Trustees, Annual Report For the Year Ended 31 July 2025 Reference and Administrative Information Charity Name Iloxton Pai'i5h l.lall Charity Registration Number 300061 Principal Address The new Village Hall, High Stirel, Roxton. Bedfoi'd, MIC44 3EB Trustees The trustees who seiwed during the yeai- and up to the dale of approval of this report were.. P Gale, Chair A Law, TIEasurcr C Chandler, Secretary S Bradley, Trustee M Pike, Trustee Structure, Governance and Management Governing Document The chai'ity is governed by its Constitution dated l O August 195 l and opei'ates in accordance with the requirements of charily law. Trustee Appointment TrLlStces al'e elected oi. appointcd in accordance with the charity's governing document. New trustees receive ai) induclioii ¢ovei-ing the chai'ity's dctiviti¥S? govci'nai)ce ai'rangeineiits, legal I'C5poiisibililies, and finan¢ial position. Organisational Structure "rhe charity is managed by the Board of Ti'uslees, which meets IEgularly throughout tl)e year to oversce the charity's activities, finaii¢es. and strategyic direction. Day-to-day activities are undertakcn by voliinteers the direction of the trustees. Objectives and Activities Charitable Objectives The charity's objectives are.. 'l-he op¢ration and upkeep of the Roxton Pai'ish Hall foi. the benefit of the Parish of Roxton and its immediatc vicinity. Public Bcnefit Thc tnislees have considei'ed thc Charity Commission's guidanLe on public benefit and are satisfied thal the charity's activilics duriiig the yeai. fuithered its charitable purposes for the benefil of the public. Activities Undertaken During thc yeai. Ihe charity dcliveird its chai-itable objective by continiiing to operate the Parish Hall for the benefit of tlie local cominunity. Thcse activities were delivered through the efforts of trustees. volunteers, and partner organisations. Achievements and Performance The trustees Lonsicler ihe aLhievement and perfoi'mance of the chai'ity to be satisfactory. The hall continued to bc u.sed by a variety of local commiinity grolips as well as being available for pi'ivale functions. Significant maintcnance and updating of the hall continued throughout the year. Jncluding the installation of solai- paiiels, The ti'ustees believe that the charity has continued to malce a meaningful contribution towards its chai'itable objectives despite the cliallenges facing the voliintary sector. Financial Review Financial Position The Ti'ustees consider the financial position of the charity to be satisfactory. The charity's lotal income foi. the year wa5 £46.028. This inLluded an exceptional grant of £29,335 foi. Ihe installation of solar panels in the yeai.: Tothl expenditure foi. the year Wds £26,134, this included ihe cost ol'-the solar panels The charity recorded a surplus of £19,894 for the yeai.. At the ycar cnd, uni-estrictcd fiinds amounted to £35,200. Reserves Policy The trustecs i'ecognise thc iinportancc of inaintaining adequate i'eserves to ensure financial stability and continuity of sei'vices. The charity aiins to maintain iinresti'icled reserves equivalent lo approximately Six months of operating expeiidilure. At the yeai. cnd, uiirestricted I'csei'ves stood at £35,200, which the ti'ustecs consider to be adequate in I'elation lo the charity's needs. Principal Funding Sources The lharity's pi-incipal fiinding souires dui'ing the year wei'e.. Grant-making trusts and foundations. Donatioiis. Coiijmiinity fundi'aising activitics. Hall hire fees Risk Management The ti'ustees have considered the rnajor risks to which the chai'ity is exposed and have established systems and pi'ocedui'e5 to manage those I'isks. The pi'incipal risks identified include: Rediiclion in fiinding. Increased operational costs. Ti'iistec recruitment and retenlion. Appropriale controls al'e in place to Initigate these rislc5, including regular financial monitoring, budget management, trustee oversi￿t, and ongoing review of policies and procedures. Plans for the Future Duriiig the coming ycai. the chai'ity intends to.. Continiie delivering its Core charitable activities. Strengyihen relationships with beneficiaries and stakeholders. Inci'ease fundraising and diversify income sOu￿t$. Recruit additional Trustees. Thc ti'iistee5 remain committcd to ensiii'ing the loiig-term sustainability of the charity and the continued delivery of public benefit. Statement of Trustees, Responsibilities The ti'ustees are I'esponsible foi. preparing the Ti'ustees, Anniial Report and the fiiiancial statements in accordance with applicable law aiid I'egulations. The tl'LlStces air i'esponsible for keeping pi'oper aceoiinting records, safeguarding the assets of the charity, and tal