## **Trustees’ Annual Report for the period** ## **From 01.08.2023 Period start date To 31.07.2024 Period end date** ## **Charity name: Roxton Parish Hall** ## **Charity registration number: 300061** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the hall is to provide
space for the local community to hire| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|One of hirer- wedding, birthday
parties and sports activities. Regular
hirer- Local societies, parish council
for meetings, toddler and parent
groups, keep ft classes and local
musicians. All the hirers beneft the
local community, whether that be for
health reasons, exercise or pleasure.
The Hall is also used as a polling
station for local and general elections;
in recent years it has been used by
the by East West Rail and the Black
Cat Road developers for public
consultation| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the charity
commission on public beneft.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity has continued to operate the
hall for the benefit of the local community.
There are a wide number and range of
regular users as well as the hall being
available for functions.
The hall continues to be maintained, and
the facility improved.The hall has also
been ftted with solar panels. This
sustainable approach will reduce
energy costs and will beneft the hirer
and wider community by not having
to increase the hirer fee with other
everyday costs increasing. They will
also lower the carbon footprint
therefore benefting the environment| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trustees consider the Charity’s
fnancial position to be satisfactory.
There is a defcit in the year, but this
relates to the installation of solar
panels| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Maintain reserve for cash fow
purposes for re-investment into the
hall and its facilities. Also to cover in
the event of a fall in income and
unplanned repairs. This money is held
ina separatereserve account.| |Amount of reserves held|Para 1.22|**£12,156**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Positions are advertised, applicants
are proposed and seconded by
existing committee members. The
intention is to have a Trustee
representing all the regular users of
the hall.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Roxton Parish Hall| |---|---| |Other name the charity uses|| |Registered charity number|300061| |Charity’s principal address|28 PARK ROAD
ROXTON
BEDFORD
MK44 3ER| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Elizabeth Mudd|Chair||| ||Alistair Law|Treasurer||| ||MaryPike|||| ||Sheila Bradley|||| ||Christine Chandler|||| ||Paul Gale|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Alistair Law **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 15/2/25 CHARITY COMMISSION FOR ENGLAND AND WALES Roxton Parlsh Hall Receipts and payments accounts CC16a For the pariod from To 0110812023 3110712024 Section A Receipts and payments Unrestri¢ted funds Re5111Cted funds EndownienÉ funds Total funds Last year to the nearest to th8 naarost£ to tho n&aros¢£ to lh8 néamst£ to tha n•arèstE A1 Recèipt8 Hall hire Grants Donati￿& In￿reSt 8,710 9.778 11,520 243 8.T1Q 9,778 11,520 243 8,959 11,ODO Sub total (Gross income for AR) 30,251 30,251 20,076 A2 Asset and Investment sales, l$ee lablel. Sub total Total receipts 30.251 30.261 20,076 A3 Paymènts Building Mainien2nca Builrfing Tuniung G05ts Insurance Li¢ert¢es SurKJry 26,184 8.940 8S3 853 233 26,184 8,910 853 853 233 15,419 10.062 865 343 95 Sub total 37,033 37,033 26,784 A4 Asset and Investment purchases, see table Sub total 37,033 37,033 26,784 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash lunds thls year end 6,782 6.782 6.708 24,588 17,806 24,588 17,806 Jl.296 24,588 CCXX Rl accoun15 ISSI 23105r2025 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to neargst É Restricted funds to ngarest £ Endowmont funds io noaro$t£ Categorles Details B1 Cash funds Cuifenl A¢wJnt R85erve a￿llunt 12.156 Total cash funds 17,806 iayiee bAlAn￿$ wlln ie¢elpisand paymerl E(x0U￿￿y1) I li. Unreslrlcted funds to neare6t £ Restricted funds to noarosl £ Endowment funds to ngarost £ Detalls 82 Othor mon$tary assets Fund to whlch asset bplon Currentval Details Costlopllonall Fund lo whlch asspt belon C￿rrent valup Details os1 loptlonall 84 Ass&ts rgtained for the charity'3 own use Fund lo which Amount due When duo Ilonal Details B5 LiabilitiOS Signed by one or tsvo trust8es on behalf of all the twslees Signature Print Name Date of raval CCXX R2 accovnls ISSI 2310512025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examlnerfs Report Report to the trusteesl members of Roxton Parish Hall On accounts for the year ended 31$1 July 2024 Charity no lif any) 300006 Set out on pages 1To2 I report to Ihe trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110712024. Responsibilities and As the charity trustees of Ihe Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities AGI 2011 {"the Act"). I report in respect of my examination of Ihe Trust's accounls carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145151{b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe thal in, any material respect.. accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other mallers in connection with the examination to which attention should be drawn in order to enable a proper underslanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 151212025 Name: Garner Associates LLP Relevant professional qualificationls) or body lif any): FCCA Addre5S: 138 Bromham Road, Bedford, Beds, MK40 2QW IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018