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2025-09-30-accounts

Charity number: 300036

HARROLD PLAYING FIELD ASSOCIATION

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2025

HARROLD PLAYING FIELD ASSOCIATION

CONTENTS

Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 3
Trustees' responsibilities statement 4
Independent examiner's report 5 - 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9 - 19

HARROLD PLAYING FIELD ASSOCIATION

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 SEPTEMBER 2025

Trustees B Wilson, Trustee N Aellen, Trustee R Davis, Trustee J Calver, Trustee Charity registered number 300036 Principal office St Peters Barn High Street Harrold MK43 7DQ Accountants MHA Chartered Accountants The Pinnacle 150 Midsummer Boulevard Milton Keynes MK9 1LZ

Page 1

HARROLD PLAYING FIELD ASSOCIATION

TRUSTEES' REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2025

The Trustees present their annual report together with the financial statements of Harrold Playing Field Association for the year 1 October 2024 to 30 September 2025.

Harrold Playing Field Association is a registered charity, number 300036, and is constituted under a trust deed.

Organisational Structure

The Board of Trustees delegates day to day administration of the charity to a Management Committee, which comprises both Trustees and Management Committee members representing the local community and main user groups.

The trustees who served during the year and up to the date of the signature of the financial statements were:

Nick Aellen Barry Wilson Richard Davis Johnathan Calver

Objectives and Activities

Policies and objectives :

The main objective of the playing field is to provide sporting and leisure facilities for the people of Harrold and its surrounding villages.

The main activities carried out on the playing field are cricket and scouting. These activities are carried out by Harrold Cricket Club and the 51st Harrold Cubs and Scouts. In addition, this year has seen the return of Harrold and Carlton Football club with their “mini-kickers” using the pitch on Saturday mornings. The pavilion is also available for hire when it is not being used for sporting activities.

Activities undertaken to achieve objectives:

The main activities undertaken to achieve its objectives are:

Public Benefit

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance “Public benefit: running a charity (PB2).

Achievement and performance

Main achievements of the Charity

The main achievements of the charity were as follows:

Page 2

HARROLD PLAYING FIELD ASSOCIATION

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

Financial Review

Rental from the two main user groups has been kept at the same level as the previous three years. Bar sales continue to be strong, building on the success of the Friday minis events through the summer months.

Reserves at the 30th September 2025 were £84,100 (2024 £79,734).

Reserves policy

The policy of the playing field is to provide for expected losses through the accounts. For potential nexpected losses we hold £20,000 in the accounts to cover any unforeseen financial problems.

Going Concern

After making the appropriate enquiries, the Trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in the preparation of the financial statements.

Methods of Appointment or election of Trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the trust deed.

Approved by order of the members of the board of Trustees and signed on their behalf by:

................................................ N Aellen Trustee Date: 26/01/2026

................................................ B Wilson Trustee

Page 3

HARROLD PLAYING FIELD ASSOCIATION

STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 30 SEPTEMBER 2025

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on its behalf by:

................................................ ................................................ N Aellen B Wilson Trustee Trustee Date: 26/01/2026

Page 4

HARROLD PLAYING FIELD ASSOCIATION

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2025

Independent examiner's report to the Trustees of Harrold Playing Field Association ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 30 September 2025.

Responsibilities and basis of report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Page 5

HARROLD PLAYING FIELD ASSOCIATION

INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed: Dated: 27/01/2026 Elizabeth Newell BA (Hons) FCA

MHA

Chartered Accountants Milton Keynes

MHA is the trading name of MHA Audit Services LLP, a limited liability partnership in England and Wales (registered number OC455542).

Page 6

HARROLD PLAYING FIELD ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2025

Note
Income from:
Donations and legacies
3
Charitable activities
4
Other income
5
Total income
Expenditure on:
Charitable activities
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward
Restricted
funds
2025
£
-
-
-
-
6,402
6,402
(6,402)
24,291
(6,402)
17,889
Unrestricted
funds
2025
£
28
62,454
287
62,769
52,001
52,001
10,768
55,443
10,768
66,211
Total
funds
2025
£
28
62,454
287
62,769
58,403
58,403
4,366
79,734
4,366
84,100
Total
funds
2024
£
35
62,451
163
62,649
60,216
60,216
2,433
77,301
2,433
79,734

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 9 to 19 form part of these financial statements.

