## **Chairman’s Report Financial Year 2022-23**
The past year has seen the hall continue to be a busy hub for the community with bookings maintained at the same level as last year. Our annual ROSPA inspection again came back with a largely clean bill of health for the play and field areas. This year we needed to refurbish the swings as the chain connectors had become badly worn.
Regular maintenance has ensured that the hall grounds have remained beautiful throughout the year. Many thanks to Devon, who lives in Grazeley, for the fantastic job he has done since taking over the maintenance of our lawn areas.
We have been able to undertake a good amount of maintenance and renovation work again this year – thanks to our Lettings Secretary, Karen, and our outgoing Treasurer, Tracy, for organising this work.
Outside the hall we have completed new tarmac and drains around the kitchen entrance to the hall, repaired manhole covers, we have planted new trees (many thanks to Colin, our Safeguarding Officer, for his generous donation in memory of his wife Sue) and we have repaired the bench with eco plastic timbers.
Inside the hall we have upgraded kitchen equipment – new microwave, kettle, fridge, mugs and glasses, and deep-cleaned the cooker extractor hood. The committee room chairs were steam cleaned, new fire exit and trip hazard signs have been installed, and we have undertaken further decorating refurbishment.
Special thanks go again this year to our Letting Secretary, Karen, for her continued management of our lettings and day-to-day hall operations – we would really struggle without her support. Many thanks also go to her husband Kevin who has kindly dealt with much of the maintenance that is required to keep the hall functioning smoothly and with the annual challenge of installing our Christmas tree and lights.
Thanks also go to our cleaner, Tracey Owen, who has again worked hard this year keeping the hall spotless for our hirers.
Finally, my thanks go to the whole management committee team without whose commitment, time and support it would be impossible to keep the hall running for the benefit of the local community.
Paul Earwaker
22, November 2023
## **Treasurer’s Report Financial Year 2022-23**
This has been another strong year for Hall Lettings, with incomes maintained at the same level as the previous financial year. However, this has been balanced against increased utility bills and maintenance costs, and lower levels of refurbishment work to ensure the hall remained in top condition for our hirers.
Despite improvements made last year we continue to have some hirers failing to use the correct payment reference for their deposit payments – we will continue to address this to make our accounting reconciliation easier.
**Balances @ 22[nd] November 2023** Community account £5,092.67 Business Premium account £15,030.12 Petty Cash £0.00 **Total £20,122.79**
Letting income was £30,499.50 (£30,516.25 last year).
Donations of £360 were received.
**Overall income therefore was £30,928.78** (£30,519 last year) which means we will again need to use an independent examiner for the accounts that will be submitted to the Charity Commission next year.
## **Our overall expenditure was £36,854.00** (£33,139.20 last year)
This year we invested £9,988.50 into refurbishment (£17,648.14 last year). General maintenance costs were £ 4,954.99 (£2,687.61 last year)
To celebrate the late Queen’s coronation we held a village event at a cost of £1,589.45. This was well attended and enjoyed by everyone.
Electricity costs increased significantly to £7,859.71 (up from £2,544 last year). Our monthly costs peaked at £1,132.57 during Q1/2023 but reduced to £669 per month by the end of the financial year. If rates remain the same then this will mean a circa £8K bill next year which means we may need to consider hire charge increases or reduce refurbishment work.
**Overall our annual non-discretionary expenditure was £24,951.50** (£14,946.04 last year, an increase of around £10K). Again this points to the need to review hire charges if we are to maintain sufficient buffer in the accounts.
