## **ACLAND MEMORIAL HALL**
Registered Charity Number: 300137
Report and Accounts for the year 1 April 2023 to 31[st] March 2024
Acland Memorial Hall Hermitage Road Cold Ash Thatcham Berkshire RG18 9JH
CHARITY COMM15510N
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trustsosl
members of
Acland Memorial Hall
On accounts for the year
ended
31° March 2024
Charity no
lif any)
300137
Set out on pagos
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trusf) for th8 year ended 31103 12024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basls of report of the accounts in accordance wrth the requirements of the Charities Act
2011 (Ihe Acr).
I report in respect of my examination of the Trust's accounts carried OLrt
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5){b} of the Art.
I have completed my examination. l confimi that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
acGounts"ng records were not kept in accordance with section 130 of
the A(* or
the a¢¢ounts do not accord with the a¢Munting records
Indep•ndant
examinerfs statement
I have no concems and have c(xne across no i)ther matters in connection
wtth the examination to vthith attention shoukl be drawn in order to enable a
proper understsnding of the accounts to be reached.
Slgned:
Namo:
Wendy Stanway
Relevant professional
qualification(s) or body
(If any):
MAAT
Address:
Stable Cottage, Upton Grey
Basingstoke
RG25 2RE
Section B
Disclosure
Only complete rfthe examiner needs to highlight matters of concern (seé CC32,
Independent examination of charity accounts: directions and guidanc8 for
examiners).
IER
October 2018
Give here brief details of
any items that thè
examiner wish88 to
dlsclosa.
IER
October 2018
## **ACLAND MEMORIAL HALL**
## **Registered Charity Number: 300137**
## **Accounts for the Period 1 April 2023 to 31[st] March 2024**
Treasurer’s Report
I have prepared the accounts from the accounting records and from information and explanations supplied to me.
The records are available for inspection.
29[th] May 2024
Signed: Julia Winfield
## Acland Memorial Hall
## Income and Expenditure Account 1 April 2023 to 31st March 2024 Cash Basis
April 2023 - March 2024
|||TOTAL||
|---|---|---|---|
||APR 2023 - MAR 2024||APR 2022 - MAR 2023 (PP)|
|Income||||
|Bank Interest Earned|635.32||110.07|
|Discounts Allowed|||-763.54|
|Fund Raising Events|1,280.00||215.00|
|Hire Fees|31,407.59||33,022.37|
|Hiring Donations|300.00|||
|Miscellaneous Income|20.00||2.50|
|Services|-34.00|||
|Unapplied Cash Payment Income|0.30||0.00|
|**Total Income**|**£33,609.21**||**£32,586.40**|
|TOTAL|**£33,609.21**||**£32,586.40**|
|Expenditures||||
|Bad debt write offs|||714.50|
|Bookkeeping Fees|2,627.52||2,160.00|
|Caretaker and Bookings Costs|6,109.66||5,628.00|
|Cleaner Costs|2,943.00||2,100.00|
|Community Entertainment|899.20||199.20|
|Consumable Items|500.48||430.43|
|Equipment purchase|319.83||288.05|
|Heat and Light|3,239.97||3,903.14|
|Insurance Expense|1,211.07||1,174.98|
|Memberships and Subscriptions|1,021.70||1,007.14|
|Miscellaneous Expense|186.04||75.00|
|Office Expense|33.60|||
|Professional Fees|150.00||150.00|
|Rent and Rates|94.87||176.64|
|Repairs/Renewals & Maintenance|6,562.09||9,362.65|
|Telephone & Broadband|504.45||490.58|
|TV Licence|159.00||159.00|
|Waste Collection|942.49||873.47|
|Water|296.52||679.32|
|Website Costs|89.95||79.81|
|**Total Expenditures**|**£27,891.44**||**£29,651.91**|
|NET OPERATING INCOME|**£5,717.77**||**£2,934.49**|
|NET INCOME/(EXPENDITURE)|**£5,717.77**||**£2,934.49**|
**1/1**
**Cash Basis Tuesday 28 January 2025 02:30 pm GMT+00:00**
## Acland Memorial Hall
## Balance Sheet
## As of March 31, 2024
|||TOTAL||
|---|---|---|---|
||AS OF MAR 31, 2024||AS OF MAR 31, 2023 (PP)|
|Fixed Asset||||
|**Total Fixed Asset**||||
|Cash at bank and in hand||||
|Lloyds Bank|43,579.81||44,834.12|
|NBS 2469536001 Treasurer Plus|26,221.80||20,586.48|
|Petty Cash|0.00||0.00|
|**Total Cash at bank and in hand**|**£69,801.61**||**£65,420.60**|
|Debtors||||
|Debtors - Hall Hire|0.00||0.00|
|**Total Debtors**|**£0.00**||**£0.00**|
|Current Assets||||
|Undeposited Funds|0.00||0.00|
|**Total Current Assets**|**£0.00**||**£0.00**|
|NET CURRENT ASSETS|**£69,801.61**||**£65,420.60**|
|Creditors: amounts falling due within one year||||
|Trade Creditors||||
|Accounts Payable|0.00||0.00|
|**Total Trade Creditors**|**£0.00**||**£0.00**|
|Current Liabilities||||
|Deposits|1,663.23||2,999.99|
|VAT Liability|0.00||0.00|
|**Total Current Liabilities**|**£1,663.23**||**£2,999.99**|
|**Total Creditors: amounts falling due within one year**|**£1,663.23**||**£2,999.99**|
|NET CURRENT ASSETS (LIABILITIES)|**£68,138.38**||**£62,420.61**|
|TOTAL ASSETS LESS CURRENT LIABILITIES|**£68,138.38**||**£62,420.61**|
|TOTAL NET ASSETS (LIABILITIES)|**£68,138.38**||**£62,420.61**|
|Charity funds||||
|Called up share capital|0.00||0.00|
|Funds|5,826.60||5,826.60|
|Share Capital Account|25,359.49||25,359.49|
|Unrestricted Net Assets|31,234.52||28,300.03|
|Surplus/(Deficit)|5,717.77||2,934.49|
|**Total Charity funds**|**£68,138.38**||**£62,420.61**|
**1/1**
**Cash Basis Tuesday 28 January 2025 02:49 pm GMT+00:00**
## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From **|**01**|**04**|**2023**|**To**|**31**|**03**|**2024**|
## Section A Reference and administration details
> **Charity name The Acland Memorial Hall**
**Other names charity is known by** none **Registered charity number (if any) 300137 Charity's principal address** Hermitage Road Cold Ash, Thatcham Berkshire **Postcode** RG18 9JH
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Richard Hanks|Chair|||
