AGM Report for Spencers Wood Village Hall - 2024
Good evening and thank you all for joining us for the Spencers Wood Village Hall AGM. As Chair, it’s a privilege to be here and reflect on what’s been another incredible year for the hall, made possible by the dedication of our committee and volunteers.
First, a Special Thanks to Our Key Contributors
First, we owe a huge thanks to Lynn and Chris Baker . They’ve been the backbone of keeping this hall running like clockwork. Whether its ensuring invoices are sent on time or paid, making sure every hall user is well looked after, or spending countless hours cleaning, repairing, and upgrading — they do it all! Chris has even taken up the mantle of Head Chef during Café events - We’re so lucky to have such dedicated stewards of the hall.
Linda Gale deserves an abundance of thanks for her energy and tireless commitment to organizing our community cafés and wrangling volunteers - She keeps them running seamlessly, providing warmth and community spirit with every event.
A massive thank you goes to Tina for her time on the committee. Tina, while you’re stepping down, we’re thrilled that you’ll remain an ad-hoc volunteer. Your presence has been invaluable, and we look forward to seeing you around.
Liz and Neil Major , thank you for bringing the market to life month after month. More behind the scenes; Tom Bambridge has been our invaluable IT support, ensuring our online footprint runs without a hitch and coming soon we will have an improved website from Neil. David , thank you for stepping in with your handyman skills whenever we’ve needed them and for your invaluable input to committee meetings. Last but by no means least, thank you to Andrew , whose contributions keep our discussions on-topic and thorough.
Finally, behind the scenes I’d like to thank Linda’s husband Trevor for his work as the resident caretaker. I’d also like to thank Tina’s Husband Nick for actioning a lot of work with regards to our website.
Achievements of the Past Year
As we look back on the year, I’d like to spotlight a few major improvements we’ve made to the hall. These enhancements wouldn’t have been possible without our committee’s collective efforts:
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We installed a sound system and projector with a screen in the main hall last September.
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Beautiful new curtains went up in December.
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We added a PIR for outside and inside the vestibule in January.
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We replaced the vestibule windows in March.
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Acquired a Karcher Floor cleaner in June.
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We completed the main hall’s redecoration and replaced its windows in August.
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The Wellington Room now has new lights and a fresh lick of paint from October
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Also in October, we achieved a 5* Hygiene Rating thanks to the efforts of everyone working in the community Café – well done again to everyone involved.
Committee Vacancies
We have open spaces on the committee and welcome anyone who wants to lend their voice and ideas to our community’s future. If you’re passionate about Spencers Wood Village Hall and want to help shape its direction, we’d love to have you.
In closing, thank you to each committee member and volunteer for your hard work and commitment. The hall is thriving because of all of you. Here’s to another successful year!
Treasurer’s Report for Spencers Wood Village Hall
It gives me great pleasure to present Spencers Wood Village Hall's accounts for the financial year 2023/24. I am pleased to report that our revenue has continued to grow steadily, reaching a peak of just over £45,000. This growth is a testament to the hall’s increased activity and community engagement, supported by the hard work of all involved.
To sustain our restoration programme and maintain the hall as a valuable community resource, we have drawn upon our financial reserves. These currently stand at £47,636
Despite this, the trustees have prioritised financial resilience and diligence, deciding to maintain at least one year’s worth of expenditure in reserve. This prudent measure ensures the hall’s continuity, even in unforeseen circumstances, such as another lockdown.
Our income has been bolstered by a steady increase in both long-term and short-term hires, with the Repair Café and Community Market continuing to make significant contributions. These events not only generate revenue but also strengthen the hall’s role as a hub for local activities.
On the expenditure front, we have made strides in reducing operational costs while also supporting sustainability. The investment in a new boiler is already yielding benefits, as our gas consumption has decreased compared to previous years. Furthermore, we made the conscious decision to switch to Octopus Energy, a green energy supplier, which has not only reduced our electricity costs but also aligned with our commitment to reducing our carbon footprint. By using renewable energy sources, we are actively contributing to a cleaner environment, a responsibility we take seriously as stewards of the community’s resources.
