**Steventon Village Hall - Trustees Report 2023-2024** Four pages The name of the charity is Village Hall - Steventon The registration number is 300206 The address is The Green, Steventon, Oxfordshire, OX13 6RR The Trustees are Mr Eric Webb Dr Christopher Wilding (Treasurer) Mr John Clark The Hall is managed by a committee consisting of the Trustees, the Booking Secretary, the Committee Secretary and representatives of user groups. The committee aims to meet six times a year, these are usually face to face meetings but successful remote meetings have been held when required outside the agreed schedule of meetings when urgent decisions have been required. The role of meeting chair is circulated between members and agreed at the start of each meeting. Notes of each meeting including action points are kept and circulated. The Trustees and Secretaries are all village residents and in frequent communication by email and telephone which facilitates the day to day management of the Hall . The Trustees and Secretaries are elected and appointed at the AGM which is held in the Hall, is advertised locally in advance and open to all . The objectives of the charity are to provide a Hall for the use of the residents of Steventon and surrounding area of Oxfordshire for all types of activities. The activities and achievements for the year are set out in the following individual reports . The Treasurers Report contains the financial review and the Annual Accounts and Notes are attached 1 ## **TREASURERS REPORT – FINANCIAL YEAR 2023/24** This last year has seen a steady use of the village hall. ## **INCOME** The income for the year was £43,581.00, a decrease of £2420.99 on the previous year. ## **EXPENDITURE** Total expenditure for the financial year was £ 42,332.08 compared with £43,180.42 the previous year. Routine costs and repairs were incurred to maintain the condition of the hall and ensure no deterioration of the premises. ## **SURPLUS/DEFICIT** The surplus for the year was £1248.92 compared to £2900.57 the previous year. ## **BANKING** Building Society accounts (reserves) amount to £22,715.38. Dr C R Wilding **Treasurer** ## **Booking Secretary’s Report AGM June 25, 2024** Our lovely Village Hall is at the heart of the community with different events put on throughout the year for the village residents and visitors. We currently have **21** regular groups that meet at the hall weekly. **5** groups use the hall on a monthly basis. We have a waiting list for regular evening slots and there are only 2 unfilled daytime slots at the moment. Every Tuesday the Millennium Room becomes an extremely popular Community Cafe and Craft Club run by a group of amazing Roots and Shoots volunteers. Age UK runs the Cinema Club for over 50s on the first Wednesday of each month. We are hosting the very successful NSPCC Panto yet again next winter. We have a variety of organisations that use the hall regularly: St. Michael's School, Steventon Church, The Batemans Trust, the RBL, Oxfordshire Animal Sanctuary, Wantage Sings, just to name a few. We have a number of dog clubs using the hall regularly for their meetings and dog shows. Some are local, but most are based in the surrounding counties. During the year, the hall was also used for a variety of private functions, such as birthdays (daytime children birthday parties are particularly popular), christening and wedding receptions. A large number of local clubs and charities used the hall for their fundraising events, including quizzes, bingo nights, coffee mornings, dances. Weekend daytime bookings are extremely popular, however, the interest to hire weekend evening slots for private functions is still significantly lower compared to pre-pandemic levels. Mrs Agne Makauskaite Booking Secretary 2 STEVENTON VILLAGE HALL-Accounts for the year ended 31. March 2024 REVENUE ACCOUNT INCOME EXPENDITURE Rentals etc 43581.(X) Wages ett Repairs etr Light & Heating Other Running Costs SLTrrplus for the year 16362.52 10296.65 7155.31 8517.60 1248.92 43581.00 43581.00 BALANCE SHEET As at 01.04.2023 Cash at Bank Deposit Accounts As at 31.03.2023 Cash at Bank Oeposit Accounts 6020.59 22715.38 25735.97 1248.92 7269.51 22715.38 Plus surplus for the year 29984.89 ACCOUNTANTS REPORT have prepared the above account from the books and records kept by the Treasurer and can confirm that they, with the attached notes, are a true and fair refiection of the financial transactlons for the year and of the financial position as at 31X March 2023. RICHARD BOSLEY-Accountant 2￿jUne 2024 The above accounts were approved at the AGM of 5teventon Village Hall held on:_ Slgrbed... (Chairl Name STEVEKfoN VILLAGE HALL Notes to the Account5 for the year ended 31" March 2024 WAGES Maintenance Man Btsokings Secretary Cleaners 586.28 3822.04 11954.20 £ 16362.52 REPAIRS Alarms Plumblng Electrieal PHS A WGra Consumables Other 720.88 890.74 2094.(KJ 1953.50 2256.96 20(x).57 380.00 £ 10296.65 OTHER RUNNING COSTS Insurance Waste Disposal Chairf5 Expenses Telephone Water PRS & VWH Li￿n 1891.70 3831.88 100.70 409.45 817.97 1465.90 £ 8517.60 INTEREST RECEIVABLE The amount of interest re￿iVed on the Deposit Account was not available at the time these Accounts were prepared.