VISCOUNTESS BARRINGTON’S TRUST TRUSTEES REPORT 2023/24
In this financial year our lettings (our primary income stream) have fallen slightly below target overall, although the new Sports Pavilion has exceeded our projections. This was expected and we anticipate that targets for both buildings will be met in the next financial year.
Due to the issues encountered in 2022/23 the Trust’s reserves have become dangerously low and we have had to reduce maintenance and refurbishment activities to an absolute minimum.
An energy audit was carried out and a number of carbon reduction measures were recommended. We were fortunate to receive grants which will enable us to implement many of the recommendations. The work has been planned to coincide with planned refurbishments taking place in January 2025.
We were unable to complete the anticipated work on car park drainage in this year due to lack of funds. The project has been carried forward to 2024/25.
We lost a member of staff to illness during the year. We decided not to recruit a replacement and restructured the staff instead.
The mini-MUGA for toddlers was completed and was well received. This was funded by S106 developer contributions.
Two long-term projects were started this year:
1. Planning for a significant refurbishment of the Memorial Hall. Planning permission had been granted for an extension to the loggia, however following feedback from the community it was decided to reduce the size of the extension and plan for refurbishment of the toilet and kitchen facilities as well. This three-phase project will be funded by S106 developer contributions and grant funding. It is anticipated that phases 1 and 2 of the refurbishment will be completed by May 2025, with phase 3 completing in the Autumn of that year.
2. Planning for the 100[th] anniversary of the Memorial Hall in 2025. A committee was set up to start planning for the event, which will start in May 2025 and will run throughout the summer.
Plans for 2025/26 include:
- Refurbishment of the loggia, toilets and kitchen
- Completion of Energy saving project
- Redecoration of other areas of the Memorial Hall
- Replacement of some furniture
- Acquisition of licence to hold wedding ceremonies
- Soundproofing the pavilion
14/01/2025
**Viscountess Barrington's Trust**
14:34
**Balance Sheet as at 31st March 2024**
|**31st March 2023**|**31st March 2023**||**31st March 2024**|**31st March 2024**|
|---|---|---|---|---|
|||**Current Assets**|||
||3,617|Debtors|1,438||
||2,587|Vat Refunds|1,323||
||17,604|Unity Trust Bank|37,342||
||27,360|Virgin Savings Account|27,633||
||||**67,735**||
||**51,168**||||
|||**Total Assets**
**51,168**||**67,735**|
|||**Current Liabilities**|||
||10,773|Creditors|11,416||
||175|Accruals|0||
||3,069|Damage Deposits|419||
||3,734|Holding Deposits|8,066||
||||**19,901**||
||**17,751**||||
|||**Total Assets Less Current Liabilities**
**33,417**||**47,834**|
|||**Represented By**|||
|||6,545
General Fund||6,590|
|||26,872
Earmarked Reserves||41,244|
|||**33,417**||**47,834**|
The above statement represents fairly the financial position of the authority as at 31st March 2024 and reflects its Income and Expenditure during the year.
Signed : Chairman ________________________________ Date : ___________________ Signed : Responsible Financial ________________________________ Date :____________________
## **Viscountess Barringtons Memorial Hall & Recreation Ground Accounts, Trustees Report & Independent Examiner’s Report**
**Year Ended 31st March 2024**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Index**
## **for the year ended 31st March 2024**
## **Page No(s).**
|3|||Independent Examiner’s Report|
|---|---|---|---|
|4|||General Information|
|5|||Report of the Trustees|
|6|||Statement of Trustees Responsibilities|
|7|||Statement of Financial Activities|
|8|||Balance Sheet|
|9|to|13|Notes to the Financial Statements|
## **Independent Examiner’s Report**
## **To the trustees of Viscountess Barrington Memorial Hall and Recreation Ground**
I report on the accounts of the Trust for the year ended 31 March 2024, which is set out on pages 3 to 13.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- 1) Which gives me reasonable cause to believe that in any material respect the requirements;
- To keep accounting records in accordance with section 130 of the 2011 Act; and
- To prepare accounts which accord with the accounting records comply with the accounting requirements of the 2011 Act
Have not been met; or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Light FMAAT Lightatouch 7 Hodder Close Chandlers Ford Hants SO53 4QD 16 July 2024
3
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **General Information**
## **for the Year ended 31st March 2024**
Charity Registration Number 300202 Registered Office The Memorial Hall Highworth Road Shrivenham Swindon SN6 8BL Trustees Shrivenham Parish Council Signatory for the Trust Any Two Independent Examiner Tim Light FMAAT Lightatouch
4
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Report of the Trustees**
## **for the Year ended 31st March 2024**
The Trustees present its Report and Financial Statements of the charity for the year ended 31 March 2024.
