REPORT OF THE TRUSTEES AND FINANCIAL STATEMENT
FOR THE YEAR ENDED 31[ST] DECEMBER 2025 FOR PADWORTH VILLAGE HALL
DRAFT
Report of the Trustees
The trustees, who are also members of the Padworth Parish Council present their report with financial statements of the Charity (registered number 300187) for the year ended 31[st] December 2025.
The annual report and financial statements comply with the requirements of the Statement of Reported Practice Accounting and Reporting by charities.
Padworth Village Hall and adjoined playing fields are the sole asset of the registered charity. The property was originally constructed in 1948 and has since undergone a number of renovations and developments. In 1952 the land on which the hall stands was purchased by the Parish Council who hold it in trust for all the residents of Padworth Parish.
The premises and land are held in trust to offer a range of activities for people of all ages who live in Padworth and the surrounding area. These activities may include, but are not limited to, social and recreational activities, and the trustees maintain the hall, adjoining land and play area for these and other activities which are deemed to be for the benefit and wellbeing of the local community.
Achievement and Performance
The turn around in financial security at the hall during 2024 has allowed the hall committee to move from ‘maintenance’ tasks to ‘improvement and development’ activities in 2025. The majority the year was spent planning and fund raising to enable the refurbishment of the main hall; specifically, the floor surface, repainting the walls, replacing the window dressings and the upgrade of the washroom facilities. This work is now financed and is planned to be undertaken in Jan 2026.
In parallel, some smaller improvements to the second smaller hall were undertaken to increase storage capacity and to provide a relaxed , casual space with facilities for darts and pool and a soft seating area.
Work continued to tidy and improve the outside space.
2025 saw a reduction in income from hall hirers because of some last-minute cancellations of larger events ( weather conditions and finance,) however we have managed to retain most of our regular hirers and increase the number of ‘one off’ private hires for celebrations and business training events. Further work is required to develop the daytime use of the hall. The Hall retains its good reputation amongst the gaming community who continued to support the hall throughout 2025 and into 2026.
Unfortunately, the annual summer event of the Padworth Village show had to be cancelled when the carparking area, owned by a third party, was hired to another organisation. It is hoped to re- establish the event in 2026. 2025 also saw the first outdoor theatre production on site. Whilst attendance numbers were low the event contributed to the finances of the hall. Another highly successful fireworks evening was again hosted in partnership in partnership with a local school. The event was also an excellent fund raiser for the hall through the sale of drinks and snacks.
In the final month of the year, the ongoing boundary dispute with a neighbour came to a head with significant and costly damage being done to the football pitch and rear fencing. This matter is now in the hands of the police.
Financial Review
Accounting Policies
The accounts for the hall are maintained and managed separately from those of the Parish Council and simple cash accounting is the methodology adopted.
The trustees acknowledge their responsibilities for:
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Ensuring the charity keeps appropriate and adequate accounting records.
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Preparing Financial statements that provide a true and fair view of the state of affairs of the charity at the end of each financial year.
Review of 2025
See Appendix 1
The Hall made a net surplus of £30551 over the year, an increase on 2024 ( £8522) however this position is considerably inflated as the funds raised for the refurbishment of the hall and washrooms will not be spent until Jan 2026. If the figure is adjusted for the planned capital expenditure, then the surplus reduces to £14.5k
The hall was privileged to receive donations from users, the Parish Council and charitable organisations (for the capital project) totalling nearly £16k. No operational funding was required from the Parish Council.
The surplus was achieved partly as a result of reduced planned discretionary spend and the deferment of work until Jan 2026 with only a small sum being spent upgrading the small hall and the purchase of some wooden benches for the field ( 2025 £2.5k, 2024 £15k)
Income from Hire reduces to £29k (34k in 2024)
The cost of utilities remains unchanged at circa £15k.
