**Steventon Village Hall - Trustees Report 2021-2022** Four pages The name of the charity is Village Hall - Steventon The registration number is 300206 The address is The Green, Steventon, Oxfordshire, OX13 6RR The Trustees are Mr Eric Webb (Chair) Dr Christopher Wilding (Treasurer) Mr John Clark The Hall is managed by a committee consisting of the Trustees, the Booking Secretary, the Committee Secretary and representatives of user groups. The committee aims to meet six times a year, these are usually face to face meetings but successful remote meetings have been held when required outside the agreed schedule of meetings when urgent decisions have been required. . Notes of each meeting including action points are kept and circulated. The Trustees and Secretaries are all village residents and in frequent communication by email and telephone which facilitates the day to day management of the Hall . The Trustees and Secretaries are elected and appointed at the AGM which is held in the Hall, is advertised locally in advance and open to all . The objectives of the charity are to provide a Hall for the use of the residents of Steventon and surrounding area of Oxfordshire for all types of activities. The activities and achievements for the year are set out in the following individual reports . The Treasures Report contains the financial review and the Annual Accounts and Notes are attached 1 ## **Chairman’s Report 2022** Certainly, this year has changed dramatically from the last. Since last September when Covid rules were relaxed hirers have now got back into their normal places. Grants to Village Halls have helped keep the Hall paying it’s way, people are now on their 4[th] vaccine dose and now although we’re still hearing of positive testing for the virus there is less actual illness than there used to be. The encouragement from the Hall is still for hirers to be sensible while hiring the Hall and should also encourage their attendees to be so too although I do feel the public are not being quite so careful as they used to be. It looks like hand sanitiser will be an ongoing item. I would also like to thank the Committee for their support for this last year. Eric WEBB, **Chairman** ## **Treasurer's Report – FINANCIAL YEAR 2021/22** This last year has seen a steady return of bookings and use of the village hall as COVID restrictions were progressively removed. ## **INCOME** The income for the year was £33,265.05, an increase of £7,620.52. ## **EXPENDITURE** Total expenditure for the financial year was £40,627.37 compared with £30,114.84 the previous year. Routine costs and repairs were incurred to maintain the condition of the hall and ensure no deterioration of the premises. In addition. additional costs were occurred in fixing the loss of heating in the main hall. ## **SURPLUS/DEFICIT** The deficit for the year was £7362.32 ## **BANKING** Building Society accounts (reserves) amount to £22,715.38. Dr C R Wilding, **Treasurer** ## **Booking Secretary’s Report AGM June 22, 2022** Our lovely Village Hall is at the heart of the community once again. We currently have **17** regular groups that meet at the hall weekly, ranging from messy play for toddlers to Line Dancing and Zumba Gold for more senior members of our community. We have a waiting list for regular evening slots but still have a few unfilled daytime slots. ## Darby & Joan, Women’s Institute and Parish Council use the hall for their monthly meetings. We hosted the very successful NSPCC Panto and we are hosting it yet again next year. We have a variety of organisations that use the hall regularly: St. Michael's School, Steventon Church, The Batemans Trust, the RBL, Oxfordshire Animal Sanctuary, Wantage Sings, just to name a few. We have a number of dog clubs using the hall regularly for their meetings and dog shows. Some are local, but most are based in the surrounding counties. During the year, the hall was also used for a variety of private functions, such as birthdays (daytime children birthday parties are particularly popular), christenings and naming ceremonies, family gettogethers, as well as fundraising events, including quizzes, dances, bingo nights, coffee mornings and various meetings, such as GARD and different organisations from Milton Park. Weekend daytime bookings are extremely popular, however, the interest to hire weekend evening slots for private functions is quite low compared to pre-pandemic levels Agne Makauskaite , **Booking Secretary** 2 STEVENTON VILLAGE HALL- Accounts for the year ended 31" March 2022 REVENUE ACCOUNT INCOME EXPENDITURE Rentals et VWHDC SEB 26721.41 300.00 6243.64 Wages etc Repalrs etc Light & Heating Other Running Costs 13322.11 11852.14 7825.C 7628.12 Defecit for the year 7362.32, 40627.37 40627. BALANCE SHEET As at 01.04.2021 Cash at Bank Deposlt Accounts As at 31.03.2022 Cash at Bank Deposit Accounts 10482.34 22715.38 3120.02 22715.38 Less Defecit for the year 25835.40 2S835.40 ACCOUNTANTS REPORT I have prepared the above account from the books and records kept by the Treasurer and can confirm that.they are a true and fair reflection of the financial transactions for the year and of the financial position as at 31" March 2022. RICHARD BOSLEY- Accountsnt 21" April 2022 The above accounts were approved at the AGM of Steventon Willage Hall held on -_ Signed . (Chairl Name STEVENTON VILLAGE HALL Notes to the Accounts for the year ended 315t March 2022 WAGES Maintenance Man Bookings Secretary Cleaner5 576.49 2561.62 10184.00 £ 13322.11 REPAIRS Alarms Plumbing PHS TFG Other 707.19 5366.35 3056.83 1212.12 1509.65 £ 11852.14 OTHER RUNNING COSTS Insurance Waste Disposal Telephone Subscription Water PRS & VWH Llcence 1387.72 3683.36 711.40 50.IJO 203.20 1592.44 £ 7628.12