| |**Independent Examiner:**|
Heslops Chartered Accountants| ||1, High Street,| ||Thatcham| ||Berkshire| ||RG19 3JG| |**Solicitors:**|
Gardner Leader LLPP| ||Winbolt House| ||Broadway| ||Thatcham| ||Berkshire| ||RG19 3HX| |**Grounds Maintenance:**|Scofell Landscapes| ||Banterwick Farm| ||Hampstead Norreys| ||Thatcham| ||Berkshire| ||RG18 0SR| |**Appointed Electrician:**|
Claridge Electricals| ||3, Enborne Road,| ||Newbury| ||Berkshire| ||RG14 6AG| |**Appointed Plumber:**|Richard Green Plumbing & HeatingP| ||53, Digby Road,| ||Newbury| ||Berkshire| ||RG14 1TS| **2** Thatcham Memorial Foundation, Annual Report 2019 – 2020 ## **Constitution** Thatcham Memorial Foundation is a registered charity no. 300214 being an unincorporated organisation. The Foundation is governed by a scheme sealed by the Charity Commission on 29[th] December 1981, pursuant to the Charities Act 1960. The Foundation’s governing document is written in respect of the Trust Deed dated 15[th] July 1947; this outlines the public subscription that acquired the land, purposes for which it should be used and the compliment of the _Committee of Management_ . Following a motion to pursue the incorporation of the Foundation at the 2018 Annual General Meeting, the Board of Trustees have been exploring the options and have decided to form a Charitable Incorporated Organisation. Current governance arrangement were reviewed as part of the process. Following a _Special General Meeting_ held in February 2019 and consultation of our community partners a new _Supplemental Deed_ dated 7[th] March 2019 was submitted to Charities Commission. This changed the complement of the Board, removing representatives of organisations not thought to be of relevance to the Foundation today, and adding those that are. The number of trustees from the community rose from 4 to 6. All terms of office for trustees have been increased from 1 year to 4 years. On January 9[th] 2020 a _charitable incorporated organisation [CIO]_ was sealed by the Charity Commission. A vesting deed legally transferred all the assets of _Memorial Hall & Playing Fields [300214]_ to the new CIO _Thatcham Memorial Foundation [1187212]_ on 1[st] April 2020. ## **Charitable Aims & Public Benefit** Outlined in section of 3 of the constitution _“The object of the charity shall be to provide or assist in the provision of facilities to include a village hall and playing fields for the inhabitants of the Parish of Thatcham and the neighbourhood thereof, for recreation and other leisure-time occupation in the interests of social welfare.”_ On a weekly basis the hall, lounge and associated facilities form the base of some 12 regular hirers including charities and community groups through to wellbeing classes; the hall continues to be used for birthday and anniversary parties. The basketball court and goal posts provide the focus of recreational sport on the playing fields, with daily use by members of the public exercising their dogs to varying degrees of success. **3** Thatcham Memorial Foundation, Annual Report 2019 – 2020 ## **Selection of Trustees** The Board of Trustees is comprised of 12 members. 