## **GRAZELEY VILLAGE HALL INCOME STATEMENT 01/09/22 - 31/08/23**
|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|
|---|---|---|---|---|
||**2021/2022**||**2022/2023**||
||||£7,859.71
£361.29
£992.02
£0.00
£1,914.00
£0.00
£989.83
£4,954.99
£896.55
£5,338.50
£3,142.50
£9,988.50
£331.80
£84.31|
|
||£2,544.00||||
||£291.72||||
||£770.73||||
||£0.00||||
||£241.26||||
||£0.00||||
||£996.50||||
||£2,687.61||||
||£303.76||||
||£4,200.00||||
||£2,940.00||||
||£17,648.14||||
||£418.40||||
||£97.08||||
||||||
||**£33,139.20**||**£36,854.00**
|
£30,499.50
£0.00
£0.00
£69.28
£360.00|
||||||
||||||
||||||
|||£30,516.25|||
|||£0.00|||
|||£0.00|||
|||£3.59|||
|||£0.00|||
||||||
|||**£30,519.84**|
(£5,925.22)|**£30,928.78**|
||||||
||(£2,619.36)||||
||||||
||£30,519.84|
£30,519.84|
£30,928.78|
£30,928.78|
**Cash in Accounts at 31/08/2023**
**£21,487.31**
**Paul Earwaker (Chairman) 22[nd] November 2023.**
Letting Income Analysis
Invoiced Arr)Unt Per Month (0110912022 - 3110812023)
DecerrtJer- 2319- 7 43%
JaThJary- 2527. 8 10%
Ntr4ember. 2749_ 8 81%
FetwuJy. 2964. 9.50%
Octobet. 2683. 8 YJ%
March. 2505_ 8 02%
SeplembBr_ 2156- 6.91%
' . 2709. 8.68%
ALfjUSt. 2612. 8.37%
W. 3381 . 10.83%
J- 2065. 6.6YA
kne-2546-816%
January
September
February
Maich
Aprl - May
October - November -
June
Juty
August
Occupancy per Day of the Week (in Minutes) {0110912022 _ 3110812023)
SuThYay- 18180- 19 44%
lknJay- 14160. 15 14%
Tuesday- 16740. 17 90%
Salurday- 1K230- 17 36%
We¢jId1y. 8550- 9 14%
FT¥Jay- lO8- 11 65%
Thursday- 87f4)- 9.37%
Mcfflday
Tuesday - Wednesday - Thursday
Fnday
Satur(Jay
Sunday
## **Treasurer’s Report Financial Year 2022-23**
This has been another strong year for Hall Lettings, with incomes maintained at the same level as the previous financial year. However, this has been balanced against increased utility bills and maintenance costs, and lower levels of refurbishment work to ensure the hall remained in top condition for our hirers.
Despite improvements made last year we continue to have some hirers failing to use the correct payment reference for their deposit payments – we will continue to address this to make our accounting reconciliation easier.
**Balances @ 22[nd] November 2023** Community account £5,092.67 Business Premium account £15,030.12 Petty Cash £0.00 **Total £20,122.79**
Letting income was £30,499.50 (£30,516.25 last year).
Donations of £360 were received.
**Overall income therefore was £30,928.78** (£30,519 last year) which means we will again need to use an independent examiner for the accounts that will be submitted to the Charity Commission next year.
## **Our overall expenditure was £36,854.00** (£33,139.20 last year)
This year we invested £9,988.50 into refurbishment (£17,648.14 last year). General maintenance costs were £ 4,954.99 (£2,687.61 last year)
To celebrate the late Queen’s coronation we held a village event at a cost of £1,589.45. This was well attended and enjoyed by everyone.
Electricity costs increased significantly to £7,859.71 (up from £2,544 last year). Our monthly costs peaked at £1,132.57 during Q1/2023 but reduced to £669 per month by the end of the financial year. If rates remain the same then this will mean a circa £8K bill next year which means we may need to consider hire charge increases or reduce refurbishment work.
**Overall our annual non-discretionary expenditure was £24,951.50** (£14,946.04 last year, an increase of around £10K). Again this points to the need to review hire charges if we are to maintain sufficient buffer in the accounts.
