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CHARITY REGISTRATION NUMBER: 300175

Gilchrist Thomas Village Hall Unaudited Financial Statements

As at 31 December 2025

Date of last update 13th July 2026 Filename: GTVH 2025 Year End Report 13_07_26

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

INDEX
1.0 Trustees' Annual Report
1.1 Reference and administrative details
1.2 Structure, governance and management
1.3 Objectives and activities
1.4 Achievements and performance
1.5 Financial review
2.0 Independent Examiner's Report to the Trustees
2.1 Responsibilities and basis of report
2.2 Independent examiner's statement
3.0 Statement of Financial Activities
4.0 Statement of Financial Position
5.0 Notes to the Financial Statements
6.0 Detailed Statement of Financial Activities

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' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

1.0 Trustees' Annual Report

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2025.

1.1 Reference and administrative details

Registered charity name: Gilchrist Thomas Village Hall Charity registration number: 300175 Principal office : 4, Colwyn Cottages, Gilchrist Way, Littlewick Green, SL6 3RG

The Trustees: J M Hadden (Chairman - resigned April 2026) D C Gray (Chairman - commencing April 2026) A J Shire (Treasurer from April 2025) RJ Westacott T Crossley I Todd L R Shire N Pink I E Tovar Rev T Etherton VC Kendall (resigned April 2025) S Duxbury (resigned January 2026) Independent Examiner: W Green FCA 22 New Road, Twyford, Berks, RG109PT

1.2 Structure, governance and management

The Trust is managed by the Trustees who are named. The Minutes during 2025 were taken by the Caretaker with approval by the Chairman initially and final approval given during the next scheduled meeting of the Trustees. Meetings are held four times per year with the Caretaker being present for all or part of the meeting. The Agenda is agreed prior to the meeting and as a minimum contains;

Approval of the last meeting's minutes
Caretakers Report and Matters Arising from the report
Treasurer's Financial Report
Future Projects
Any Other Business
Dates of future Meetings

All financial transactions are made by the Treasurer through the NatWest mobile application. Payments over £500 are pre-authorised by two Signatories with the exception of:

the Caretaker’s rent is received by standing order
the Caretaker's Salary and pension contributions are paid by standing order
SSE Electric is paid by direct debit
SE Water is paid by direct debit

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

1.3 Objectives and activities

The Gilchrist Thomas Village Hall Trust was set up with the sole aim of providing a Village Hall for the inhabitants of Littlewick Green in Berkshire and for the surrounding area. Thus, this strategy reflects that mission in that all investment is to be directed towards the maintenance and enhancement of that facility.

The Hall shall continue to be fully insured against fire, theft, malicious damage and tempest. However as the Hall is now about one hundred years old, major work could suddenly be required, because of this the Trust aims to retain enough money to effect at least one major repair. The worst case envisaged in this context is a major roof repair such as those required around the year 2000, which cost £25,000. Thus, it is the policy of the Trust to hold such a sum in reserve against this kind of eventuality.

The Gilchrist House, which is owned by the Trust, provides a major part of the income of the Hall. It shall be policy to maintain it in good order, both to continue to make it suitable for letting and if appropriate as a home for the caretaker.

Reserves should be built up such that the redecoration of the Hall can be undertaken at least every ten years.

The policy of the Trust is to hold reserves both as shares and as cash in deposit interest bearing charity accounts on short notice in roughly equal measure. This diversity provides a degree of insurance against inflation and a failure of banking institutions.

In order to protect the Trust against fraud all payments over £500 must be pre-approved by two nominated Trustees.

No payments may be made by a Trustee to themselves.

All expenditure to be undertaken (with the exception of fuel purchases) over £200 must be authorised by a majority of the Trustees.

All work over £1000 must be put out to competitive tender.

This strategy shall be reviewed at the first Trustee meeting each calendar year.

1.4 Achievements and performance

During the year various upgrades for the hall were undertaken including:

Balcony survey and maintenance of balcony supports
EICR electrical report and new electrical consumer unit
New kitchen worktop
Servicing of boiler and fire alarms
Implemented appropriate CCB recommendations (Connecting Communities in Berkshire is an independent charity helping local communities to be strong, resilient and sustainable)
Risk assessment and Fire Risk assessments completed

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

1.5 Financial review

Total income for the year was very similar to the previous year. This comprised rent from the caretaker's cottage, alongside income from renting out the hall for local functions and local sporting and community groups such as the Littlewick Green Cricket Club and Pinkneys Green Scouts groups. It also included interest income, and kind donations from local villagers. New groups will be using the Hall including Pilates and Wreath Making.

