## Section C: Notes to the accounts Trustees’ annual report for the period > Period start date 0 1 0 9 2 2 Period end date 3 1 0 8 2 3 > Charity name Great Barford Village Hall Charity No 3 0 0 0 3 5 (if any) ## Objectives and Activities ||SORP
reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|The village hall is hired out to local people and
community groups to hold events. The events
are one offs, weekly, monthly or annually| |Summary of the main activities
in relation to those purposes for
the public beneft, in particular,
the activities, projects or services
identifed in the accounts.|Para 1.17 and
1.19|Letting for the benefit of local groups and care
taker duties.| |Statement confrming whether the
trustees have had regard to the
guidance issued by the Charity
Commission onpublic beneft|Para 1.18|The trustees have had regard to the guidance
issued by the charity commission on public
benefit.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment including
program related investment|Para 1.38|| |Contribution made by volunteers|Para 1.38|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 2 of 8 ## Achievements and Performance ||SORP
reference||y| |---|---|---|---| |Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
benefciaries and any wider benefts
to society as a whole.|Para 1.20|The charity has successfully accommodated a
number of community groups including fitness,
dance and toddler groups. It has continued to
improve the hall, including new flooring in the
main hall to benefit the hirer and wider communit|| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Achievements against objectives set|Para 1.41|| |Performance of fundraising activities
against objectives set|Para 1.41|| |Investment performance against
objectives|Para 1.41|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 3 of 8 ## Financial Review ||SORP
reference|| |---|---|---| |Review of the charity’s fnancial
position at the end of the period|Para 1.21|The charity reviews its financial position at each
meeting and also at the AGM| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|Maintain reserve for cash flow purposes for
re-investment into the hall and its facilities.| |Amount of reserves held|Para 1.22|£4024| |Reasons for holding zero reserves|Para 1.22|| |Details of fund materially in defcit|Para 1.24|| |Explanation of any uncertainties
about the charity continuing as a
goingconcern|Para 1.23|| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46|| |A description of the principal risks
facing the charity|Para 1.46|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 4 of 8 ## Structure, Governance and Management |Description of charity’s trusts:|SORP
reference||| |---|---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Consitution|| |How is the charity constituted?
(e.gunincorporated association,CIO)|Para 1.25|Unincorporated|| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees|Para 1.25|Positions are advertised, applicants are proposed
and seconded by existing committee members.|| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policies and procedures adopted for
the induction and training of trustees|Para 1.51|| |The charity’s organisational structure
and any wider network with which
the charityworks|Para 1.51|| |Relationship with any related parties|Para 1.51|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 5 of 8 ## Reference and Administrative details |Charity name|Great Barford Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|300035| |Charity’s principal address|Fishers Close
Great Barford
MK44 3HL| ## Names of the charity trustees who manage the charity |Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or
body) entitled to appoint
trustee(if any)| |---|---|---|---| |John Mcpherson|Chairperson|Nov 2023|| |Louise Geary|Trustee||| |Tracey Tyler|Treasurer|Nov 2023|| |Pat Marwick|Secretary||| |Nicci Martin|Trustee||| |Jennie Taylor|Trustee||| ||||| |James Hetherington|Chairperson/treasurer|Resigned Sept 2023|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Charity Accounts templates – Trustees’ annual report for the period October 2016 6 of 8 ## Reference and Administrative details (cont) Corporate trustees – names of the directors at the date the report was approved Director name ## Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole
year|| |---|---|---| |||| |||| |||| |||| |||| |||| Charity Accounts templates – Trustees’ annual report for the period October 2016 7 of 8 ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address ## Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information Charity Accounts templates – Trustees’ annual report for the period October 2016 8 of 8 ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **----- Start of picture text -----**
Signature(s)
Full name(s) Trace T ler
y y
Position (eg Secretary, Treasurer
Chair, etc)
Date 04.03.2024
**----- End of picture text -----**
Charity Accounts templates – Trustees’ annual report for the period October 2016 Great Barford Village Hall Association Income and Expenditure Account for the year ending 31 August 2023 Income Expenditure Lettin(ys Bar income Donations Interest 28783.83 17546.06 1596.19 24.02 Utilities 8829.06 Insurance 1347.28 Bar Purcliases 20086.78 Refunds 4083.00 Caretaker Wages 3261.00 Bar Wages 1967.50 Computer /IT 350.71 Website 206.68 Property Upgrades 7229.15 Consumables 653.19 Window Cleaning 120.00 Cleaning Pi'oducts 133.84 Bank Charges 40.75 Rates 1099.00 Health & Safety 974.43 47950.10 50382.37 Opening Balance Trading+/- 10114.15 (2432.27) 7681.88 Represented By Ciirrent Account Deposit Account Floats 2657.04 ) 4024.84 1000.00 7681.88 This incoiiie and expenditure account has been pi'epared, as with pi'evious years, on a receipts and payments basis and is iii accord￿]Ce with the books and records of the Associatioii for the year elided 31 August 2023 as presented to me. DJ Cleverley- Independent Examiner Great Barford Village Hall Association Income and Expenditure Account for the year ending 31 August 2023 l) The accounts have been prepared on a receipts and payments basis rather than an accruals basis, consistent with pi'evious years 2) Lettings income is based on a net value of receipts with refunds shown separately as stated in the previous year s accounts 3) The accounts show a trading loss which can be attributed to the continued upkeep of the property and the additional expense of bringing the Health & Safety in line with present legislation 4) The receipt of invoices from the previous financial year for bar purchases has infiated the overall expense 5) The increase cost of utilities is commensurate with the market over the previous twelve months 6) Full consideration of the accounts presented I am satisfied the Association is a viable concern