6 _nominated Trustees_ appointed by organisations contributing to the Foundation and the site. 6 _Community Trustees_ are appointed by the Board of Trustees from candidates drawn for the local community. A poll of attendees at the AGM indicated the trustees appointed by the Board. In addition to the 12 Voting Trustees, 2 members may be co-opted. A vacancy for a community trustees became available following the 2019 AGM and was filled by February 2020. The West Berkshire Council nominated trustee was officially appointed in March 2020. ## **Governance Arrangements** The Board of Trustees meets 4 time throughout the year. A set of smaller sub committees and working parties is now established through ratified standing orders, together with a schedule of delegated powers. The Foundation now has the following; Operations Committee, Finance Committee, and War Memorial Committee. The Operations & Development Sub-Committee meets every six weeks and primarily addresses matters relating to the day-to-day running of the charity. The group also oversees the delivery of capital expenditure projects, and includes the office bearers along with lead trustees for human resources, Health & Safety and Fundraising. The committee membership is agreed by resolution of the Board of Trustees. The Finance Committee focuses on monitoring the accounts, recommendations of hire charges, and ensuring the investment policy is adhered to. The War Memorial Committee works on specific projects furthering the Foundations original purpose to remember the sacrifice of the fallen. ## **Report on the Foundation’s Activities** Strategic priorities for the Foundation across the 2019 – 2020 year were agreed by the Board following the 2019 Annual General Meeting; 1. To complete the reclassification of the charity as a _Charitable Incorporated Organisation_ as soon as practicable _._ 2. To engage a car park management company or lease giving the Foundation the flexibility its needs to serve the community. 3. To confirm and consult on the final design proposal for the redevelopment of Thatcham War Memoria and its garden of remembrance. Following the new CIO being approved by the Charities Commission in early 2020 the vesting deed was prepared by our legal advisers transferring all assets on April 1[st] . The deed provided the legal instrument and what follows is the physical **4** Thatcham Memorial Foundation, Annual Report 2019 – 2020 transfer of each contract and account – at the date of writing there remains some items still to be completed. Generation of income from the main car park is vital to the operations of the Foundation, but since introducing charging in 2013 the Charity is aware is doesn’t fit all the needs of site users. A 6-month extension to the previous leasehold agreement allowed a rigorous assessment process during summer 2019; after consulting with 8 parking companies _Enterprise Parking Solution Ltd_ was selected by the Trustees on a 3-year management contract. Coming into effect on November 20[th] 2019 the arrangement gives the Board greater flexibility across the contract to tailor the parking conditions to suit the needs of the site e.g. introducing a 30 – minutes free window for picking up scouts and guides of an evening as well as the ability to cease charging on specific days like Armistice Day. The ANPR system allows greater enforcement of the existing fee structure rather than having to increase the fees. A key part of the development was putting a new access road to the hall, field and clubs – this was the major ticket item in the capital expenditure. Phase two of the War Memorial Renovation is the redevelopment of the War Memorial Gardens. A garden design company was engaged in January 2020 to led the project for the Foundation with a briefing day for the community to share their ideas planned for Friday 24[th] April 2020 – this was cancelled due to the COVID-19 pandemic. The COVID-19 Pandemic hit the Foundation towards the end of the financial year with the site closing