## **ACLAND MEMORIAL HALL** ## Registered Charity Number: 300137 Report and Accounts for the year 1 April 2025 to 31[st] March 2026 Acland Memorial Hall Hermitage Road Cold Ash Thatcham Berkshire RG18 9JH ## **Independent examiners report to the trustees of the Acland Memorial Hall** I report on the accounts of the Trust for the period of 12 months, to the end of March 2026. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the 2011 Act; - To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - To state whether particular matters have come to my attention. ## **Basis of independent examiners report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiners statement** In connection with my examination, not matter has come to my attention: 1. Which gives me reasonable cause to believe that in any material respect the requirements: - a. To keep accounting records in accordance with section 130 of the 2011 Act; and - b. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or - 2. To which, in my opinion, attention should be drawn in order to enabl4e proper understanding of the accounts to be reached. Geraldine Pass AAT 26-06-2026 ## **ACLAND MEMORIAL HALL** ## **Registered Charity Number: 300137** ## **Accounts for the Period 1st April 2025 to 31[st] March 2026** Treasurer’s Report I have prepared the accounts from the accounting records and from information and explanations supplied to me. The records are available for inspection. 28[th] May 2026 Signed: Julia Winfield ## **Acland Memorial Hall Registered Charity Number: 300137** ## **Income and Expenditure Account 1st April 2025 to 31st March 2026** ||**Total**| |---|---| |Income
Bank Interest Earned
Fund Raising Events
Gifts and Donations Income
Grants
Hire Fees
Miscellaneous Income
Unapplied Cash Payment Income
**Total for Income**|**Apr 1 2025- Mar 31 2026**
**Apr 1 2024- Mar 31 2025 (PP)**| ||2,165.21
1,030.21
220.61
11,981.51
160.00
500.00
50,718.00
29,577.03
29,348.33
90.00
0.00
110.00| ||**£32,712.85**
**£93,188.05**| |**Total**
Expenditures
Bookkeeping Fees
Caretaker and Bookings Costs
Cleaner Costs
Community Entertainment
Consumable Items
Heat and Light
Insurance Expense
Memberships and Subscriptions
Office Expense
Professional Fees
Rent and Rates
Repairs/Renewals & Maintenance
Telephone & Broadband
TV Licence
Waste Collection
Water
Website Costs
**Total for Expenditures**
**Net Operating Income**
**Net Income/(Expenditure)**|**£32,712.85**
**£93,188.05**
2,310.00
2,160.00
6,391.64
6,475.79
1,833.99
2,340.00
90.00
574.61
345.44
2,161.53
2,762.11
1,190.87
1,165.25
1,323.78
1,190.49
10.00
150.00
297.27
100.41
49,075.59
43,934.82
402.00
418.00
174.50
169.50
728.70
739.85
731.18
559.12
105.40
98.14| ||**£67,391.06**
**£62,618.92**| ||**-£34,678.21**
**£30,569.13**| ||**-£34,678.21**
**£30,569.13**| ## **Acland Memorial Hall Balance Sheet** ## **As of 31 Mar, 2026** ||**Total**| |---|---| |Fixed Asset
**Total for Fixed Asset**
Cash at bank and in hand
Lloyds Bank
NBS 2469536001 Treasurer Plus
Petty Cash
**Total for Cash at bank and in hand**
Debtors
Debtors - Hall Hire
**Total for Debtors**
Current Assets
Undeposited Funds
**Total for Current Assets**
**NET CURRENT ASSETS**
Creditors: amounts falling due within one year
Trade Creditors
Accounts Payable
**Total for Trade Creditors**
Current Liabilities
Deposits
VAT Liability
**Total for Current Liabilities**
**Total for Creditors: amounts falling due within one year**
**NET CURRENT ASSETS (LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**TOTAL NET ASSETS (LIABILITIES)**
Charity Funds
Funds
Share Capital Account
Unrestricted Net Assets
Surplus/(Deficit)
Called up share capital
**Total for Charity Funds**|**As of 31 Mar, 2026**
**As of 31 Mar, 2025 (PP)**| ||| ||**0.00**
**0.00**
13,058.44
24,316.37
54,417.22
77,252.01
0.00
0.00| ||**£67,475.66**
**£101,568.38**
£0.00
£0.00| ||**£0.00**
**£0.00**
£0.00
£0.00| ||**£0.00**
**£0.00**| ||**£67,475.66**
**£101,568.38**
£0.00
£0.00| ||**£0.00**
**£0.00**
3,346.36
2,760.87
£0.00
£0.00| ||**£3,346.36**
**£2,760.87**| ||**£3,346.36**
**£2,760.87**| ||**£64,129.30**
**£98,807.51**| ||**£64,129.30**
**£98,807.51**| ||**£64,129.30**
**£98,807.51**
5,826.60
5,826.60
25,359.49
25,359.49
67,621.42
37,052.29
-34,678.21
30,569.13
£0.00
£0.00| ||**£64,129.30**
**£98,807.51**| **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 01 04 2025 To 31 03 2026** ## Section A Reference and administration details > **Charity name The Acland Memorial Hall** > **Other names charity is known by none** > **Registered charity number (if any) 300137** **Charity's principal address** > **[Hermitage Road] Cold Ash, Thatcham Berkshire RG18 9JH** **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Richard Hanks Chair
2 David Silsby Vice Chair
3 Judy Connolly Secretary
Honorary Treasurer
4 Rachel Quartley and Representative
Trustee
Representative
5 Maureen Avens 1/4/25-15/12/25
Trustee
Representative
6 June Heaton
Trustee
Representative
7 Jarrod Price
Trustee
Representative
8 Paul Roberts
Trustee
Non-representative
9 Michelle Harrison
Trustee
Non-representative
10 Jackie Roberts
Trustee
Representative of
11 David Silsby Custodian Trustee
(Parish Council)
