**Steventon Village Hall - Trustees Report 2020-2021** The name of the charity is Village Hall - Steventon The registration number is 300206 The address is The Green, Steventon, Oxfordshire, OX13 6RR The Trustees are Mr Eric Webb (Chair) Dr Christopher Wilding (Treasurer) Mr John Clark The Hall is managed by a committee consisting of the Trustees, the Booking Secretary, the Committee Secretary and representatives of user groups. The committee aims to meet six times a year, either face to face or remotely (successful Zoom meetings have been held during the pandemic) Notes of each meeting including action points are kept and circulated. The Trustees and Secretaries are all village residents and in frequent communication by email and telephone which facilitates the day to day management of the Hall . The Trustees and Secretaries are elected and appointed at the AGM which is held in the Hall, is advertised locally in advance and open to all . The objectives of the charity are to provide a Hall for the use of the residents of Steventon and surrounding area of Oxfordshire for all types of activities. The activities and achievements for the year are set out in the following individual reports . The Treasures Report contains the financial review and the Annual Accounts and Notes are attached ## **Chairman’s Report 2021** The lockdown for Covid-19 has lasted a long time but slowly we have been getting the bookings back after re-opening and it’s beginning to look a little more like normal now. It seems we have got to learn to live with Covid and so while we can relax a little and have a third injection, we can still keep the sanitisers in place as I see this as a valuable thing to be doing. Thanks to all the Committee for their support. Eric WEBB Chairman ## **TREASURERS REPORT – FINANCIAL YEAR 2020/21** This last year has seen the majority of the time spent in lockdown. Thanks to grants from the Vale of White Horse District Council and the use of reserves, see attached accounts for year ended 31st March 2021, we have managed to come through it. **INCOME** The overall income for the year was £25,644.53, a reduction of £12,558.09 on the previous year. ## **EXPENDITURE** Total expenditure for the financial year was £30,114.84 compared with £42,260.11 the previous year. Routine costs and repairs were incurred to maintain the condition of the hall and ensure no deterioration of the premises. ## **SURPLUS/DEFICIT** The deficit for the year was £4537.65 **BANKING** Building Society accounts (reserves) amount to £22,715.38, a reduction from £32,683.74 the previous year. ## Dr C R Wilding **Treasurer** ## **Booking Secretary's Report** May 1 , 2020 - April 30, 2021 was a quiet year for Steventon Village Hall (and it should have been a very busy year!). The hall continued to partially operate throughout the Covid-19 outbreak (a handful of activities were able to resume in line with the latest guidance) but it was fully closed during the lockdowns. Most of our regulars could not operate at all and restrictions on social gatherings meant that all our one - off bookings, such as parties, quizzes, dog shows, etc. had to be cancelled. I regularly updated all the regular users by email reg. new procedures, advice, etc. As the guidance and rules kept changing, the support from ACRE has been vital. New conditions of hire have been introduced to enable us to operate as a ‘’Covid secure’’ hall and are still in place for anyone wishing to hire the hall. We are almost fully reopened now and bookings are returning, regular and one-offs. 90% of the hall users we had prior to the pandemic have rebooked for the end of this year and the next year. sTE￿£T￿loN VILLAGE 3IJE M¥th XQI REVENUE AccouNr V4CWE A￿alS Gran15 Int￿￿tRou1ved 573753 Wa8es *¢ IX17JJ W'rs 51.64 Wt&Heat li￿14 4943.36 8258.C s9￿( Delecii for the vear 4537.65 14S2 >n14A2 LANCE SNE As ai JiloJ120 Cash at &ank Depu5it ArtAinis less Dèfo£ll foTtt* ytar Asu 3JA)312021 5C61,63 at 22683.74 {Wt*￿01￿ls 4537.65 lo4￿34 2271S38 ACCOLWTANTS REP()IT I havE I￿al￿d Tr*m re(ert5 WtytreTrtssurorand lan untirm ihai iheyare ¥ true 3ftd t￿ rE1k£i￿jn rf the I¥￿￿a'll tra1￿ctiOnS lor the year and ol the positltjn a$ 4t31" M¥Lth 202L PXXARD 8O5LE¥-lffj￿t3fL 2 5epterrkn Th A abMAccouN&wao appr￿￿ xtheAGM ofsttstrtC￿ IA* Hal l*kl Dn... J c)4É¢ 10 LI &gned...--...-..-.... srEVENTON VILLAGE HALL-*4cwFtsfDrthe year ended 31st M￿h 2021 WAGE5 Erc Handyma Secretary aeaner5 681.26 336.98 IIXY>).20 li￿8.14 OTHER EXPENSES Subscription License airfs Exws•s Telephone Waste Disposal Insurance Consumab￿$ I￿.(•) 670.90 311056 1384.73 S9￿02