along with other hospitality and leisure venues. Unfortunately, as we began to understand that impact of the pandemic our Clerk of almost 10 years Karen Pitt left the charity on April 30[th] . The accounts once again show a healthy income, however the loss of 4 hirers during the year means a noticeable drop in income year on year. No in year profit is recorded due to the large capital expenditure item of the new access road. We continue to keep a tight hold on finances as we see pandemic restrictions develop. My personal thanks the Board and our staff. In particular, to Phil Dewsbury who is stepping down after a number of years as a Trustees, serving as our Treasurer for the last three. N. M. Gregory Esq. Chairman 28[th] May 2020 **5** Thatcham Memorial Foundation, Annual Report 2019 – 2020 # **THATCHAM MEMORIAL HALL AND PLAYING FIELDS** # **RECONCILIATION OF ACCOUNTS, TREASURER’S REPORT, AND STATEMENT FOR THE PERIOD 1 APRIL 2019 TO 31 MARCH 2020** ## **REGISTERED CHARITY NUMBER 300214** **Philip Dewsbury Honorary Treasurer May 2020** **6** Thatcham Memorial Foundation, Annual Report 2019 – 2020 ## **THATCHAM MEMORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 MARCH 2020 REGISTERED CHARITY NUMBER 300214** ## **INDEX** |**Item**|**Description**|**Page**| |---|---|---| |1|Treasurer’s Report|8| |2|2018/2019 Expenditure|9| |3|2018/2019 Income|10| |4|Income and Expenditure Summary 2018/2019 (Actual)|11| |5|Current Account Statement Reconciliation 2018/2019|12| |6|Bonus Savings Account Statement Reconciliation 2018/2019|12| |7|Account Reconciliation 2018/2019|14| |8|Assets and Liabilities 2018/2019/Account Notification|14| |9|Fixed Assets and Investments 2018/2019|15| |10|Overall Balance Sheet 2018/2019|15| |11|Portfolio Investments|16| |12|Notes to the Accounts|17| |13|Independent Auditors Report|18| **7** Thatcham Memorial Foundation, Annual Report 2019 – 2020 THATCHAM MEMORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 MARCH 2020 REGISTERED CHARITY NUMBER J00214 Thaldwn Memwl Hall and Playiw F*ld$ 18 swvwned by a C￿StIlut￿n registwed on 29th Decembw 1981, Frovrtl89 for 8 C(xnmitt8e of Manawent shall be Tru$t8es of tt Charty wrthin the rnoanry of 48 of the Act 1960. The object tho mom￿1 Hall FthJ$ IS 8Stablistr*d is lo wovKJe acclxnm0dalK￿ and facilit18s for hn by e￿eMaI C(g￿[zatI￿5 the wpose of leiswe. c*wty and wofeSsi￿al ac1wrt￿ fc* the resKlenls crf Th8t¢hom phJ8 supplemontal doed dat￿ 7m 2019. Man tteo's Re nslb are requ¢od urM3er Ihe Chgrrties Act 1993 to prepwe st•lomarts for fn•nu•l y•w whKth •x1 fair view ol Ihe state Charty. ol rts r8*Jlls trwt Fryam9 ItKJs8 fInar￿al we are reqund lo. ••18cI wblab* ac£ounlk4 Wlcles and aFpty them ¢MJl81*1ty: make iudwonts and oslYn8t88 that are roayxth prud•nl: at ￿Y lrne, the fin•rK41 posrtKJn of tho Ch¥ty w)able us lo en8ure thal the frsWKa81 statwnwrts C4)mpty wth the Ch￿r￿￿8 Ael 1993 ￿ are al80 r•spMsbl8 safwuardiTrJ the 8888ts of the Charty. and h•nc4 for lakwy re8Jon&* steps for Pre¥￿1￿n and (ieieciion of fr•Jd 8TrJ ot 8•nk•r4: M•tro PLC Befkshn RG14 1AE NThbury Buildrt Soclely 105b N(thlyc￿ Streei. 8•rk•hn RG14 1AA ITrthp•n￿ ExwTrln•r. C B Hoslop aTrd COmp￿Y Linlt•d 1 H￿h Str•ot. Thatc**n BwkshY•. RG19 3JG Fly • rovi*# d Ihe of th• Chwiiy •0• Ch•*man'• r•Frtrt HorK)rwy Trna8u Thatrham Memorial Foundation, Annual Report 2019- 2020 THATCHAM MEPIORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 MARCH 2020 REGISTERED CHARITY NUIA8ER 300214 reandl Expwdltwe Ckn*s Sal EIO.607.31 £10.278.99 £9.260.09 E2.030.50 EIXt.Cfl Tralnl ll7 77JJ Grass Cutii £1.055.33 £8.929.95 £6557.57 £324.32 £5.995.11 £L404.96 £494.79 1.4thU2 £LS63.69 a97L20 £650.76 Watee Audltor E 2.2S3.tXI E L329.t 55.