## **Constitution**
The charity is governed by a Trust Deed.
The Trust is registered as a charity under number 300202
The sole trustees are Shrivenham Parish Council with individual councillors having the opportunity to opt out if they so wish.
## **Objectives and Activities**
For the purpose of maintaining and improving the Memorial Hall and Recreation Ground.
## **Results**
The results for the year are set out in the Statement of Financial Activities on page 7.
## **Trustees**
Shrivenham Parish Council
## **Trustee………………………….**
**Trustee………………………..**
**Dated** ………………………………………………
5
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Statement of Trustees Responsibilities**
## **for the Year Ended 31st March 2024**
Under the Charities Act 2011, the Trustees are required to:
- 1 Keep proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity.
- 2 Prepare financial statements for each financial year which give a true and fair view of the state of the charity's affairs and of its surplus or deficit for the year and comply with the regulations made by the Secretary of State.
In preparing those financial statements, the trustees are required to:
- • select suitable accounting policies and then apply them consistently
- • make judgements and estimates that are reasonable and prudent
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements and whether the financial statements have been prepared in accordance with the Statement of Recommended Practice, Accounting by Charities, issued by the Charity Commission.
- prepare the financial statements on a “ going concern” basis unless it is appropriate to presume that the charity will continue in operation.
The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
6
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Statement of Financial Activities**
## **For the Year Ended 31st March 2024**
|**Notes**
**Incoming Resources**
**3**
Voluntary income
CIL Monies
Investment income
Charitable activities
Other incoming resources
**Resources Used**
**4**
Fundraising Trading costs
Charitable activities
Governance costs
Other resources expended
**Net Incoming Resources**
Other Recognised Gains & Losses
**Net Movement in Funds**
Balances at 1st April 2023
Balances at 31st March 2024|**Restricted**
**Unrestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2023**|**Restricted**
**Unrestricted**
**Total**
**Funds**
**Funds**
**Funds**
**2023**|
|---|---|---|
||-
52365
52365
42670
-
0
0
5000
-
272
272
72
-
67382
67382
61320
-
5877
5877
5337||
||-
125896
125896
114399||
||-
2285
2285
575
-
-
-
2167
2167
14926
-
106809
106809
118340
-
218
218
208||
||-
111479
111479
134049||
||-
-
-
-|14417
14417
(19650)
-
-
-
14417
14417 (19650)
33417
33417 33417|
||-
47834
47834
47834||
7
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
|**Note**
**Fixed Assets**
7
**Current Assets**
Debtors
8
Vat Refunds
Prepayments
Cash at Bank & In Hand
**Creditors**
Amounts falling due within one
year
9
**Net Current Assets**
**Unrestricted Funds**
Current Year Fund
General Fund
Earmarked Reserves
10|**a**|**Balance Sheet**
**s at 31st March 2024**
**2024**
**£**
**£**
1
1438
1322
0
64975
67735
19901
47834
47834
0
6590
41244
47834|**Balance Sheet**
**s at 31st March 2024**
**2024**
**£**
**£**
1
1438
1322
0
64975
67735
19901
47834
47834
0
6590
41244
47834|**2023**
**£**
3617
2587
0
44964
51168
17751
|**2023**
**£**
3617
2587
0
44964
51168
17751
|**£**
1
33417|
|---|---|---|---|---|---|---|
||||||||
||||67735
19901||||
||||||||
||||||||
|||||||33417|
|||||||0
14246
19171|
||||||||
|||||||33417|
These financial statements were approved by the Trustees on ………………………………..
………………………………………………… ………………………………………………… Trustee Trustee
8
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Accounts**
## **for the Year ended 31st March 2024**
**----- Start of picture text -----**
1 BASIS OF PREPARATION
**----- End of picture text -----**
## _1.1_ _**Basis of Accounting**_
These Accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005).
## _1.2_ _**Change in Basis of Accounting**_
These accounts were previously prepared on a receipts and payments basis but have been prepared on an accruals basis this year due to the increased level of income.
**----- Start of picture text -----**
2 ACCOUNTING POLICIES
**----- End of picture text -----**
## _2.1_ _**Incoming Resources**_
## **Recognition of Incoming Resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## **Incoming Resources with Related Expenditure**
Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.
## **Investment Income**
This is included in the accounts when receivable.
## **Investment Gains and Losses**
This includes any gain or loss on the sale of investments and any gain or loss resulting from the revaluing of investments to market value at the year end.
- _2.2_ _**Expenditure & Liabilities**_
## **Liability Recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation on the Trust.
## **Governance Costs**
Include the costs of preparation and examination of statutory accounts and cost of any legal advice to trustees on governance or constitutional matters.