The events run by the hall’s social committee contributed £1.2k to the income generated
Staff and Trustee remuneration and Benefits
There was no Trustee renumeration or other benefits for the period ending 31/12/2025
There was single employee for the period 01/01/2025 to 31/12/2025 although no renumeration is paid. ( The value of work undertaken is offset against the rent paid by the employee for onsite accommodation)
Future Plans
With significant financial commitments already in place for Jan 2026, the new year will inevitably be a year of planning and fund raising for future projects. Priorities for 2026 are:
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Undertake and complete the planned refurbishment of the Main Hall and washrooms.
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Produce and execute a plan to leverage the investment made in the refurbishment through additional hires.
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Resolve boundary dispute with neighbour.
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Review and revise policies, processes and management of the legal requirements to operate as a public building.
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Increased engagement with the local community and publicity of the Hall’s services and events.
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Plan and raise the finance for the next capital project; the refurbishment of the Kitchen.
Structure and Governance and Management
The activities and management of the Charity is governed by the revised Constitution 2012.
In 2012 the charity’s constitution was revised with the Trusteeship of the land and property passing to Padworth Parish Council as Holding trustees. The Holding trustees have passed responsibility for the day-to-day management of the land and property to a Management Committee formed of volunteers, users and a minimum of 2 Holding Trustees.
The membership of the management committee remains unchanged in 2025.
The Management Committee provides the Parish Council with a copy of the year-end balance sheet and a report summarising the activities and issues of the previous 12 months.
The Parish Council donated £10000 to support the refurbishment of the main hall and washrooms in 2025. No request for operational funding was made of the Parish Council in 2025.
Reference and administrative details
Registered Charity Number 300187
Holding Trustees
Robert Jones (Chairman)
John Miller
Andrew Griffin
Tommy Tucker
Andy Williams
Emily Robinson
Jonathon Johnson
Managing Trustees
Robert Jones (Chairman appointed 27[th] March 2023)
Everly Lee (Secretary)
Jacky Jones (Treasurer)
Sara Jones
Mark Lemm
Andrea Shepherd
John Miller
Tommy Tucker
Financial Reviewer
In accordance with the government guidance regarding the financial review of charities, the accounts have been reviewed by an independent reviewer Terri Powis of 64 Booker Lane High Wycombe and were found to be accurate, appropriately managed and with adequate financial controls in place.
Approved by order of the Board of trustees on………………. and signed on its behalf by:
……………………………………………..
Robert Jones Parish Council Chairman
BALANCE SHEET AS AT 31/12/2025
APPENDI X 1
ACCUMULATED FUND 31/12/25
| REPRESTENTED BY: | |||
|---|---|---|---|
| LLOYDS CURRENT A/C | 28098.64 | ||
| LLOYDS CAPITAL | |||
| A/C | 25800.01 | ||
| 53898.6 | |||
| TOTAL | 5 | ||
| INCOME AND EXPENDITURE FOR 2025 | |||
| INCOME | |||
| Hire Income (Halls. | |||
| Field ,pitch) | 29460.50 | ||
| Property rental | 13700.00 | ||
| Donation | |||
| s | 3810.64 | ||
| Donations Capital | |||
| projects | 12200.00 | ||
| Other | 1196.76 | ||
| 60367.9 | |||
| TOTAL | 0 | ||
| EXPENDITURE | |||
| Hall Maintenance | 2034.52 | ||
| Grounds Maintenance | 3207.37 | ||
| Cleaning and supplies | 3021.67 | ||
| Utilities | 14897.80 | ||
| Compliance | 2228.00 | ||
| Capital Projects | 4598.63 | ||
| Other | 624.09 | ||
| 30612.0 | |||
| TOTAL | 8 | ||
| 30551.7 | |||
| NET SURPLUS/DEFICIT | 1 | ||
| MOVEMENT IN ACCUMULATED FUNDS 2025 | |||
| Balance as at 31/12/24 | 24142.83 | ||
| Income for 2025 | 60367.90 | ||
| Expenditure for 2025 | -30612.08 |
BALANCE AS AT 31/12/25
53898.6
ACCOUNTS PREPARED BY: IJONES