(Xl Valuatkn5• Ter￿ aub £4(￿.00 99: £Lts9AO 971 Aefvr4ts 1 Red Box Flre Sal 154.87 14142 £1￿.32 A¢Y•l fundrnls 21L52 J599 IL Thatrham Memorial Foundation, Annual Report 2019- 2020 THATCHAM MEMORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 MARCH 2020 REGISTERED CHARITY NUMBER 300214 co 2019 Z020 20￿ 20 Hall Hlre Lou e Hlre £22,561.LKI 24.fJ) £12 678.84 £77.40 £19.606.25 £23.09 ank Ac¢ourt Interest Fi•ld H £IOmSAXI Car Boot Clrws/D•nlers F•lr Tennis C￿rt Hlre £9,250. £wo. £5. £10.160.00 £840. Bowts Chjb Fundr•hln Don•dons War Mornorlal T•nnts Chbb £L234.78 £674.18 £197.18 222a7 £ts.L Water & Electrt Inten¥n Health & S E5.200.45 £65.LXI £59.99 £30.71 Thatrham Memorial Foundation, Annual Report 2019- 2020 10 THATCHAM MEMORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 IIARCH 2020 REGISTERED CHARITY NUMBER 300214 £67,9X86 £ 70M72.58 Excass ol IrKryn• 4Y•W Exp¥￿ q2.937.701 £67.9X•S ,Total t•7JX•S Thatrham Memorial Foundation, Annual Report 2019- 2020 11 THATCHAM MEMORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 MARCH 2020 REGISTERED CHARITY NUMBER 300214 nt Account tatemen Rec Ilall Tolal £43,790.06 £67,934.86 SLtsT(rtal Incryn• £111.7X92 £70,872.56 £40,852.36 £36,000.00 £72,082.64 £3.769.72 £103.14 £3,87186 Openlng Balance bll from 201812019 201812019 Incom• 201W2019 Exp•ndltur• sU￿TOtal Plus Trnn•f•r IN to Curr•nt Account Plus Transfer OUT from Current Account L•dg•r Clo•lng 8alanc• cnto 20191XJ20 . Plu4 Un-prts•nted Chequ Total (As Statement #15. 3111 March 2020) Geii¢ral ft¢serve 32416809 . 201912020 Op•nlng Bdanc• (M Stat•m•nt No 4) ￿ £0.00 201912020 Interest io £27.88 2019120 Transfer In - £25,000.00 2019120 Transfer Out £15,010.00 £1ffj017 Total 35 Day Savlngs 33102 201912020 Openlng Bal•nce (a• Statement No 1) 201912020 Interest 201W20 Tr•n•for In 2019120 Transfer Out 201912020 clo￿n9 8alanc• Total £0.00 £61.99 £10.000.00 £10.000.00 £0.00 11 i.MfjTlQll¢.l Fuiiol 201912020 Openkng B•knc• Stat•ni•nt M) T £0.00 201912020 Inter••t [2019120 Transfor In £20.62 £209164 12019120 Tran•f•r Out [201912020 clo￿ng Balanc• £20.62 £209Z64 11 Thatrham Memorial Foundation, Annual Report 2019- 2020 12 THA TCHAM IAEMORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOO 1 APRIL 2019 TO 31 PAARCH 2020 REGISTERED CHARITY NUP4BER 300214 1 Year Savings . 2124611 Total £0. £4.79 £10.0￿.00 £10.000.00 201912020 Int•f•sI 201W20 Tran•f•r In 2019120 Tr•n•l•r C￿1 11 Tfula! 1)10619740 201912020 Int•ro £o.fy) £10,0(*).00 £0.00 £ioooooo 2019120 Tran￿•r 7120031433 201912020 Int•r• £13.36 £14OOOAXI £0.00 £1401IX X11 W20 Trnn￿•r Sdvin s Aocoui)Is SuiTimLary.'1s 01 31,03'2020 Tulal £10,017.88 £0.00 £20tt14 £0.00 £10.000.IJO £15.013.36 35 Day Savlngs W•r M•fflorfd Fund 1 Year S•vln98 l¢lo••d xcountl 1 Y••r 8avlng• NBS R•Mrve Fund Thatrham Memorial Foundation, Annual Report 2019- 2020 13 THATCHAM MEMORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 MARCH 2020 REGISTERED CHARITY NUPABER 300214 Account R Ili•li4)n 2019r2020 - T•)lal. £43,790.06 £90.150.74 . 8alanc• from 201W2019 201912020 Incom• (Excludlng Internst and Dlvldends. ￿ Includlng transfor from d•p08it accounts) £106.28 £12,878.84 Total Income £146,7X92 Dlvld•nd Incom• £14196&20 £3.769.72 L•dg•r Balanc• ¢11 to 2020r2021 £47•9.72 Assets Assets Llabilibe$ Curr•nt Account £3.87186 J Funds Available £8.707.42 Plus ulp Ch•que8 £103.14 Excess Income over Expgndilur8 £12,937.70) £3.769.n £1769.72 Thatrham Memorial Foundation, Annual Report 2019- 2020 14 THATCHAkl MEPAORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 IIARCH X120 REGISTERED CHARITY NUMBER 300214 Ilol•.' on th1* p•g• •rn rnund•d up Of down *> th• n••rn•t pound Asset Value Scout Hur. Bowls Club Ww 1l•morl £482.140 £488,260 £1(￿.