2025-03-31-accounts - Hanney War Memorial Hall

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Trustees' Annual Report for the period

Period start date Period end date 1 April 2024 31 March 2025 To

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 300096

Hanney War Memorial Hall

Charity's principal address Hanney War Memorial Hall Brookside East Hanney Postcode OX12 0JL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Nigel Kilbey
	Joanna Brettell
	PhilipDonovan	Treasurer
	Graham Garner	Chair
	KathyEthelston
	Jim Stagg
	Trevor Brettell
	Garth Dennill
	Bill Orson
	Marcia Graham

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust Deed dated 14 August 1969

(eg. trust deed, constitution)

Trust How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Appointed by Hall user groups

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Village Hall for use of inhabitants of the beneficial area

The village hall runs under a Declaration of Trust dated 14th August 1969 Summary of the objects of the charity set out in its governing document

TAR

The village hall provides and maintains a venue for local user groups and individuals:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Hanney Wine Circle Hanney History Group Hanney WI Hanney Senior Citizens Hanney Badminton Club Hanney Bowls Club Pilates Yoga Hanney Table Tennis Club Parish Council meetings Hanney Gardening Club Hanney Film Night Serious4Sport Kids Indoor Football Hanney Drama Group Wantage Male Voice Choir Wantage Bridge Club Art classes Home School Group NCT Little Stars Musical Theatre Fitsteps Birthday parties Wedding receptions Provides changing room facilities for Cricket Club and Hanney Football Club

The trustees have had regard to the Charity Commission's guidance on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

Section D Achievements and performance

Chair’s Report We have had a successful year with increased bookings and revenue. We started the year with an account balance around £31500 and have finished with around £22300 after a considerable spend on improvements to the fabric of the Hall. The first planned improvement was the replacement of the original vinyl flooring in the Hall toilets. The floors had started to degrade and crack, and were replaced at a cost of £2790. Potholes were repaired in the West car park at a cost of £627 and we are grateful to both Parish Councils for their generous contributions. The veranda ramp had to be re-laid and some slabs replaced in January at a cost of £1778. In February we replaced the fluorescent tubes in the main Hall with LED equivalents and all the lights were rewired to provide more control with double the number of switches at a cost of £1176. Following our mandatory electrical inspection in March, we had to have a consumer unit replaced and changes made to the electrical system at a cost of £1620. Finally we were approached by the football club in the autumn as they were breaking league rules by not having hot showers in our changing rooms. You may remember when the hot water system was condemned three years ago, it was not repaired due to the high cost. East Hanney Parish Council informed us that Section 106 money was available for changing rooms refurbishment and this was confirmed by the Vale of White Horse Council to be £4367. The Hall Management Committee agreed to contribute £1000 towards the cost. John Gannon, the father of one of the football players, agreed to rip out the old heater and install two new hot water tanks linked to the existing gas central heating boiler. That work was completed in March at a cost of £4500. However, the total costs escalated when we discovered all the six shower heads had to be refurbished, the safety mixer/blender valves had to be replaced, the shower drains had to be replaced and the wet room floors were cracked and needed to be replaced. We also had the changing rooms redecorated and the total cost of refurbishment was £9000. We therefore approached the Parish Councils for a contribution of £3000 towards the unplanned costs of restoring this community resource. We have also made good progress towards building up a £10000 reserve, a condition recommended by our financial examiner and approved by the Charity Commission, and we are pleased we have now reached our target. This reserve is currently part of our bank account balance but we are opening a new reserve interest earning account with another bank. We have welcomed one new regular group to our Hall and one group decided not to continue their activity during the year. We believe we have had a successful year and I would like to thank the volunteers on the Operations Committee and in particular, my personal thanks for the support of our Treasurer Phil Donovan. Graham Garner Hall Chair August 2025

TAR

Section E Financial review

The trustees have agreed that there should be a minimum of £10000 Brief statement of the held in reserve as contingency for unforeseen building repairs. Reserves charity’s policy on reserves should also be built up to fund building alterations or improvements.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

During the review of the finances in preparation for our 2024-25 submission to the Charity Commission, we discovered that an expenditure of £10000 in the FY 2023-24 submission had been incorrectly identified as an asset in that return instead of a donation to East Hanney Parish Council for our contribution to the new extension to a car park adjacent to the Hall.

This was reported to the Charity Commission in January 2026 and it was agreed to amend last year’s entries in the CC16a report for FY2024-25 to correct the error as the change does not affect the reported income and expenditure figures as declared in the return last year and therefore does not require the 202324 return to be re-submitted.

This change will be reported to the Trustees at the next Management Meeting.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Philip Donovan Full name(s) Graham Garner Position Chair Treasurer (eg Secretary, Chair, etc)

Date 12 January 2026

TAR

	Charity Name	Charity Name	Charity Name	No (if any)	CC16a
	Hanney War Memorial Hall
		Receipts and payments accounts
	For the period from	Period start date	To	Period end date
		01-Apr-24		31-Mar-25

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Donations,Legacies & Grants	400	-	-	400	6,886
Fundraising	-	-	-	-	-
Other Activities	27,052	-	-	27,052	27,174
ShopMaintenance	738	-	-	738	724
Film Night	1,610	-	-	1,610	2,431
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	29,800	-	-	29,800	37,215

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

*Total receipts*	29,800	-	-	29,800	37,215

A3 Payments
RaisingDonations,Legacies & Grants	-	-	-	-	-
Fundraising		-	-	-	-
Other Resource Expenses	33,323	-	-	33,323	36,724
Film Night Costs	654	-	-	654	1,002
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	33,977	-	-	33,977	37,726

A4 Asset and investment purchases, (see table)
Furniture & Equipment	4,999	-	-	499	951
Leasehold Premises	-	-	-	4,500	-
**Sub total **	4,999	-	-	4,999	951

*Totalpayments*	38,976	-	-	38,976	38,677

*Net of receipts/(payments)*	(9,176)	-	-	(9,176)	(1,462)
A5 Transfers between funds			-	-	-
A6 Cash funds lastyear end	31,439	-	-	31,439	32,901
*Cash funds thisyear end*	22,263	-	-	22,263	31,439

CCXX R1 accounts (SS)

05/01/2026

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds	Restricted funds		Endowment funds
			to nearest £	to nearest £		to nearest £
B1 Cash funds	Bank Account		22,263	-		-
				-		-
			-	-		-
	*Total cash funds*		22,263	-		-
	(agree balances with receipts and payments account(s))		OK			OK
			Unrestricted funds	Restricted funds		Endowment funds
	Details		to nearest £	to nearest £		to nearest £
B2 Other monetary assets	Bar stock		914	-		-
			-	-		-
			-	-		-
			-	-		-
			-	-		-
			-	-		-

	Details		Fund to which asset belongs	Cost (optional)		Current value (optional)
B3 Investment assets				-		-
				-		-
				-		-
				-		-
				-		-

	Details		Fund to which asset belongs	Cost (optional)		Current value (optional)
B4 Assets retained for the charity’s own use	Leasehold Property			271,957
	Furniture & Equipment			56,018
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-

	Details		Fund to which liability relates	Amount due (optional)		When due (optional)
B5 Liabilities				-
				-
				-
				-
				-

Signed by one or two trustees on behalf ofallthe trustees		Signature	Print Name			Date of approval
			Philip Donovan 0		6	Jan 2026
		Philip Donovan (Jan 6, 2026, 12:35pm)	Graham Garner ~~0~~		~~5~~	~~Jan 2026~~

Graham Garner (Jan 5, 2026, 11:10pm)

CCXX R2 accounts (SS)

05/01/2026

Issuer

Small business accounting & tax solutions

Document generated Mon, 5th Jan 2026 20:36:17 GMT

Document fingerprint cc41753997555815092074575f7e74c0

Parties involved with this document

Document processed

Mon, 5th Jan 2026 23:10:07 GMT Tue, 6th Jan 2026 12:35:27 GMT Tue, 6th Jan 2026 19:10:37 GMT

Party + Fingerprint Graham Garner - Signer (5c404d7aeca1c0ff693be85c639314fa) Philip Donovan - Signer (55973c94c965db15337216233cf0e501) Richard James - Signer (623497d461e4f57662e54c50990a2067)

Audit history log

Date Action Mon, 5th Jan 2026 20:36:17 GMT Envelope generated by Richard (81.109.64.206) Mon, 5th Jan 2026 20:36:17 GMT Document generated with fingerprint cc41753997555815092074575f7e74c0 (81.109.64.206) Mon, 5th Jan 2026 20:36:17 GMT Document generated with fingerprint 0017ce8a472cc2af07102d57afb08ba1 (81.109.64.206) Mon, 5th Jan 2026 20:36:17 GMT Document generated with fingerprint 923d1e1471431c0cb9a05233fe0bad1b (81.109.64.206) Mon, 5th Jan 2026 20:48:07 GMT Sent the envelope to Graham Garner (graham.garner@sky.com) for signing (81.109.64.206) Mon, 5th Jan 2026 20:48:10 GMT Document emailed to graham.garner@sky.com Mon, 5th Jan 2026 23:07:48 GMT Graham Garner opened the document email. (31.51.81.103) Mon, 5th Jan 2026 23:08:07 GMT Graham Garner viewed the envelope (31.51.81.103) Mon, 5th Jan 2026 23:10:07 GMT Graham Garner signed the envelope (31.51.81.103) Mon, 5th Jan 2026 23:10:07 GMT Sent the envelope to Philip Donovan (pnd7@hotmail.com) for signing (31.51.81.103) Mon, 5th Jan 2026 23:10:08 GMT Document emailed to pnd7@hotmail.com Tue, 6th Jan 2026 12:30:32 GMT Philip Donovan opened the document email. (86.177.72.1) Tue, 6th Jan 2026 12:32:10 GMT Philip Donovan viewed the envelope (86.177.72.1) Tue, 6th Jan 2026 12:35:27 GMT Philip Donovan signed the envelope (86.177.72.1) Tue, 6th Jan 2026 12:35:27 GMT Sent the envelope to Richard James (richardj1@ntlworld.com) for signing (86.177.72.1)

Tue, 6th Jan 2026 12:35:28 GMT Document emailed to richardj1@ntlworld.com Tue, 6th Jan 2026 19:10:11 GMT Richard James viewed the envelope (81.109.64.206) Tue, 6th Jan 2026 19:10:37 GMT Richard James signed the envelope (81.109.64.206) Tue, 6th Jan 2026 19:10:37 GMT This envelope has been signed by all parties (81.109.64.206) Tue, 6th Jan 2026 19:10:37 GMT Signed document confirmation emailed to graham.garner@sky.com (81.109.64.206) Tue, 6th Jan 2026 19:10:37 GMT Signed document confirmation emailed to pnd7@hotmail.com (81.109.64.206) Tue, 6th Jan 2026 19:10:37 GMT Signed document confirmation emailed to richardj1@ntlworld.com (81.109.64.206) Tue, 6th Jan 2026 19:10:37 GMT Signed document confirmation emails have been sent to all parties. Document URL: https://api.signable.app/shareable/envelope?t=f0751bda-ff12-4905-9534-6f 60fe2c5590 (81.109.64.206)

Hanney War Memorial Hall

Independent Examiner's Report to the Trustees of Hanney War Memorial Hall

Year ended 31 March 2025

I report to the trustees on my examination of the accounts of the Hanney War Memorial Hall (the Trust) for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard James

Richard James FMAAT ATT Richard James (Jan 6, 2026, 7:10pm)

7 Priory Road Bicester Oxon OX26 6BL

Issuer

Small business accounting & tax solutions

Document generated Mon, 5th Jan 2026 20:36:17 GMT Document fingerprint 923d1e1471431c0cb9a05233fe0bad1b

Parties involved with this document

Document processed

Party + Fingerprint

Mon, 5th Jan 2026 23:10:07 GMT Tue, 6th Jan 2026 12:35:27 GMT Tue, 6th Jan 2026 19:10:37 GMT

Graham Garner - Signer (5c404d7aeca1c0ff693be85c639314fa) Philip Donovan - Signer (55973c94c965db15337216233cf0e501) Richard James - Signer (623497d461e4f57662e54c50990a2067)