Steventon Village Hall - Trustees Report 2022-2023
Four pages
The name of the charity is Village Hall - Steventon The registration number is 300206
The address is The Green, Steventon, Oxfordshire, OX13 6RR
The Trustees are Mr Eric Webb (Chair) Dr Christopher Wilding (Treasurer) Mr John Clark
The Hall is managed by a committee consisting of the Trustees, the Booking Secretary, the Committee Secretary and representatives of user groups. The committee aims to meet six times a year, these are usually face to face meetings but successful remote meetings have been held when required outside the agreed schedule of meetings when urgent decisions have been required. . Notes of each meeting including action points are kept and circulated. The Trustees and Secretaries are all village residents and in frequent communication by email and telephone which facilitates the day to day management of the Hall . The Trustees and Secretaries are elected and appointed at the AGM which is held in the Hall, is advertised locally in advance and open to all .
Mr Webb had previously announced his intention to step down as Chairman at the 2022 AGM . At the AGM all those present unanimously thanked Mr Webb for his forty years as a very active chairman of the committee, involvement in the day to day running of the hall and supervision of many improvements and renovations; and looked forward to his continuing involvement as a user group representative committee member.. It was agreed to circulate the role of chair for each meeting and to agree the chair for the next meeting at the end of each meeting.
The objectives of the charity are
to provide a Hall for the use of the residents of Steventon and surrounding area of Oxfordshire for all types of activities.
The activities and achievements for the year are set out in the following individual reports .
The Treasurers Report contains the financial review and the Annual Accounts and Notes are attached
1
Chairman’s Report 2023
As another year has gone by from the Covid era the Hall now feels as though it has got back to a more normal position and my thanks to the Committee for their support and work into getting there. This is the last report I will be making as I gave notice last year of not continuing to stand as Chairman after this year. I first became Chairman in 1993 when there was a need for one and when I was a representative of a user of the Hall. As people will have heard me say, I’m past my ‘best before’ date and feel the need to hand over to someone else. Plus, in my present circumstances and looking ahead to the future I will not be able to spend as much time at the Hall as I have been. As we all know new blood on the Committee would be of help. Recently there was much publicity about Volunteers in the press so hopefully we can attract some new help but will need to appeal to the residents of Steventon. Once again, thanking everyone.
Eric Webb
Chairman.
TREASURERS REPORT – FINANCIAL YEAR 2022/23
This last year has seen a positive return of bookings and use of the village hall. INCOME
The income for the year was £46,080.99, an increase of £12,815.94. A COVID grant of £2980.50 granted in the last financial year was paid in April 2022.
EXPENDITURE
Total expenditure for the financial year was £43,180.42 compared with £40,627.37
the previous year. Routine costs and repairs were incurred to maintain the condition of the hall and ensure no deterioration of the premises.
SURPLUS/DEFICIT
The surplus for the year was £2900.57 compared to a deficit of £7362.32 the previous year. BANKING
Building Society accounts (reserves) amount to £22,715.38.
Dr C R Wilding Treasurer
Booking Secretary’s Report for the AGM May 22, 2023
It has been a busy year for the Village Hall. Our bookings calendar has been filling up with a mix of events including family get-togethers, community gatherings and, as popular as ever, children's parties. However, private bookings for Friday and Saturday nights are still lower than the pre-pandemic level. This year we hosted yet another successful NSPCC Pantomime.
Our local organisations, such as Darby & Joan, Women’s Institute, Rainbows, Brownies and others had a normal, year-round programme of activities. We saw the return of the monthly Cinema Club run by the Age UK volunteers. They are all central to our community. All of our hirers returned with regular classes, which are enjoyed by many Steventon residents.
In February the Roots and Shoots opened their Warm Space Cafe in the millennium room, which has become a focal point for community and friendship.
As some are moving away from Zoom now, the hall is used again to host meetings by local organisations. After our regular hirers, the main source of income for us is a large number of dog clubs using the hall for their dog shows and I am pleased to announce that most of them have returned.
We have also become busier with different fundraising events, some old and some new.
Agne Makauskaite
Booking Secretary
2
STEVENTON VILLAGE HALL-Accounts for the year ended 31 March 2023 EVENUE ACCOUNT IKOME rxpENorruRE Rentas etc 431.49 I9.50 Waee5 etc Repairs et< UBhi & Heatir Other Runriirng Costs slUSfnrthpr 285.73 6558.15 75g4.OD 89J2.JO 46080.99 LANCE SHE A5 •t 01.Q4.2021 Cash at Bènk Dew5it Acctyjnts 5 at 31.03.2023 fash at Bank Deposr¢knovrts 3120n2 &120.59 22715.38 25835.40 PIu5surplus forthe yur AcCOUNTTSREp(JRT I have weprL theatw%eac¢ount frorn the books aDd re(ord5 kept ihe Troawrer and (3n tonfirtn thai thèy4re4 irup and fair fÈfiecLiDn of tThefinaoI ir4DsaciiDm for Ived[aj of rheflian¢ial POSi¥ion •$ at 31. Mèrch 2023_ g',CHMD BOS -k(ountsnt IY'M¥12023 rhe xcountswewe approved AGM of 5teventon VpIla H311 hpld on=. S*ned.
ENThMLLAGEtrWLL )te5 10t kwunt5 fDrtl vwarqnd•Y 31. Tr•rEh WJlGE5 Man 64&78 4185.49 1515L £ IOD85.71 REPAIR5 Alarms Racl vriraw5 Plumbing E¢tsal fA.00 454.fA) 579.70 518. 3613. rhér £6558.t9 07NEI RUfiN(OST5 IDSuf&o W35tE rs*sal Ch&ifs twer6PS TE,'EpWt Vlatw P45 & VWH LicEnce 3798. 2736.18 428.12 827.35 569.81 IS92A6 E 8951.YJ