￿)0 , £079.CK•) £ocKi,wi £1.920,401 Land++ Total uthar￿s 85 al Septthnber 2016 Va￿8￿ ty Mursell Crjnpany {N*htsry) Lknrt•d wth Btr*ls c￿4S¢0￿ Hut revak*d jur￿ 2019 T￿￿1$ C(xwts alx) addod 2019 nv Rwy. £429.a21 £492.071 £18.585 £20,832 £611902 Tothl 20 I91202a 201&2019 £1,¥20.401 £1.823.c £448.4L £512,9)2 Invostrnonls Tolal k Ca•h £10,018 35 day Savrys £10,tXrf) War Memonal Fuxl £2093 N8S G•rw•l R•wrn £15,013 Cwrent Acc(￿1 £3.873 £42,843 PAtsTot•l £40,997 £41843 £2.409,804 £1378,746 3019120￿ 201812019 Q391.219 £2.357.913 £18,585 £20.832 40•,•04 a378.74J Man Fw Total Thatrham Memorial Foundation, Annual Report 2019- 2020 15 THATCHAM MEMORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 iaARCH 2020 REGISTERED CHARITY NUMBER 300214 Tho Portl01￿ Inv•slmorrts ve m(￿lI￿8d loHowffvJ a(fvk* g1vr￿ ty 81adtRoc* Inveslment (UK) Lrnrted the frAncAI y￿. Blxkr(xA retr•J ex￿1￿ Vlvestrn￿l WKJ eated a rthv flnd. At thKoeover. rKJ loss ocaKr•# the of Inrts ano&Y. Th rHsnber of Unrt$ val* os shown in tho 81ackRock P(xtfOl￿ Slatwnwrt 31 Mwch 2020 ffj as foll￿$. No of Units al 3110312020 Fund Name Value al 3113r2020 311312019 Blathrock Ch￿rt￿ UK Equty Fund A IrK 66,143 295 £353.4LE E416,3( BWm¢k UK 8thJ Firrfl A ￿ 39,918.191 r16,483 £7S,766 Blac*rod( Charrtwa UK Equty FurKI A 946.659 £1 S.677 . £18,043 Blathroc* chWtti￿ UK B(YKI A Aec ￿.070 £2.SiYI £2.788 Total Inv••lm•m Valu• M at 31MW20 £448.408 £611902 Vk•¢h￿rn￿... Dat•: i.7....1...?020 Thatrham Memorial Foundation, Annual Report 2019- 2020 16 THATCHAM MEMORIAL HALL ANO PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 MARCH 2020 REGISTERED CHARITY NUMBER 300214 ote•toth A ountl and rtf rthoyear d 3111 019 A¢¢ountlng Conv•nllon: Th8 financi81 st8temenl8 have b88n prepared under the historul c08t conv8ntit)n and in accordancé wrf••r Ilnu••M b•l•rK*w p•yiwrt, cixnpwi••tng lor ￿)￿ •stkn•*d r••thw• In th• 2018_2019 lax year rnt• lo b• m*1• n 2020_2021 tax y•ar. S A*Xl*￿al l•gal guid￿¢• r•qulr•d to chaty• th• chonty to J CIO 8 Struclurnl survey of the Clock T¢)w•r, plui • r•valu•tlon ol th• 8￿ul Hul. 8o*l• Cli*> •nd T•nnl• Court. 7 Offico renthi by TVP . Art Clikn no dlipl•y •t th• Hal 9. £5188.98 refundod by Ca*ie V4ater lo a f•utty rn•t•r. So0 3 10 Int•r•st rttained In savlngs •CCCAJnt 11. Int•r•$l tr•nsl•rr•d lo curr•nt accounl 12. Acco￿1 •rror by M•tro Bank. Acc4)unl clo*1 and all lund$ tranihff•d 10 A¢c￿rrt • 1910819740 13. Inv••tThnt lund r•ductM du• to adver•• mark•t condit1¢￿* (COV1￿19} Thatrham Memorial Foundation, Annual Report 2019- 2020 17 THATCHAM MEMORIAL HALL AND PLAYING FIELDS ACCOUNTS FOR THE PERIOD 1 APRIL 2019 TO 31 MARCH 2020 REGISTERED CHARITY NUMBER 300214 INDEpeNDENf EXAMINErt REP(MIT TO THE TRUSTEES ￿ THATCHA•A pAEMO￿AL FOUNDA TK)N 3(X1214) lof th• yw 31.032020. Al chartty Irustwg of lh• TNSI. •rn row)￿3LbI• lor lh• w•p•rnlkn) of th• K¢¢xfftty kn a¢¢>xd th th• f•qJirwm•nts of tr* Charrtws Aa 2011 (Ih& Acl). I r•pixl n r•ip•cl ol my 0￿•￿1n•t1(￿ ol tho Tnffjt'i •cc(th• ￿NI•d i•clKffi 145 2011 A und•f MCl￿n 145(5)(b) ol tr*• A (1) r•c¢xd• ww• not r•4xca ol th• r•qw•d by *•ckn 120 d th• Act or •caxurt• ••1 out m the Ch•ntsM (Act￿n￿ and R•pthts) Rowl*kns Xrfjg otrw any r•quir•rnMI thal th• •CCCAJntJ *¥• 4 1ru• •nd vthv ￿1¢h li not • rn•tt•r c(￿1￿f•d r*rKlenl •XWnna￿Th. SIW￿l J Cok• Thatrham Memorial Foundation, Annual Report 2019- 2020 18