Charity Registraton No. 300142 ## THE PINDER HALL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 ## **THE PINDER HALL** ## **LEGAL AND ADMINISTRATIVE INFORMATION** |Trustees|Mr N M Stockdale| |---|---| ||Mrs B G Clark| |Charity number|300142| |Principal address|Pinder Hall| ||Lower Road| ||Cookham Rise| ||Berkshire| ||SL6 9EH| |Independent examiner|Tim Sharples| ||Sulby Cotage| ||Lower Road| ||Cookham| ||SL6 9HW| ## **THE PINDER HALL** ## **CONTENTS** ||Page| |---|---| |Trustees' report|1| |Independent examiner's report|2| |Statement of fnancial actvites|3| |Balance sheet|4| |Notes to the fnancial statements|5 - 9| ## **THE PINDER HALL** ## **TRUSTEES' REPORT** ## _**FOR THE YEAR ENDED 31 AUGUST 2023**_ The Trustees present their report and financial statements for the year ended 31 August 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's deed of trust, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”. ## Objectves and actvites The Charity's objects are to maintain the Pinder Hall for the communal benefit of the inhabitants of Cookham and its surrounds. The main activity of the Charity is the letting of the hall for leisure and commercial use and there has been no change in these during the year. In setting its objectives and planning its activities, the Charity has given careful consideration to the Charity Commission’s guidance on public benefit. ## Achievements and performance The Charity has continued to maintain the premises to a good condition which allows the users of the Hall to carry out many different activities. However, a structural survey carried out during the year has disclosed that the hall roof will need to be replaced. The management committee is working on plans to raise the funds to carry out the roof replacement. During the year Bank House became vacant when the previous caretaker resigned. The management committee is looking into how to make the best use of the property for the benefit of the charity. ## Financial review It is the policy of the Pinder Hall to try and maintain unrestricted funds. which are the reserves held by the charity at a level sufficient to meet the annual running costs of the Hall and to build up a reserve of funds designated for the refurbishment of the Hall and Bank House. The unrestricted funds as at 31 August 2023 were £30,298. Whilst this level of reserves may prove sufficient, the Trustees will continue to review this policy annually to ensure that there are sufficient reserves to provide financial flexibility over the coming years. The Charity has assessed the major risks to which the Charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. ## Structure, governance and management The Charity is controlled by its governing document, a deed of trust dated 12 December 1960, and constitutes an unincorporated charity. ## The Trustees who served during the year and up to the date of signature of the financial statements were: Mr N M Stockdale Mrs B G Clark The terms of the deed of trust require that the Vicar of Holy Trinity Church Cookham is also a Trustee. However, the Vicar recently left his post and the position of Vicar Trustee is vacant until a new Vicar is appointed. - 1 - ## **THE PINDER HALL** ## **TRUSTEES' REPORT** ## _**FOR THE YEAR ENDED 31 AUGUST 2023**_ ## Organisaton The day-to-day management of the Charity is delegated by the Trustees to a management committee which aims to provide excellent hall facilities at an affordable cost to local organisations and to non-local users. ## Inducton and training of Trustees Induction of Trustees is carried out by serving Trustees as necessary. As Trustees are recruited on the basis of skills, very little training is required. The Trustees must include the serving vicar and the two churchwardens at Holy Trinity Church, Cookham. The trustees' report was approved by the Board of Trustees. Mr N M Stockdale Mrs B G Clark Dated: 15 October 2023 - 1 - ## **THE PINDER HALL** ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF THE PINDER HALL** I report to the trustees on my examination of the financial statements of The Pinder Hall (the charity) for the year ended 31 August 2023. ## Responsibilites and basis of report As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; or - 2 the financial statements do not accord with those records; or - 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. ## Tim Sharples Sulby Cottage Lower Road Cookham SL6 9HW Dated: 15 October 2023 - 2 - ## **THE PINDER HALL** ## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** ## _**FOR THE YEAR ENDED 31 AUGUST 2023**_ |Unrestricted
funds
2023
Notes
£
Income and endowments from:
Donatons and legacies
3
1,000
Other trading actvites
4
31,726
Investments
5
266
Total income
32,992
Expenditure on:
Charitable actvites