## **GRAZELEY VILLAGE HALL INCOME STATEMENT 01/09/22 - 31/08/23**
|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|**GRAZELEY VILLAGE HALL**
**INCOME STATEMENT 01/09/22 - 31/08/23**
**EXPENDITURE***
**2021/2022**
**2022/2023**
Electricity
£2,544.00
£7,859.71
Water Rates
£291.72
£361.29
Waste Collection
£770.73
£992.02
Gas
£0.00
£0.00
Functions
£241.26
£1,914.00
Field Rent (Boot Sales)
£0.00
£0.00
Insurance
£996.50
£989.83
Maintenance
£2,687.61
£4,954.99
Miscellaneous & Consumables
£303.76
£896.55
Cleaner
£4,200.00
£5,338.50
Letting Secretary Expenses
£2,940.00
£3,142.50
Refurbishment & Improvements
£17,648.14
£9,988.50
Membership Fees
£418.40
£331.80
Business Rates
£97.08
£84.31
Total Expenditure
**£33,139.20**
**£36,854.00**
**INCOME***
Lets
£30,516.25
£30,499.50
Car Boot Sales
£0.00
£0.00
Functions
£0.00
£0.00
Bank Interest
£3.59
£69.28
Donations Grants & Contributions
£0.00
£360.00
Total Income
**£30,519.84**
**£30,928.78**
Net Surplus/Deficit at end of year
(£2,619.36)
(£5,925.22)
Balance Totals
£30,519.84
£30,519.84
£30,928.78
£30,928.78|
|---|---|---|---|---|
||**2021/2022**||**2022/2023**||
||||£7,859.71
£361.29
£992.02
£0.00
£1,914.00
£0.00
£989.83
£4,954.99
£896.55
£5,338.50
£3,142.50
£9,988.50
£331.80
£84.31|
|
||£2,544.00||||
||£291.72||||
||£770.73||||
||£0.00||||
||£241.26||||
||£0.00||||
||£996.50||||
||£2,687.61||||
||£303.76||||
||£4,200.00||||
||£2,940.00||||
||£17,648.14||||
||£418.40||||
||£97.08||||
||||||
||**£33,139.20**||**£36,854.00**
|
£30,499.50
£0.00
£0.00
£69.28
£360.00|
||||||
||||||
||||||
|||£30,516.25|||
|||£0.00|||
|||£0.00|||
|||£3.59|||
|||£0.00|||
||||||
|||**£30,519.84**|
(£5,925.22)|**£30,928.78**|
||||||
||(£2,619.36)||||
||||||
||£30,519.84|
£30,519.84|
£30,928.78|
£30,928.78|
## **Cash in Accounts at 31/08/2023**
## **Paul Earwaker (Chairman) 22[nd] November 2023.**
**£21,487.31**
Letting Income Analysis
Invoiced Amount Per Month (0110912022 - 3110812023)
Decery4Jer- 2319- 7 43%
Ja¢¥Jary- 2527. 8 10%
Ntrlember. 2749_ 8 81%
FetwuJy. 2964. 9.50%
Oclobet. 2683. 8.59%
Mari*. 2505_ 8 02%
SeplernbBr- 2156- 6 91%
Awd.27rA.8.68%
Al$t. 2612. 8.37%
IAay- 3381 . 10.83%
J- 2065. 6.62%
kne-2546-816%
January
February
March
Aprd - May
September - October - November - December
June
Ju
August
Occupancy per Day of the Week (in Minutes} (0110912022 _ 3110812023)
hJTrJay_ 14160_ IS 14%
SuThJay- 18180. 19.44
Tue5day- 16740- 17.9)%
Salurday- 16230. 17.36%
Wednesday. 85SO_ 9 14%
Fnday. 10890. 11 65%
Thur511ay- 87f7- 9 37%
M[daY
Tuesday - Wednesday - ThuTsday - Fii¢Jay
Saturday - Sunday
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report Report to the trustees** Charity Name Grazeley Village Memorial Hall **On accounts for the year** 31 August 2023 **Charity no** 300154 **ended (if any) Set out on pages** 1 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination of the annual accounts, based on the information provided to me.
**Date:** 02/07/2024 **Signed: Name:** Ben Kemp **Relevant professional** ICAEW ACA qualified **qualification(s) or body (if any): Address:** 3 Canford Road London SW11 6PA
**Oct 2018**
1
**IER**