Charity Number 300076
SUNDON VILLAGE HALL
Re8lStered Charity Number 300076
Flnanclal Statements
For the Year Ended 31 May 2024

Charity Number 300076
SUNDON VILLAGE HALL
List of Contents
Page
Reference and Administrative Information
Report of the Trustees
Independent Examlner's Report to the Trustees
Receipts and Payments Account
Statement of Assets and Liabilities

Charlty Number 3C*)076
SUNDON VILLAGE HALL
Reference and Administrative Information
Trustees:
Heather Baker
Karen Milloy (Treasurer)
Emily Gibbons (Secretary)
Hilary Ashworth IResi8ned 08105/24J
Alison Taylor [Resigned 08111123]
Prlnclpal Address:
Sundon Village Hall
Streatley Road
Upper Sundon
Luton
LU3 3PQ
Independent Examlner:
Mrs S Clnato
21, Harlington Road
Upper Sundon
Luton
LU3 3PE
Bankers:
The c{￿0perative Bank

Charity Number 30CKJ76
SUNDON VILLAGE HALL
Report of the Trustees
The trustees present thelr report and the Financial Ststements for the period ended 31 May
2024.
Structure, Governance and Management
The Sundon Village Hall Management Committee was established under a trust deed dated
I. March 1967. The committee may comprise of three elected members, a number of
members appointed by specified or8anisations, and up to two co-opted member5. The
elected members are elected at an annual general meeting at which inhabitants of the area
of benefit who are over eighteen yeats of a8e are entitled to vote. The or8anisations
currently entitled to appoint members to the committee are:
Sundon Parish Councll
Sundon Parochial Church Council
There are Current￿ no appointed members to the commlttee.
Any competent member of the committee may be re*lerted or re-appointed.
Objertlves and Actlvltles
Sundon Vllla8e Hall is operated for the use of the inhabitant5 of Sundon Village and the
neighbourhood, in particular for meetin8s, lettures and classes. and other forms of
recreation and leisure activities, with the object of improving life for the said inhabitants.
The Trustees have paid due re8ard to the public benefit guidance issued by the Charlty
Commission in organising activities for the year. Durln8 the year the hall has been used for
clubs, communlty meetin8s, rell8ious meetings, fitne55 and dance classes, village choir and
social events.
The Trustees have relled on the help of volunteers from time to time to theck and maintain
the hall and surrounding grounds. This help has been Invaluable In keepln8 the hall open for
use.
Achlevements and Performance
The hall has contlnued to be a key amenity for Sundon Village, used by many residents and
others from outside the village. During the year the hall has provided a regular weekly
meeting place for older resldents of the village and neighbourhood. The choir, arts club,
fitness and dance classes are open to village residents and others in the wider community.
The church groups are open to all.
As well as the re8ular weekly activities, the hall has been used as a pollin8 Station, and for
meetings of the Parish Council and local businesses. It has also provided a venue for social
events such as the popular annual village ra￿ night, as well as private parties and gatherings
for residents of the village.

Charity Number 3(MJ076
SUNDON VILLAGE HALL
Report of the Trustees Icontinued)
In January 2024 the hall was subjert to an arson attack. The damage was significant and
resulted in closure for fi)ur months. The extensive repair work required was paid for by an
insurance settlement.
Financial Review
The principal source of income continues to be hire fee5 from the ￿gularweekIY and
monthly activities, supplemented by ad-hoc bookings for social events and meetings. Hire
fees were lower than anticipated at £7,76712023'. £8,805), due to the period of closure
following the arson attack. Expenditure excluding the arson attack repairs was down on the
previous year at £6,950 {2023: £12,498). This was in part due to the period of closure, but
also because the prevlous year included planned refurbishment work to the hall floor of
£3,888, and other planned malntenance. Net surplus for the year was £602 {2023: deficlt
£3,680}.
Repairs following the arson attack totalled £23,715, and this was paid for by an insurance
settlement of £23,405, the difference being the policrf excess.
Cash reserves held at the end of the period amounted to £11,076. Sufficient reserves are
held to cover any period of temporary closure, and to ensure that essential maintenance
and refurbishment can be carried out as and when required.
The key rlsks to operating the hall are identified as la} lack of usage Ib) poor maintenance
and safety procedures (c} lack of volunteers. Following the maintenance in 2023 and repairs
ID 2024, the hall is in an excellent condition. Fire safety assessments are up to date and all
insurance requirements have been complied with. New regular bookings have been received
for 2024/25 which means that income looks secure for the medium term. It remains
challen8in8 to attract new volunteers and trustees.
Declaratlons
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Karen Milloy
Treasurer
Date-

Charity Number 31XJ076
SUNDON VILLAGE HALL
Independent Examiner's Report to the Trustees
I report to the trustees on my examination of the accounts of Sundon Village Hall for the
year ended 31 May 2024.
Responslbilities and basls of report
As the charity's trustees. you are responsible for the preparation of the accounts In
accordance wlth the requirements of the Charities Act 20111'the Act.).
I report In respect of my examlnation of the charity's accounts carrled out under section 145
of the 2011 Act and in carrying out my examination I have followed all the applicable
Directions 8iven by the Charity Commission under section 145{5)Ibl of the Act.
Independent examlner's Statement
I have completed my examlnatlon. I confirm that no material matters have come to my
atten￿on In connertlon with the examination givlng me cause to belleve that In any materlal
respect:
l. accountlng records were not kept In respert of the charity as requlred by section 130
of the Att; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in conneciion with the
examinatton to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Mrs S Cinato
21, Harlln8ton Road
Upper Sundon
Luton
LU3 3PE
Date.. iiloil Xols

Charlty Number 3￿076
SUNDON VILLAGE HALL
Receipts and Payments Account
For the Year Ended 31 May 2024
2024
2024
2023
2023
Receipts
Hall hire fees
Insurance settlement
Interest
Total recelpts
7,767
23,405
95
8.805
13
31,267
8,818
Payments
Cleaning
Utilities
Insurance
Llcences
Arson repairs
Other maintenance and equipment
Administration costs
Donations
Total payments
1,852
2,176
1,139
155
23,715
1,327
271
30
2,922
3,021
1,082
182
4,966
300
25
30,665
12,498
Net recelpts/(payrnents)
602
13,6801
Funds brought fonyard
10,474
14,154
Funds carrled forward
11,076
10,474

Charity Number 3(￿76
SUNDON VILLAGE HALL
ststement of Assets and Liabilities
At 31 May 2024
Assets
Cash funds
Cash at bank
11,076
Assets retalned for the charlty's own use
Buildings linsurance value)
Furniture and equipment (insurance value)
455,954
8,559
Liabilittes
Unbllled electrlcity costs lestimatel
3￿