Purley Memorial Hall Annual Trustees Report 2020/21
Operational Report
Covid-19
The past year has been one of two halves. The Trustees closed the Hall in December 2020, just after the AGM, due to the third Covid-19 lockdown for all hirers apart from the long-term hirer of the John Devine room. In April 2021 the Trustees agreed to a limited reopening of the Hall for activities for young children. The Hall fully reopened in June 2021 when the lockdown regulations ceased. We have maintained the sanitisation points in the Hall and amended the Special Conditions for Hall hire to strongly recommend to hirers some of the actions they should consider when using the Hall.
All the Hall Management meetings were held via Zoom between January and June 2021
General Operations
During the past year we have continued our efforts to improve and maintain the Hall.
The Trustees have been particularly busy in improving the Hall for the future.
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Replacing the boiler as the previous boiler was regularly failing.
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Purchase of a fogging machine to allow weekly sanitising of the Hall.
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Kitchen has been updated with coloured upstands and covered window ledges.
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Replacing the side windows on the garage block and Horticultural Store.
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Cutting back all the vegetation around the boundary of the Hall.
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Painting doors to match with the rest of the decoration.
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Issue: Issue 1
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Further maintenance work on roof to seal spaces between roof bolts.
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Redrafting the Covid- Risk Assessment and Special conditions.
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Moved the router from the John Devine Room to the main Hall.
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Installed a handrail on stairs down to lower meeting room.
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Instigated report on the fire safety of the Hall. This resulted in:
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Contractor filled in various gaps to prevent passage of smoke.
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Several signs being provided and updated.
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All steps edges being outlined in yellow paint.
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Concrete area outside main door being hatched in yellow to keep clear for emergency vehicles.
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Circuit breaker panels re-marked.
The Trustees agreed to plant a tree in remembrance of two of our long serving Trustees who sadly recently passed way.
An LCD projector has been donated to the Hall which is available for hirers to use.
Finance Report
The Hall raises all its income through the hire of its facilities to local groups and through grant applications to various organisations. It does not collect money from the public by seeking donations.
The accounts for the year 2020/21, have been agreed by the independent auditor, and are attached.
The first part of the year up to April was very quiet. However, since we part opened in April, we have had a steady stream of requests for parties for young children. Since June other bookings have started to pick up but many of our regular hirers are delaying restarting till the new year. The John Devine room is subject to a long-term rental which has brought in a regular income over the whole of the financial year.
During the year we have continued to benefit from Government grants to Village Hall in lockdown due to Covid -19 restrictions. This has amounted to a further £18,240.93. This has left the Hall finances in a very strong position. The trading account for 2020/21 shows a net income of £15,231.73. Our reserves as at the 31 August 2021 are £61,109.29.
All the invoices for the year up until the end of August have been paid.
Trustees
Rita Benedict Hall Manager/Treasurer Pam Beddoes Rep for Parish Council Marilyn Hoare Rep for Women’s Institute Paul Humphreys Rep for Purley Horticultural Society
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Joan Killick Rep for Thames Valley Singers Mike Mercer Graham Rolfe (Chairman) Sue Slade Marie Stener Secretary Tony Stener Dave Waldock Vice Chairman
This report was approved by the Trustees at the AGM meeting on 27[th] October 2021.
Chairman Treasurer R G Rolfe R Benedict 27[th] October 2021 27[th] October 2021
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| Income and expenditure account | ||
|---|---|---|
| For the year ended 31st August 2021 | ||
| 2An/2O2O | 2020/2O2L | |
| Income | ||
| 10,051.39 | Lettings & rent | 1,536.00 |
| 4,400.00 | John Devine room | 5,228.80 |
| Regular hirers | 3,072.58 | |
| 10,000.00 | West Berks Council grant | t8,240.93 |
| 239.72 | miscellaneous | 234.00 |
| 24,6905t- | _283t23t | |
| Expenditure | ||
| 216.87 | Council tax & water rates | 548.04 |
| 2,119.96 | Lighting & heating | 2,336.22 |
| 4,29r.2L | Maintenance | L,722.t2 |
| 2,495.50 | Cleaning & gardening |
1,806.50 |
| 2,893.75 | Maintenance materials |
t,732.37 |
| L,L82.O2 | Insurance | 1,1g3.3g |
| 35.55 | Postage & stationery |
0.00 |
| 330.38 | Telephone | 327.30 |
| 2,O24.OO | Honoraria | |
| L50.00 | Accounts examiner | 150.00 |
| 0.00 | Service payments | 2,L09.50 |
| 366.88 | Miscellaneous | 1,155.15 |
| t6,tos.o2 | 13,080.58 | |
| 8,585.49 | 15,237.73 | |
| Purley on Thames Memorial Hall | ||
| Balance Sheet | ||
| As at 31st August 202L | ||
| Assets | ||
| 45,877.53 | Lloyds treasurers account | 6!,L09.26 |
| 45,877.53 | 6L,tO9.26 | |
| Liabilities | ||
| General fund |
||
| 37,292.04 | As at 1st September (beginning of year ) |
45,877.53 |
| 8,585.49 | Excess /Deficit (-)during theyear |
15,231..73 |
| _45,8?JE | As at 31st August (year end) | 6t,109.26 |
| Signed R4'{"'*-I,t |
Dated b''&&€,+tborto et |
|
| R McDonald-lndependent Examiner | ||
| R Benedict Treasurer |
Dated a- \t \uos- l |