Page 7

HARROLD PLAYING FIELD ASSOCIATION

BALANCE SHEET AS AT 30 SEPTEMBER 2025

Note
Fixed assets
Tangible assets
10
Current assets
Stocks
11
Debtors
12
Cash at bank and in hand
Current liabilities
Creditors: amounts falling due within one
year
13
Net current assets
Total assets less current liabilities
Total net assets
Charity funds
Restricted funds
14
Unrestricted funds
14
Total funds
1,607
1,042
63,124
65,773
(8,688)
2025
£
27,015
27,015
57,085
84,100
84,100
17,889
66,211
84,100
2,231
1,009
53,043
56,283
(10,623)
2024
£
34,074
34,074
45,660
79,734
79,734
24,291
55,443
79,734

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

................................................ ................................................ N Aellen B Wilson Trustee Trustee

N Aellen Trustee Date: 26/01/2026

The notes on pages 9 to 19 form part of these financial statements.

Page 8

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

1. General information

The charity is a registered charity in England and Wales and is unincorporated. The address of the principal office is St Peters Barn, High Street, Harrold, MK43 7DQ. The registered charity number is 300036.

The financial statements are prepared in GBP, rounded to the nearest whole pound.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Harrold Playing Field Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Page 9

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

2. Accounting policies (continued)

2.3 Expenditure (continued)

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.4 Government grants

Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities upon the completion of the relevant performance-related conditions. Other grants that are not subject to performance-related conditions are credited to the Statement of financial activities as the grant proceeds are received. Grants received prior to the revenue recognition criteria being satisfied are recognised as a liability.

2.5 Tangible fixed assets and depreciation

Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

The cost of acquiring the Recreation Ground and erecting the pavilion therone was met by the inhabitants of Harrold from public subscription. In accordance with the terms of the conveyance, the Trustees have vested the property in the custody of the Charities Commission.

Management and control of the property is vested in a management committee comprising of two elected and eight representative members, which form the Committee of Harrold Playing Field Association.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, .

Depreciation is provided on the following bases:

Cub hut - 10-20% straight line
Playing field equipment - 10-20% straight line
Pavilion and storage - 10-20% straight line
Main entrance - 10-20% straight line
Bar/Pav equipment - 10-20% straight line

2.6 Stocks

Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.

Page 10

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

2. Accounting policies (continued)

2.7 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.8 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.9 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.10 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.11 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

Page 11

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

3. Income from donations and legacies

Donations
Similar incoming resources
Income from charitable activities
Bar sales
Hire of pavilion
Hire of pitches
Eon FIT receipts
Bar sales
Hire of pavilion
Hire of pitches
Eon FIT receipts
Unrestricted
funds
2025
£
28
Unrestricted
funds
2024
£
35
Unrestricted
funds
2025
£
58,275
700
2,140
1,339
62,454
Unrestricted
funds
2024
£
57,671
765
1,915
2,100
62,451
Total
funds
2025
£
28
Total
funds
2024
£
35
Total
funds
2025
£
58,275
700
2,140
1,339
62,454
Total
funds
2024
£
57,671
765
1,915
2,100
62,451

4. Income from charitable activities

Page 12

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

5. Other incoming resources

Bank interest receivable
Bank interest receivable
Analysis of expenditure by activities
Charitable activities
Charitable activities
Unrestricted
funds
2025
£
287
Unrestricted
funds
2024
£
163
Activities
undertaken
directly
2025
£
58,403
Activities
undertaken
directly
2024
£
60,216
Total
funds
2025
£
287
Total
funds
2024
£
163
Total
funds
2025
£
58,403
Total
funds
2024
£
60,216