6
34,090
Net (defcit)/income for the year/
Net movement in funds
(1,098)
Fund balances at 1 September 2022
31,396
Fund balances at 31 August 2023
30,298|Total
2022
£
-
30,928
17| |---|---| ||30,945| ||33,856| ||(2,911)
34,307| ||31,396| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. - 3 - ## **THE PINDER HALL** ## **BALANCE SHEET** ## _**AS AT 31 AUGUST 2023**_ |Notes
Current assets
Debtors
9
Cash at bank and in hand
Creditors: amounts falling due within one
year
10
Total assets less current liabilites
Income funds
Unrestricted funds|2023
£
1,255
30,306
31,561
(1,263)|£
30,298
30,298
30,298|2022
£
1,196
35,540
36,736
(5,340)|£
31,396| |---|---|---|---|---| |||||31,396| |||||31,396| The financial statements were approved by the Trustees on: 15 October 2023 Mr N M Stockdale Mrs B G Clark Trustee Trustee - 4 - ## **THE PINDER HALL** ## **NOTES TO THE FINANCIAL STATEMENTS** ## _**FOR THE YEAR ENDED 31 AUGUST 2023**_ ## 1 Accountng policies Charity informaton The Pinder Hall is an unincorporated charity in England. The principal address is Pinder Hall, Lower Road, Cookham Rise, Berkshire, SL6 9EH. The nature of the charity’s operations and principal activities are the letting of the hall for leisure and commercial use. ## 1.1 Accountng conventon The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019”. The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. ## 1.2 Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. In making this assessment, the trustees have considered the impact of the Covid-19 pandemic on both the charity and the environment in which it operates. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. ## 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. ## 1.4 Incoming resources Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. - 5 - ## **THE PINDER HALL** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** ## _**FOR THE YEAR ENDED 31 AUGUST 2023**_ ## 1 Accountng policies ## 1.5 Tangible fxed assets - Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: Fixtures and fittings Straight line over 10 years Kitchen equipment 33% on cost The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset and is recognised in net income/(expenditure) for the year. The freehold properties known as the Pinder Hall and Bank House are owned by the Charity. The properties were gifted to the charity and are therefore not shown at any cost. ## 1.6 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. ## 1.7 Financial instruments The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. ## Basic f i nancial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. ## Basic f i nancial liabilit i es Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. - 6 - ## **THE PINDER HALL** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** ## _**FOR THE YEAR ENDED 31 AUGUST 2023**_ - 2 Critcal accountng estmates and judgements In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. ## 3 Donatons and legacies |Unrestricted
funds
2023
£
Donatons and gifs
1,000
4
Other trading actvites
Unrestricted
funds
2023
£
Letng of Hall and Rent Received
31,726
5
Investments
Unrestricted
funds
2023
£
Interest receivable
266|Total
2022
£
-| |---|---| ||Total
2022
£
30,928| ||Total
2022
£
17| - 7 - 3 ## **THE PINDER HALL** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** ## _**FOR THE YEAR ENDED 31 AUGUST 2022**_ ## 6 Charitable actvites ||Letng of Hall|Letng of Hall| |---|---|---| ||2023|2022| ||£|£| |Staf costs|9,903|4,440| |Rates, Water and insurance|4,149|2,400| |Light and heat|5,598|6,930| |Sundries|514|208| |Repairs and maintenance|8,272|18,658| |Car park|(428)|160| |Licences|598|447| |Professional Fees|4347|-| |Payroll Fees|529|312| |Broadband|548|207| |Bank charges|60|94| ||34,090|33,856| ## 7 Trustees None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. - 8 - ## **THE PINDER HALL** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** ## _**FOR THE YEAR ENDED 31 AUGUST 2023**_ ## 8 Employees ## Number of employees The average monthly number of employees during the year was: ||Number of employees
The average monthly number of employees during the year was:||| |---|---|---|---| |||2023|2022| |||Number|Number| ||Caretaker|1|1| ||Employment costs|2023|2022| |||£|£| ||Wages and salaries|9,903|4,440| ||There were no employees whose total employee benefts exceeded £60,000 or more.||| |9|Debtors||| |||2023|2022| ||Amounts falling due within one year:|£|£| ||Prepayments and accrued income|1,255|1,196| |10|Creditors: amounts falling due within one year||| |||2023|2022| |||£|£| ||Other taxaton and social security|-|-| ||Accruals and deferred income|1,263|5,340| |||1,263|5,340| ## 11 Related party transactons There were no disclosable related party transactions during the year (2022 - none). - 9 -