**Trustees Annual Report For the period ending 31.3.2024**
## Charity Name SILSOE VILLAGE HALL
Registered Charity Number
300067
Charity’s principal address
School House Mews, High Street, Silsoe MK45 4DY
## **Names of the charity trustees who manage the charity**
Trustee Name Office Dates acted if Name of person (or body) not whole year entitled to appoint trustee (if any)
Philip Hammond Chairman Elizabeth Jefferies Secretary John Colleran Treasurer Jan Jarrard Simon Stranks Peter Haddon Giles Phillips
## **Structure, governance and management**
Type of governing document - Constitution adopted 24.5.1968 How the charity is constituted - Unincorporated association Trustee selection methods - Trustees are appointed or reappointed annually at the Annual General Meeting held in June.
## **Use of the Hall and Governance**
Use of the Silsoe Village Hall is primarily reserved for personal and organised community activities and, of a secondary nature, for commercial users. The Trustees with the Management Committee oversee the day to day running of the Hall. The Trustees seek the views of members and Hall users in deciding how the Hall is operated.
The Hall has developed a Health & Safety Policy, Data Protection Policy, Fire Safety Policy, Equal Opportunities Policy and Safeguarding Policy.
## **Objectives and Activities**
The object shall be the provision and maintenance of the Silsoe Village Hall for the use of the inhabitants of the Parish of Silsoe and the neighbourhood without distinction of political, religious or other opinions, including use for meetings, classes and other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants of the community.
Activities have included exercise classes for both adults and young people, dance classes, amateur dramatics by the Silsoe Drama Club, breakout space for local disabled peoples, indoor and outdoor activities for Beavers, Cubs and Scouts, plus a variety of fund raising social events.
## **Achievements and Performance**
## **Chairman’s Report July 2024**
Our Village Hall bookings have maintained a steady and consistent level over the recent months, and we now have an even greater number of regular hirers than in previous years. This has helped to maintain a healthy financial position. Due to the standard of maintenance and facilities we continue to attract a large number of one off bookings for various events and meetings.
At this point I would like to thank Liz Jefferies, our Bookings Officer, for the effort she has put into making this a success. My thanks also to Lemon, our platform provider for their continued support.
A special thank you to our caretaker/cleaning team of Laura and Malcolm. They both continue to keep the Hall looking its best as well as undertaking the odd repair and maintenance project. This year we did have the Hall flooring stripped, cleaned and polished by an outside contractor which has enhanced the look of the building.
Thanks to Chris Tarmu, who took over the running of the 100 Club from Derek Hardy and is such an important fund raiser for the Village Hall.
A special thank you also to John Colleran, our Treasurer. John does an excellent job in managing the Hall finances which are currently in an excellent position. We did also manage to allocate two more resident parking spaces earlier this year which has now maximised the allowable area within the car park.
Thanks to the efforts of Peter Haddon we have been able to improve our website which now includes an excellent video of the Hall which helps future hirers.
The traditional Village Hall Quiz was yet again a resounding success and special thanks to Simon Stranks for setting the somewhat challenging questions this year. The event was a sell out and all those present had an enjoyable evening.
The Boxing Day Mummers Play & Morris Dancers performed in our Car Park again and the attendance was even higher than before. This has now become established as a Village Hall event and not only does it raise monies for the Hall we are also able to contribute to the chosen charity of the performers.
I must also thank the Parish Council for their continued financial support for various projects, which in the last twelve months helped to pay for the new wall in our car park.
Finally I’d like to thank all the committee members for their support and efforts over the last 12 months and would hope they continue in their roles for the next 12 months. The Hall continues to be an invaluable asset for the Village.
Phil Hammond 3rd July 2024
## **Financial Review**
The charity’s policy is to retain sufficient funds in reserve to cover a minimum of one year’s ongoing operating costs.
## **Silsoe Village Hall**
## **Receipts and Payments Accounts For the Year to 31st March 2024**
|**Receipts**
Hire Charges
Grants & Donations
Fundraising
Car Parking
100 Club
Interest
**Total Receipts**
**Payments**
Light Heat & Water
Refuse Disposal
Cleaning
Insurance
Maintenance
Gardening
Licence Fees
Other
**Total payments**
**Income Surplus/Deficit**|**2024**
**2023**
**£**
**£**
25,575
16,822
306
543
1,272
1,903
1,460
1,074
1,000
1,800
297
27|**2023**|
|---|---|---|
||**29,910**
**22,169**
10,100
5,261
992
964
4,618
2,560
1,552
1,524
8,730
4,439
998
480
974
930
1,616
903||
||**29,580**
**17,061**||
||**330**
**5,108**||
## **Silsoe Village Hall**
## **Statement of Assets and Liabilities**
## **At 31st March 2024**
|**Assets**
Bank Accounts
Debtors
Total
**Liabilities**
Creditors
Total
**Net Assets**
Surplus for the period
Funds brought forward
**Funds carried forward**|**2024**
**2023**
**£**
**£**
30,225
29,895
0
0|**2023**|
|---|---|---|
||**30,225**
**29,895**
0
0||
||**0**
**0**||
||**30,225**
**29,895**||
||330
5,108
29,895
24,787||
||**30,225**
**29,895**||
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