## _2.3_ _**Assets**_
## **Tangible Fixed Assets for Use by Charity**
Assets are not normally capitalised. The only asset capitalised by the Trust is that of The Memorial Hall which although insured to the value of £2.1 million is a non-transferable, inalienable asset and is stated at a nominal value of £1.
## **Investments**
Investments quoted on a recognised stock exchange are valued at market value at the year end.
9
**3 Analysis of Incoming Resources**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2024**
## **Voluntary income**
|Grants Received
Fundraising Income
Donations Received
**CIL Monies**
CIL Monies
**Investment income**
Interest Received
**Charitable activities**
Lettings - Memorial Hall
Lettings - Pavilion
Office Rental
Cost Transfer
Miscellaneous Income|47605
4107
653
52365
0
0
272
272
40707
12157
8000
6000
518
67382|
|---|---|
## **Other incoming resources**
|Storage Letting
Flat Occupant Fee
Club Rental|750
3072
2055
5877|
|---|---|
10
**4 Analysis of Resources Expended**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2024**
## **Generating voluntary income**
Fundraising Costs 2285
## **Charitable activities**
|Hall Refurbishment
Hall Maintenance
Oher Maintenance
Rec. Ground Maintenance|0
913
438
816|
|---|---|
||2167|
|**Governance costs**
Staff Salaries
Cleaning and materials
Water
))
Telephone & Broadband
Heat & Light
Rates: Pavilion
Play Equip Improvements& Inspection
Website Advertising
Insurance
Licences & Subs
Health & Safety
Grounds Maintenance
Tree Maintenance
General Expenses
Audit Fees
Equipment Purchased
Chairman Allowance
Heating/Lighting Sports Pavilion
Equipment Losses
Training and Recruitment
**Other resources expended**
Bank Charges
Advertising
|72218
1213
1205
445
11877
1183
117
60
5226
1354
1458
3015
406
233
425
1765
215
4144
150
100
106809
118
100
218|72218
1213
1205
445
11877
1183
117
60
5226
1354
1458
3015
406
233
425
1765
215
4144
150
100
106809
118
100
218|
|---|---|---|
|||118
100|
|||218|
11
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2024**
## 5 **Fees for Examination or Audit of The Accounts**
|||Independent Examiner Fees|425|
|---|---|---|---|
|||Accountancy Fees|0|
||||425
|
|6|**Staff Costs**|||
|||Staff Salaries|72218|
|7
**Tangible Fixed Assets**
Balance b/f
Balance c/f
**Freehold**
**land & **
**buildings**
**£**
1
-
-
-
-
1|7
**Tangible Fixed Assets**
Balance b/f
Balance c/f
**Freehold**
**land & **
**buildings**
**£**
1
-
-
-
-
1|||||
|---|---|---|---|---|---|
|
Balance b/f
Balance c/f||||||
||**Freehold**
**land & **
**buildings**
**£**|**Other**
**land & **
**buildings**
**£**|**Plant & **
**vehicles**
**£**|**Fixtures & **
**Fittings**
**£**|**Total**
**£**|
||1|-|-|-|1|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||1|-|-|-|1|
8 **Debtors & Prepayments**
|VAT Refunds
Trade Debtors
Prepayments
9
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|VAT Refunds
Trade Debtors
Prepayments
9
**Creditors & Accruals**
Accruals
Creditors
Deposits Held
Receipts in advance|1322
1438
0
2760
0
11416
419
8066|
|---|---|---|
||||
|||19901|
12
10 **Earmarked Reserves**
## **Viscountess Barringtons Memorial Hall & Recreation Ground**
## **Notes to the Financial Statements**
## **For the Year Ended 31st March 2024**
The funds detailed below are held in earmarked reserves but there are no restrictions on their use. The reserves are used and named in order to identify the intended use of the funds, but the trust can agree to use them to fund any expenditure necessary.
|**Fund names**|**balances b/f**
**£**|**Incoming**
**resources**
**£**|**Outgoing**
**resources**
**£**|**Transfers**
**£**|**balances c/f**
**£**|
|---|---|---|---|---|---|
|Fundraising|33417||-|-|33417|
|Grants||||-||
|Maintenance||||-|14417|
|Chestnut Tree|||-|-|0|
|Roof Repairs|||-|-|0|
|**Total Funds**|33417||-|-|47834|
## 11 **Transactions with Related Parties**
The following amounts were paid as remuneration to related parties
|Shrivenham Parish Council
Management Fee|0|
|---|---|
13
**The following pages do not form part of the accounts**
**and are included for reference only**