||David Silsby|Vice Chair|||
||JudyConnolly|Secretary|||
||Rachel Quartley|HonoraryTreasurer|||
||Maureen Avens|Representative
Trustee|||
||Gill Hall|Representative
Trustee|||
||June Heaton|Representative
Trustee|||
||Paul Roberts|Representative
Trustee|||
||Linda Vincent|Representative
Trustee|1stApril 2023 -
29thFebruary2024||
||Caitlin Dalgleish|Representative
Trustee|18thJanuary 2024 -
31stMarch 2024||
||Lucy Sandel|Representative
Trustee|1stApril 2023 -
17thJanuary 2024||
||Michelle Harrison|Non-representative
Trustee|||
||Jackie Roberts|Non-representative
Trustee|||
||David Silsby,|Representative of
Custodian Trustee
(Parish Council)|||
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
None
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Deed of Trust (eg. trust deed, constitution)
How the charity is constituted Trust comprising a management committee of volunteers (eg. trust, association, company)
Trustee selection methods All Trustees retire from office at the end of the AGM but then may be re(eg. appointed by, elected by) elected. Co-opted members can be appointed at any regular meeting.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The Committee comprises voluntary Trustees representing hire groups and non-representative Trustees. Officers include Chair, Vice Chair, Honorary Treasurer and Secretary. Our Custodian Trustee is Cold Ash Parish Council.
**New Trustees are provided with the following documents:** Our ‘Deed of Assurance’
Document ‘Trustees/Committee Members Responsibilities’ Document ‘CC3 - The Essential Trustee’
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
‘The provision of a village hall for the benefit of inhabitants of Cold Ash **Summary of the objects of** and the neighbourhood without distinction of sex or of political, religious **the charity set out in its** or other opinions and in particular for use of meetings, lectures and **governing document** classes and other forms of recreation and leisure time with the objective of improving the conditions of life for the said inhabitants.’
During this period the Acland Hall has continued to provide a venue for social and community activities - regular village groups (both charitable and profit-making) and occasional hires for parties and fundraising events.
The Trustees are aware of and have regard to the guidance issued by the Charity Commission on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
None
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The Acland Hall has continued to provide a welcoming venue for many kinds of public groups and private gatherings. These include: Cold Ash Pre-school Cold Ash Parish Council Cold Ash Gardening Club Cold Ash Women’s Institute Ashmore Green Women’s Institute Phoenix Flower Arrangers Cold Ash Parish Greening Group Cold Ash & Ashmore Green Cricket Club Cold Ash Football Club Newbury and District Amateur Radio Society Puppy training classes, Tai Chi, circuit training, yoga, mini-trampoline exercise classes, pilates and children’s ballet classes
Our resident Pre-school provided around one third of our hire income.
Non-regular community gatherings (mostly children’s parties) accounted for a quarter of our hire income.
Regular profit making groups (such as exercise classes) provided a further quarter of our income.
The remainder of our hire income was provided by regular non-profit making local social groups (eg. The WI).
Non-regular hires were mainly comprised of children’s birthday parties, but we have also hosted film nights, theatre performances, rug and furniture sales and charitable fundraisers.
The hall is also used as a Polling Station.
The hall has again maintained to a high standard. Significant improvements to amenities and the fabric of the building included resealing the wooden hall floor, repainting all outside woodwork and the replacement of all remaining fluorescent tube lighting with LED panels.
**TAR**
March **2012**
4
Seotion E
Financial review
Briof sLitoment of the
charity's policy on reserves
In 2018 our fonnal Reserve Policy was agreed and fornially adopted as
£20.000. This fKJure was increased to £25,000 at our AGM on 29 Juune
2023. This fyure will be revi8fftd annually.
Dotails of any funds materialty
In deficit
None
Further financlal rovlow details (Optional infommtion)
You may ¢hoose to include
additional infomiation, where
relevant about..
the charity's principal
sources of funds (indudiThJ
any fundraising)-
how expendrture has
supported the key obj'ectives
of the charity..
investment policy and
objectives including any
ethical investment policy
adopted.
The majorty of our in¢4xne is received from regular hire.
We occasionally receive furKlraising income from film and theatre nights.
Expendrture this yéar has allowed us to become more energy efficient,
thus helpir¥J to minimise utilty costs and thus keep hire charges
Our Deed of Trust states..
'Any sum of cash at any time belongin9 to the charity and not needed as
balance for workiTrJ purposes shall (unless otherwise directed by the
Chaiity Commissioners or the Secretary of State) be invested.
Section F
Other optional information
Section G
Declaration
Tho trustees declaro that thoy have approved tho trustees. report al)ove.
Slgnod on behalf of the charity'$ trustoos
Slgnaturo($)
Full namels)
Position leg Secretsry. Chair.
AubH CoiKJ
TAR
March 2012