6. Analysis of expenditure by activities

Page 13

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

6. Analysis of expenditure by activities (continued)

Analysis of direct costs

Depreciation
Bar sales - cost of sales
Cleaning
Water and sewerage charges
Insurance
Upkeep of field
General expenses
Repairs and renewals
Accountancy
Electricity
Registration fees
Credit card fees
Activities
2025
£
7,059
41,968
588
327
1,530
1,121
283
1,693
1,380
1,410
155
889
58,403
Total
funds
2025
£
7,059
41,968
588
327
1,530
1,121
283
1,693
1,380
1,410
155
889
58,403
Depreciation
Bar sales - cost of sales
Cleaning
Water and sewerage charges
Insurance
Upkeep of field
Repairs and renewals
Advertising
Accountancy
Electricity
Registration fees
Credit card fees
Activities
2024
£
7,059
43,847
494
370
1,416
1,828
1,349
170
1,320
1,345
166
852
60,216
Total
funds
2024
£
7,059
43,847
494
370
1,416
1,828
1,349
170
1,320
1,345
166
852
60,216

Page 14

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

7. Independent examiner's remuneration

The independent examiner's remuneration amounts to an independent examiner fee of £1,410 (2024 - £1,200).

8. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2024 - £NIL).

During the year ended 30 September 2025, no Trustee expenses have been incurred (2024 - £NIL).

9. Staff costs

There were no employees of the charity during the year (2024 - NIL).

10. Tangible fixed assets

Cost or valuation
At 1 October 2024
At 30 September 2025
Depreciation
At 1 October 2024
Charge for the year
At 30 September 2025
Net book value
At 30 September 2025
At 30 September 2024
Club hut
£
9,926
9,926
7,495
347
7,842
2,084
2,431
Playing
field
equipment
£
4,459
4,459
2,909
310
3,219
1,240
1,550
Pavilion
and
storage
£
40,546
40,546
25,694
2,218
27,912
12,634
14,852
Main
entrance
£
10,389
10,389
4,509
840
5,349
5,040
5,880
Bar/Pav
equipment
£
18,544
18,544
9,183
3,344
12,527
6,017
9,361
Total
£
83,864
83,864
49,790
7,059
56,849
27,015
34,074

Page 15

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

11.
Stocks
Bar stock
12.
Debtors
Due within one year
Prepayments and accrued income
13.
Creditors: Amounts falling due within one year
Accruals and deferred income
2025
£
1,607
2025
£
1,042
2025
£
8,688
2024
£
2,231
2024
£
1,009
2024
£
10,623

Page 16

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

14. Statement of funds Statement of funds - current year

Unrestricted funds
General Funds
Restricted funds
Pavilion refurbishment
Total of funds
Balance at 1
October
2024
£
55,443
24,291
79,734
Income
£
62,769
-
62,769
Expenditure
£
(52,001)
(6,402)
(58,403)
Balance at
30
September
2025
£
66,211
17,889
84,100

Restricted funds were to support the full refurbishment of the pavilion and attached playing field, which is now complete. Existing funds already spent are included as fixed assets within the balance sheet and therefore the fund is being reduced on an annual basis by the charge of depreciation.

Page 17

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

14. Statement of funds (continued) Statement of funds - prior year

Unrestricted funds
General Funds
Restricted funds
Pavilion refurbishment
Total of funds
Balance at
1 October
2023
£
46,608
Balance at
1 October
2023
£
30,693
Balance at
1 October
2023
£
77,301
Income
£
62,649
Income
£
-
Income
£
62,649
Expenditure
£
(53,814)
Expenditure
£
(6,402)
Expenditure
£
(60,216)
Balance at
30
September
2024
£
55,443
Balance at
30
September
2024
£
24,291
Balance at
30
September
2024
£
79,734

15. Summary of funds Current year


General funds
Restricted funds
Balance at 1
October
2024
£
55,443
24,291
79,734
Income
£
62,769
-
62,769
Expenditure
£
(52,001)
(6,402)
(58,403)
Balance at
30
September
2025
£
66,211
17,889
84,100

Page 18

HARROLD PLAYING FIELD ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

15. Summary of funds (continued)

Prior year

General funds
Restricted funds
Balance at
1 October
2023
£
46,608
30,693
77,301
Income
£
62,649
-
62,649
Expenditure
£
(53,814)
(6,402)
(60,216)
Balance at
30
September
2024
£
55,443
24,291
79,734

16. Analysis of net assets between funds

Current period

Tangible fixed assets
Current assets
Creditors due within one year
Total
Restricted
funds
2025
Unrestricted
funds
2025
£
£
17,889
9,126
-
65,773
-
(8,688)
17,889
66,211
Total
funds
2025
£
27,015
65,773
(8,688)
84,100

Page 19