Fortunately we received payment resulting from the filming of an episode of Midsommer Murders and as a result the film company agreed to redecorate the Hall free of charge.

Normal expenditure continued, including payroll costs, insurance, heating costs, and hall maintenance.

Given the extent of the expenditure in 2025, a small surplus was made in the year when taking account of the 2024 accruals (i.e.previous year end audits) and for the prepayment 2026 insurance premiums. Given the strong financial reserves, the Trust still finished the year with cash and shares worth £67,881. The Trustees consider this an acceptable level of reserves to cope with any medium term future demand.

The Trustees have decided that the financial position of the hall is sufficiently robust to allow for some necessary investment in 2026 including painting the balcony, replacing the balcony supports, and resurfacing the hall floor. Lottery funding has been sought to enable substantial refurbishment of the balcony and Hall floor.

Payments by online banking has been organised to keep us in line with current trends in banking.

The Trustees' annual report was approved on ……………. ……………..

and signed on behalf of the board of Trustees by:

David Gray Chairman of the Trust

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

2.0 Independent Examiner's Report to the Trustees

I report to the trustees on my examination of the financial statements of Gilchrist Thomas Village Hall ('the charity') for the year ended 31 December 2025.

2.1 Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

2.2 Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

W Green FCA Independent Examiner

22 New Road Twyford Berks RG10 9PT

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

3.0 Statement of Financial Activities


		2025		2024
	Note	Unrestricted Funds £	Total Funds £	Total Funds £
Income and endowments Donations and legacies Charitable activities Interest on Investments (CBF Invest acc.) Interest on savings (CBF+Virgin deposit accs) Total income	4 5 6	2,072 27,892 778 558 31,300	2,072 27,982 778 558 31,300	949 25,206 1,635 27,790
Expenditure Expenditure on charitable activities		(25,462)	(25,462)	(34,166)

Net Income (Expenditure)		5,838	5,838	(6,376)
Net gains (losses) on Investments CBF investment account	7	(1,120)	(1,120)	627
Net Movement in Funds		4,718	4,718	(5,749)

Reconciliation of Funds
Total funds brought forward (from 2024 column)		63,163	63,163	68,850
Prior year adjustment	15			62
Net movement in funds		4,718	4,718	(5,749)
Total funds carried forward		67,881	67,881	63,163

The statement of financial activities includes all gains and losses recognised in the year.
● All income and expenditure derive from continuing activities.

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

4.0 Statement of Financial Position


BALANCE SHEET	Notes	2025		2024
Fixed assets Investments (CBF Investment)	11		26,897		28,017
Current assets Debtors & prepayments Cash at bank & in hand (2024 restated)	12 15	1,228 39,756		--- 39,466
Creditors Amounts falling due within one year	13	---		4,320
Net current assets			40,984		35,146
Total assets less current liabilities			67,881		63,163
Net assets			67,881		63,163
Funds ofthecharity Unrestricted funds			67,881		63,163
Total charity funds (2024 restated)	14		67,881		63,163

These financial statements were approved by the board of trustees and authorised for issue

on…………………….……and are signed on behalf of the board by:

David Gray Chairman

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

The notes on subsequent pages form part of these financial statements.

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

5.0 Notes to the Financial Statements

Note 1 General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is 4, Colwyn Cottages, Gilchrist Way, Littlewick Green, SL6 3RG.

Note 2 Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

Note 3 Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for a particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

Incoming resources

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
Income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Investments

Unlisted equity investments are initially recorded at cost, and subsequently measured at fair value. If fair value cannot be reliably measured, assets are measured at cost less impairment.

Listed investments are measured at fair value with changes in fair value being recognised in income or expenditure.

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

Note 4 Donations and legacies (unrestricted)


	2025	2024
Donations Unrestricted funds Restricted funds	2,072 ---	949 ---

Note 5 Charitable activities (unrestricted)


	2025	2024
Hall Hire House rent Total	9,544 18,348 27,892	7,686 17,520 25,206

Note 6 Investment Income (unrestricted)


	2025	2026
Income from cash investments CBF investment income Total	558 778 1,336	875 760 1,635

Note 7 Net gains on Investment (unrestricted)


	2025	2026
Gains (losses) on listed investments (CBF investment acc.)	(1,120)	627

Note 8 Independent examination fees


	2025	2024
Fees payable to the independent examiner for Independent examination of the financial statements	0	600

Note 9 Staff costs

Note 9 Staff costs

	2025	2024
Wages and salaries	14,438	12,704

The average head count of employees during 2025 was 1 (2024: 1). No employee received employee benefits of more than £60,000 during 2025 (2024: Nil).