In summary, while it is vital to remain vigilant, I am confident that the hall’s finances are in a strong position. Looking ahead to 2025, provided the UK economy remains stable, I am optimistic about our ability to continue thriving and serving the community effectively while also doing our part for the planet.
I would like to take this opportunity to thank our patrons, our volunteers and my fellow trustees for their continued support and dedication to Spencers Wood Village Hall.
Chris Baker Treasurer, Spencers Wood Village Hall
| Charity Name Spencers Wood Village Hall |
Charity Name Spencers Wood Village Hall |
Charity Name Spencers Wood Village Hall |
300204 | 300204 | CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
Period start date 01/09/2023 |
To | Period end date 31/08/2024 |
|||
| Section A Receipts and payments | ||||||
| A1 Receipts | Unrestricted funds to the nearest £ 1,832 42,412 - 250 513 - - - 45,008 - - - 45,008 25,275 8,306 1,174 1,825 - - - - - 36,580 210 10,824 1,763 5,712 - 18,508 55,088 - 10,081 - 58,391 48,311 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 1,832 42,412 - 250 513 - - - 45,008 - - - 45,008 25,275 8,306 1,174 1,825 - - - - - 36,580 210 10,824 1,763 5,712 - - 18,508 55,088 - 10,081 |
Last year to the nearest £ |
|
| Fundraising | 1,832 | - - - - - - - - - |
1,832 | 4,656 | ||
| Hall Bookings | 42,412 | 42,412 | 33,719 | |||
| Grants | - | - | 500 | |||
| Donations | 250 | 250 | 337 | |||
| Interest | 513 | 513 | 451 | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| Sub total(Gross income for AR) |
45,008 | 45,008 | 39,663 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 45,008 | 39,663 | ||||
| Hall RunningCosts | 25,275 | - - - - - - - - - - |
25,275 | 15,101 | ||
| Professional Fees | 8,306 | 8,306 | 1,108 | |||
| Insurance | 1,174 | 1,174 | 1,047 | |||
| Costs of Fund raising | 1,825 | 1,825 | 947 | |||
| Costs of Events | - | - | 1,188 | |||
| Donations | - | - | 1,107 | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| **Sub total ** | 36,580 | 36,580 | 20,496 | |||
| A4 Asset and investment purchases, (see table) |
||||||
| Computer Equipment | 210 | - - - |
210 | 392 | ||
| Leasehold Improvements | 10,824 | 10,824 | 31,341 | |||
| Plant and Machinery | 1,763 | 1,763 | 130 | |||
| Fixtures & Fittings | 5,712 | 5,712 | 3,365 | |||
| - | ||||||
| - | - | |||||
| **Sub total ** | 18,508 | 18,508 | 35,228 | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 55,088 | 55,724 | ||||
| - 10,081 | - | - | - 10,081 |
- 16,061 | ||
| - | - | - - |
- | - | ||
| 58,391 | - | 58,391 | 74,452 | |||
| 48,311 | - | - | 48,311 | 58,391 |
CCXX R1 accounts (SS)
30/06/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Current Account Reserve Fundraising Details Details Computer Equipment Leasehold Improvements Plant and Machinery Fixtures & Fittings Details Damage Deposit Account Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 675 - 47,636 - - - 48,311 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 602 42,165 1,893 1,893 - - - - 46,553 Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
30/06/2025
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name Spencers Wood Village Hall On accounts for the year 31/08/2024 Charity no 300204 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
Report to the trustees
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Kelly Willcox Relevant professional ACMA qualification(s) or body (if any): Address: 1 Peach Street
Date: 11/06/2025
1
Oct 2018
IER
Wokingham
RG40 1XJ
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER