2024-03-31-accounts - Hanney War Memorial Hall

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Trustees' Annual Report for the period

Period start date Period end date 1 April 2023 31 March 2024 From To

Section A Reference and administration details

Charity name Hanney War Memorial Hall Other names charity is known by Registered charity number (if any) 300096 Charity's principal address Hanney War Memorial Hall Brookside East Hanney Postcode OX12 0JL

Hanney War Memorial Hall

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Nigel Kilbey
	Joanna Brettell
	PhilipDonovan	Treasurer
	Graham Garner	Chair
	KathyEthelston
	Jim Stagg
	Trevor Brettell
	Garth Dennill
	Bill Orson
	Marcia Graham

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2021

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust Deed dated 14 August 1969

(eg. trust deed, constitution)

Trust How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Appointed by Hall user groups

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Village Hall for use of inhabitants of the beneficial area

The village hall runs under a Declaration of Trust dated 14th August 1969 Summary of the objects of the charity set out in its governing document

TAR

March 2021

The village hall provides and maintains a venue for local user groups and individuals: Hanney Wine Circle Hanney History Group Hanney WI Hanney Senior Citizens Hanney Badminton Club Hanney Bowls Club Pilates Summary of the main Yoga activities undertaken for the Hanney Table Tennis Club public benefit in relation to Parish Council meetings these objects (include within Hanney Gardening Club this section the statutory Hanney Film Night declaration that trustees have Serious4Sport Kids Indoor Football had regard to the guidance Hanney Drama Group issued by the Charity Wantage Male Voice Choir Commission on public Wantage Bridge Club benefit) Birthday parties Wedding receptions Provides changing room facilities for Cricket Club and Hanney Football Club

The trustees have had regard to the Charity Commission's guidance on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2021

Section D Achievements and performance

ẞ

Chairman’s Annual Report

We were looking forward to a consolidation year following the COVID years and the major heating issues we had in the previous financial year and we have had a successful year with increased bookings and revenue including a Section 106 contribution of £6886 for the Meadow Way development. We started the year with an account balance around £33000 and have finished with around £31500 after settling the final large electricity bill from the period we had to use space heaters to heat the Hall, a large contribution of £10000 towards the new overflow car park and the replacement of weatherboards under the windows in the main Hall at a cost of £2000. We also had to replace two fridges in the bar area costing £560 and we have invested in a new online booking system, Hallmaster, which integrates with our online heating control system. We also replaced our obsolete door access system with Remotelock which also integrates with Hallmaster.

Customers are now able to look at the availability of rooms via our website and then make an online booking request using Hallmaster. The system automatically generates invoices, statements and receipts; all of which had to be manually created with the old system.

We have also made good progress towards building up a £10000 reserve, a condition recommended by our financial examiner and approved by the Charity Commission, and this now stands at over £6700. This reserve is currently part of our bank account balance but we are opening a new reserve interest earning account with another bank.

We have welcomed 4 new regular groups to our Hallmaster and one group decided not to continue their group during the year.

We believe we have had a successful year and I would like to thank the volunteers on the Operations Committee and in particular, my personal thanks for the support of our Treasurer Phil Donovan.

Graham Garner Hall Chair June 2024

TAR

March 2021

Section E Financial review

Brief statement of the charity’s policy on reserves

The trustees have agreed that there should be a minimum of £10000 held in reserve as contingency for unforeseen building repairs. Reserves should also be built up to fund building alterations or improvements.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Philip Donovan Full name(s) Graham Garner Position Chair Treasurer (eg Secretary, Chair, etc)

Date 17/12/2024

TAR

March 2021

Issuer

Issuer Small business accounting & tax solutions Document generated Fri, 27th Dec 2024 20:09:43 GMT Document fingerprint 28af0a18468d115560d237da7b8efbcf

Parties involved with this document

Document processed

Party + Fingerprint

Sat, 28th Dec 2024 9:08:11 GMT Mon, 30th Dec 2024 9:40:04 GMT Fri, 27th Dec 2024 20:27:11 GMT

Graham Garner - Signer (b5bc3f21bffbe26b413c769e9925b9ff) Philip Donovan - Signer (183a0a970284d82b238cd3c01b1fa029) Richard James - Signer (a19df8cfe04cd7392a1a19fa2f6e6773)

Audit history log

Date Action Fri, 27th Dec 2024 20:09:44 GMT Envelope generated by Richard81.109.64.206 Fri, 27th Dec 2024 20:09:44 GMT Document generated with fingerprint 3638d61b75ce36fd5e403d4a1b671cd981.109.64.206 Fri, 27th Dec 2024 20:09:44 GMT Document generated with fingerprint 28af0a18468d115560d237da7b8efbcf81.109.64.206 Fri, 27th Dec 2024 20:09:44 GMT Document generated with fingerprint 33e696a1580bd372d3ca18a8f0f39a7481.109.64.206 Fri, 27th Dec 2024 20:24:45 GMT Sent the envelope to Graham Garner (hwmh.hanney@gmail.com) for signing81.109.64.206 Fri, 27th Dec 2024 20:24:45 GMT Sent the envelope to Philip Donovan (pnd7@hotmail.com) for signing81.109.64.206 Fri, 27th Dec 2024 20:24:45 GMT Document emailed to hwmh.hanney@gmail.com13.42.105.10 Fri, 27th Dec 2024 20:24:46 GMT Sent the envelope to Richard James (richardj1@ntlworld.com) for signing81.109.64.206 Fri, 27th Dec 2024 20:24:46 GMT Document emailed to pnd7@hotmail.com3.10.57.150 Fri, 27th Dec 2024 20:24:46 GMT Document emailed to richardj1@ntlworld.com13.42.105.10 Fri, 27th Dec 2024 20:26:38 GMT Richard James viewed the envelope81.109.64.206 Fri, 27th Dec 2024 20:27:11 GMT Richard James signed the envelope81.109.64.206 Fri, 27th Dec 2024 20:27:12 GMT Richard James viewed the envelope81.109.64.206 Fri, 27th Dec 2024 22:59:18 GMT Graham Garner opened the document email.66.249.93.78 Sat, 28th Dec 2024 9:04:11 GMT Graham Garner opened the document email.66.249.93.74

Sat, 28th Dec 2024 9:04:49 GMT Sat, 28th Dec 2024 9:05:24 GMT Sat, 28th Dec 2024 9:07:27 GMT Sat, 28th Dec 2024 9:08:11 GMT Sat, 28th Dec 2024 9:08:11 GMT Sat, 28th Dec 2024 14:38:20 GMT Mon, 30th Dec 2024 9:38:00 GMT Mon, 30th Dec 2024 9:38:36 GMT Mon, 30th Dec 2024 9:40:04 GMT Mon, 30th Dec 2024 9:40:04 GMT Mon, 30th Dec 2024 9:40:04 GMT

Graham Garner opened the document email.66.249.93.73 Graham Garner viewed the envelope86.164.46.49 Graham Garner viewed the envelope86.164.46.49 Graham Garner signed the envelope86.164.46.49 Graham Garner viewed the envelope86.164.46.49 Graham Garner opened the document email.66.249.93.67 Philip Donovan opened the document email.86.180.52.234 Philip Donovan viewed the envelope86.180.52.234 Philip Donovan signed the envelope86.180.52.234 This envelope has been signed by all parties86.180.52.234 Philip Donovan viewed the envelope86.180.52.234

	Charity Name	Charity Name	Charity Name	No (if any)	CC16a
	Hanney War Memorial Hall
	Receipts andpayments accounts
	For the period fro~~m~~	Period start date	To	Period end date
		01-Apr-23		31-Mar-24

Section A Receipts and payments
Unrestricted funds		Restricted funds Endowment funds		Total funds	Lastyear
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Donations,Legacies & Grants	6,886	-	-	6,886	-
Fundraising	-	-	-	-	-
Other Activities	27,174	-	-	27,174	18,989
ShopMaintenance	724	-	-	724	720
Film Night	2,431	-	-	2,431	2,245
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total* (Gross income for AR)	37,215	-	-	37,215	21,954

A2 Asset and investment sales, (see	table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

*Total receipts*	37,215	-	-	37,215	21,954

A3 Payments
RaisingDonations,Legacies & Grants	-	-	-	-	-
Fundraising	-	-	-	-
Other Resource Expenses	26,724	-	-	26,724	23,340
Film Night Costs	1,002	-	-	1,002	794
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*	27,726	-	-	27,726	24,134

A4 Asset and investmentpurchases, (see table)
Furniture & Equipment	951	-	-	951	9,465
Leasehold Premises	10,000	-	-	10,000	-
*Sub total*	10,951	-	-	10,951	9,465

*Totalpayments*	38,677	-	-	38,677	33,599

*Net of receipts/(payments)*	(1,462)	-	-	(1,462)	(11,645)
A5 Transfers between funds			-	-	-
A6 Cash funds lastyear end	32,901	-	-	32,901	44,546
*Cash funds thisyear end*	31,439	-	-	31,439	32,901

CCXX R1 accounts (SS)

27/12/2024

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds			Restricted funds Endowment fund
				to nearest £		to nearest £		to nearest £
B1 Cash funds	Bank Account			31,439		-		-
						-		-
				-		-		-
	*Total cash funds*			31,439		-		-
	e balances with receipts andpayments account(s))		OK
			Unrestricted funds			Restricted funds Endowment fund
	Details			to nearest £		to nearest £		to nearest £
B2 Other monetary assets	Bar stock			884		-		-
				-		-		-
				-		-		-
				-		-		-
				-		-		-
				-		-		-
					o
	Details		nd to which asset bel			Cost(optional)		urrent value(option
B3 Investment assets						-		-
						-		-
						-		-
						-		-
						-		-

	Details		nd to which asset belon			Cost(optional)	Current value(option
B4 Assets retained for the charity	Leasehold Property					277,457
	Furniture & Equipment					55,961

						-		-
						-		-
						-		-
						-		-
						-		-
						-		-
			d		A
	Details			to which liability re		mount due (optiona		When due (optional
B5 Liabilities						-
						-
						-
						-
						-

Signed byone or two trustees on behalf of	Signature			Print Name				Date of approval
				Philip Donovan				tbd 30 Dec 2024
		Philip Donovan (Dec 30, 2024, 9:40am)		Graham Garner				tbd
								~~28 Dec 2024~~

Graham Garner (Dec 28, 2024, 9:08am)

CCXX R2 accounts (SS)

27/12/2024

Issuer

Issuer Small business accounting & tax solutions Document generated Fri, 27th Dec 2024 20:09:43 GMT Document fingerprint 3638d61b75ce36fd5e403d4a1b671cd9

Parties involved with this document

Document processed

Party + Fingerprint

Sat, 28th Dec 2024 9:08:11 GMT Mon, 30th Dec 2024 9:40:04 GMT Fri, 27th Dec 2024 20:27:11 GMT

Graham Garner - Signer (b5bc3f21bffbe26b413c769e9925b9ff) Philip Donovan - Signer (183a0a970284d82b238cd3c01b1fa029) Richard James - Signer (a19df8cfe04cd7392a1a19fa2f6e6773)

Audit history log

Hanney War Memorial Hall

Independent Examiner's Report to the Trustees of Hanney War Memorial Hall

Year ended 31 March 2024

I report to the trustees on my examination of the accounts of the Hanney War Memorial Hall (the Trust) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard James

Richard James FMAAT ATT Richard James (Dec 27, 2024, 8:27pm)

7 Priory Road Bicester Oxon OX26 6BL

Issuer

Issuer Small business accounting & tax solutions Document generated Fri, 27th Dec 2024 20:09:43 GMT Document fingerprint 33e696a1580bd372d3ca18a8f0f39a74

Parties involved with this document

Document processed

Party + Fingerprint

Sat, 28th Dec 2024 9:08:11 GMT Mon, 30th Dec 2024 9:40:04 GMT Fri, 27th Dec 2024 20:27:11 GMT

Graham Garner - Signer (b5bc3f21bffbe26b413c769e9925b9ff) Philip Donovan - Signer (183a0a970284d82b238cd3c01b1fa029) Richard James - Signer (a19df8cfe04cd7392a1a19fa2f6e6773)