**----- End of picture text -----**
March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Deed of Trust (eg. trust deed, constitution) How the charity is constituted Trust comprising a management committee of volunteers (eg. trust, association, company) Trustee selection methods All Trustees retire from office at the end of the AGM but then may be re(eg. appointed by, elected by) elected. Co-opted members can be appointed at any regular meeting. ## **Additional governance issues (Optional information)** You **may choose** to include The Committee comprises voluntary Trustees representing hire groups additional information, where and non-representative Trustees. Officers include Chair, Vice Chair, relevant, about: Honorary Treasurer and Secretary. Our Custodian Trustee is Cold Ash Parish Council. - policies and procedures adopted for the induction and training of trustees; **New Trustees are provided with the following documents:** Our ‘Deed of Assurance’ - the charity’s organisational Document ‘Trustees/Committee Members Responsibilities’ structure and any wider Document ‘CC3 - The Essential Trustee’ network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 ‘The provision of a village hall for the benefit of inhabitants of Cold Ash **Summary of the objects of** and the neighbourhood without distinction of sex or of political, religious **the charity set out in its** or other opinions and in particular for use of meetings, lectures and **governing document** classes and other forms of recreation and leisure time with the objective of improving the conditions of life for the said inhabitants.’ During this period the Acland Hall has continued to provide a venue for social and community activities - regular village groups (both charitable and profit-making) and occasional hires for parties and fundraising events. The Trustees are aware of and have regard to the guidance issued by the Charity Commission on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** None You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The Acland Hall has continued to provide a welcoming venue for many kinds of public groups and private gatherings. These include: - Cold Ash Pre-school - Cold Ash Parish Council - Cold Ash Gardening Club - Cold Ash Women’s Institute - Ashmore Green Women’s Institute - Phoenix Flower Arrangers - Cold Ash Football Club - Newbury and District Amateur Radio Society - St Mark’s School Drama Club - Exercise classes including Tai Chi, circuit training, dancing, yoga, jump and Pilates classes. Our resident Pre-school provided around one third of our hire income. Non-regular community gatherings (mostly children’s parties) accounted for a quarter of our hire income. Regular profit-making groups (such as exercise classes) provided a further quarter of our income. The remainder of our hire income was provided by regular non-profit making local social groups (e.g. The WI). Non-regular hires were mainly comprised of children’s birthday parties, but we have also hosted film nights, quiz nights, wine tasting, theatre performances, rug and outdoor furniture sales and charitable fundraisers. The hall is also used as a Polling Station. Our financial year to 31[st] March 2026 was a successful one with our hire income at £29,577 – up very slightly on the previous year. Our total income including grants and fundraising was down 67% compared with the previous year in which we received considerable amounts for the cloakroom renovation project. We spent £10,536 on cleaning, bookkeeping and Hall Management, 4% less than last year. A further £7,780 was spent on utilities and other running costs (power, heat, rates etc.): up 5% on the previous year. We spent £49,076 on maintenance, renewals and repairs to the building, £35,548 of which related to the new cloakrooms. This compared with £44,000 in the previous year. Our major maintenance and renewals expenditure during the period to 31st March 2026 included: - Replacement of the flat roof over the alcove (£6,400) - Painting the outside render (£1,050) - Refurbishing the main hall wooden floor (£1,570) - Engaging a surveyor to assess cracked brickwork and carrying out a CCTV drainage survey (£1,465) Our total capital and reserves fell to £61,914 by the end of the Financial Year, reflecting the spend of remaining grants on the cloakroom project. March **2012** **TAR** 4 Section E Financial review Brlef statement of the charity's pollcy on reserves In 2018 our formal Reserve Policy was agreed and fomally adopted as £20:OCrf) This figure was increased to £25.000 at our AGM on 29th June 2023. This figure is reviewed annually. Details of any funds materially I In deficit None Furthr financial revi•w details (Optional infomiatlon) You may choose to Indude additional infoTrnation, where relevant about". the charity's principal Sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity,. investment policy and objectives including any ethical investment policy adopted. The majority of our income is rec£bved from regular hire groups and children's partj'es. INe occasionally r￿rrfe fundraising income from film and theatre nights. Expenditure thi8 year has focused on energy efficiency, thus helping to minimise utiltty Costs and keep hire charges comp8titive. Our Deed of Trust states.. 'Any sum of cash at any time belonging to the charity and not needed as a balance for wcyking pUr￿S shall {unless othe￿iSe directed by the Charrty Commissioners or the Secretary of State) be invested" Section F Other optional information Section G Declaration Thè trustees declare that they have approved the trnstees, report above. Slgnad on behalf of tho charity's trust•8S Signaturo15) Full namols) Posftlon (eg Secretsry. Chalr. etc) RICHARD HANKS JUDY CONNOLLY CHAIR SECRETARY TAR Mard) 2012