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

Note 10 Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

Note 11 Investments

Note 11 Investments

	CBF Investment Fund
Cost or valuation At 1st January 2025 Additions Fair value movements At 31st December 2025		28,017 ----- (1,120) 26,897
Impairment At 1st January 2025 At 31st December 2025		---------- ----------
Carrying amount At 31st December 2024 At 31st December 2025		28,017 26,897

All investments shown above are held at valuation.

Note 12 Debtors

Note 12 Debtors

	2025	2024
Prepayments and accrued income Hall Insurance for 2026	1,228	---

Note 13 Creditors: amounts falling due within one year


	2025	2024
Accruals and deferred income	---	4,320

Note 14 Analysis of charitable funds (Unrestricted funds)

Note 14 Analysi	s of charitabl	e funds(Unre	stricted funds)

At 1st Jan 2025 (restated)	Income	Expenditure	Gains(losses)	Prior Year Adjustments	At 31 Dec 2025
63,163	31,300	(25,462)	(1,120)	---	67,881

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025


At 1st Jan 2024	Income	Expenditure	Gains(losses)	Prior Year Adjustments	At 31 Dec 2024 (restated)
68,850	27,790	(34,166)	627	62	63,163


	2025		2024 Restated
CBF Deposit		6,000		6,000
Virgin Deposit		22,904		22,904
NatWest current account		10,852		10,500
Prior year adjustment*		---		62
TOTAL		39,756		39,466

Note 15 Cash at Bank and In Hand

* Prior Year Adjustment:

The Trust bank position was understated by £62 at 31/12/2024. This adjustment increases Cash at Bank and general funds held by £62.00 at 31/12/2024

The following pages do not form part of the financial statements.

' Gilchrist Thomas Village Hall - Trustees Annual Report Year Ended 31 December 2025

6.0 Detailed Statement of Financial Activities


	2025			2024
Income and endowments Donations		2,072			949
Charitable activities Hall hire House rent Total		9,544 18,348 27,892			7,686 17,520 25,206

Investment income Income from cash investments (CBF+Virgin Deposit) CBF Investment income Total			558 778 1,336			875 760 1,635
Total Income		31,300			27,790
Expenditure on charitable activities Wages and salaries Rates and water Light and heat Repairs and maintenance Insurance Other establishment (fees) Telephone Other office costs Independent examiners fee Major works Total	(14,438) (753) (2,822) (3,976) (1,137) (369) (692) (1,275) --- --- (25,462)			(12,704) (539) (3,433) (12,715) (1,109) (1,797) (1,119) (150) (600) --- (34,166)
Net Income (expenditure)	5,838			(6,376)
Net gains on investments Gains (losses) on listed investments (CBF Invest acc)	(1,120)			627
Net Income (expenditure) and Net Movement in Funds	4,718			(5,749)

* end of document***

2025-12-31-accounts

Gilchrist Thomas Village Hall Unaudited Financial Statements

As at 31 December 2025

1.0 Trustees' Annual Report

1.1 Reference and administrative details

1.2 Structure, governance and management

1.3 Objectives and activities

1.4 Achievements and performance

1.5 Financial review

2.0 Independent Examiner's Report to the Trustees

2.1 Responsibilities and basis of report

2.2 Independent examiner's statement

3.0 Statement of Financial Activities

4.0 Statement of Financial Position

David Gray Chairman

5.0 Notes to the Financial Statements

Note 1 General information

Note 2 Statement of compliance

Note 3 Accounting policies

Basis of preparation

Going concern

Fund accounting

Incoming resources

Resources expended

Investments

Note 4 Donations and legacies (unrestricted)

Note 6 Investment Income (unrestricted)

Note 7 Net gains on Investment (unrestricted)

Note 8 Independent examination fees

Note 9 Staff costs

Note 10 Trustee remuneration and expenses

Note 11 Investments

Note 12 Debtors

Note 13 Creditors: amounts falling due within one year

Note 14 Analysis of charitable funds (Unrestricted funds)

Note 15 Cash at Bank and In Hand

6.0 Detailed Statement of Financial Activities