Basildon Village Hall Chairman’s Report 2022-3
I wanted to kick off the evening by thanking trustees for their continued support of both the Village Hall and the various groups to which many of you belong. Everyone is busy or has a 'to do list' which often seems like it exceeds the amount of hours in the day, however, in giving up your valuable time to support something as important as the Village Hall you make a significant and positive contribution to the community and I hope that residents appreciate the efforts you make as much as I do.
This evening, we're going to look at the years 2021 in 2022. I'm not going to offer a detailed examination as trustees have visibility of our finances and will be able to draw their own conclusions. As a result, this will be more of a high level generalist view with a few of my observations thrown in for good measure.
2021 was, I think, a fortunate year for the Village Hall; we've two key areas to thank for this:
Government grants which brought in almost 17K and our investments which contributed another 13K. This, coupled with the first signs of life for bookings (they doubled 2020 income) made the picture fairly rosy compared with 2020. We spoke at the time about keeping the Hall ticking over as things returned to sort of normal post Covid and I think this was achieved. I'd like to place on record my thanks to Heather for her assistance (and persistence) with the grants that we were able to secure. Jenni's continued interaction with Redmayne Bentley should also not be underestimated too and the returns there were welcome.
Having said all that. of the two years worth of information trustees have received, 2022 is of far more importance to me for a number of reasons.....
Despite the lower overall figures, they show bookings and parties more than doubled from 2021 and our reliability on grants dropped to under 3K which feels like a step in the right direction given the conversations we had when we last met. Whilst our overall cash position has fallen to 160K, our investment seems solid with our Portfolio Manager moving funds and stating that 2023 should be (I'm paraphrasing) calmer and heading in a more positive direction. On that note, I'm also pleased to note that our utilities costs for 2022 were not as earth shattering as I'd expected and hopefully reductions there will benefit us at least a little bit in the future. In short, we're still in business!
Away from the figures we're making progress in a number of areas....
We've had conversations around long term heating, took a deep breath and considered the tennis courts and improved the look of the both the exterior and interior of the building and erected new fencing where required. The grounds continue to be as popular as ever and the pitches
are, from first hand experience, thoroughly used and abused on a regular basis which can only be a good thing. We've also covered ourselves by following insurance guidelines to regularly check certain play and gym equipment on a regular basis and unlike previous Chairman I find myself in the enviable position of being able to say that the car park appears fine! We've also benefitted from the Parish Council performing various tree works and with new grass cutting contractors employed we are hopeful that the area will continue to look at its best over the coming year.
To conclude I'll cover off my own position. If required I'm happy to continue as Chairman. Likewise if you'd prefer a change I will not contest any election.
CC16a
Charity Name No (if any) Basildon Village Hall and Recreation Ground 300115
Receipts and payments accounts
For the period Period start date Period end date To from 01/01/2021 31/12/2021
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
Gifts and Donations |
60 | - | - | 60 | 60 | ||||
| Government Grants | 16,907 | - | - | 16,907 | 11,334 | ||||
| Hall Hire: | - | ||||||||
| Commercial Hire | 290 | 290 | 100 | ||||||
| CommunityOrganisations | 1,528 | 1,528 | 990 | ||||||
| PartyIncome | 1,925 | 1,925 | 480 | ||||||
| Regular Hires | 5,235 | - | - | 5,235 | 4,359 | ||||
| Weddings | 730 | - | - | 730 | 650 | ||||
| Other | 664 | - | - | 664 | 49 | ||||
| Outdoor Space Hire: | - | ||||||||
| Car Park | 100 | 100 | - | ||||||
| Pitch Hire | 915 | 915 | 105 | ||||||
| Solar Power Receipts | 2,838 | 2,838 | 4,568 | ||||||
| Bank Interest Received | - | - | - | - | 38 | ||||
| Investment Income | 13,215 | - | - | 13,215 | - | ||||
| Other Income | 90 | - | - | 90 | - | ||||
| Sub total(Gross income for AR) | 44,497 | - | - | 44,497 | 22,733 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 22,733 | |||||||||
Bank Charges |
96 | - | - | 96 | 60 | ||||
| Bookings/Cleaner/Treasurer | 7,768 | - | - | 7,768 | 7,858 | ||||
| Cleaningand Materials | 172 | - | - | 172 | 1,451 | ||||
| Council Tax | 319 | - | - | 319 | - | ||||
| Dues and Subscriptions | 898 | - | - | 898 | 180 | ||||
| Insurance | 1,849 | - | - | 1,849 | 3,471 | ||||
| Investment Loss | - | - | - | - | 1,873 | ||||
| Professional Fees | - | - | 84 | ||||||
| Renewals | - | - | 100 | ||||||
| Repairs and Maintenance | 4,791 | 4,791 | 12,258 | ||||||
| Utilities(Light,heat,water) | 4,227 | 4,227 | 4,292 | ||||||
| Waster Collection | - 89 | - 89 | 259 | ||||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 20,031 | - | - | 20,031 | 31,886 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 31,886 | |||||||||
| 24,466 | - 9,153 | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| 24,466 | - 9,153 |
CCXX R1 accounts (SS)
30/05/2023
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Other Liabilities Details Details Village Hall Current Account - Cadcaf Redmayne Bentley Investment Account CAF Unrestricted Account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 12,892 - 117,989 25,798 42,702 - 173,583 25,798 Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Restricted 755,676 - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 533 - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval | |||
CCXX R2 accounts (SS)
30/05/2023
2
| Section | B | Statement | Statement | of assets and | of assets and | liabilities at the | end of the | period | period | 0 | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted Restricted |
funds Endowment |
|||||||||||||
| funds Categories Details funds |
||||||||||||||
| to nearest | E to nearest |
E to nearest |
[ | |||||||||||
| B1 Cash funds Current Account |
-Cadcaf 12,892 |
|||||||||||||
| Redmayne | Bentley Investment Account 117,989 |
|||||||||||||
| CAF Unrestricted Account 42,702 |
||||||||||||||
| Total cash funds 173,583 |
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| (agren balances | with receipts Agreement Unrestricted Restricted funds Endowment funds funds |
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| to nearest E to nearest E to nearest E Details |
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| B2 Other | monetary | assets | ||||||||||||
| Fund to which asset Current value Cost (optional) Details (optional) belongs B3 Investment assets |
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| Current value Fund to which asset |
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| Cost (optional) Details (optional) belongs |
||||||||||||||
| B4 Assets | retained | for the Village Hall 755,676 Restricted |
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| charity' 's | own | use | ||||||||||||
| Fund to which Amount |
due When due |
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| Details liability relates (optional) (optional) |
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| B5 Liabilities Other Liabilities |
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| Signed by one or two trustees on Signature Print Name Date of approval behalf of all the trustees |
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| -( | ||||||||||||||
| 2 CCXX R2 accounts (SS) |
02/05/2023 |
| SectionA l |
ndependent Examiner's Report | ndependent Examiner's Report | |
|---|---|---|---|
| Reportto thetrustees/ membersof |
BasildonVillageHallandRecreation Ground | ||
| Onaccountsforthe year | 31 December2021 | Charityno | 300115 |
| ended | (ifany) | ||
| Setout onpages | 1-2 |