**REGISTERED CHARITY NUMBER: 300032** **Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 October 2025** **for** **Village Hall (Flitton) Trading as Flitton & Greenfield Village Hall** Ad Valorem Accountancy Services Limited 2 Manor Farm Court Old Wolverton Milton Keynes MK12 5NN **Village Hall (Flitton) Trading as Flitton & Greenfield Village Hall** **Contents of the Financial Statements for the Year Ended 31 October 2025** |||**Page**|| |---|---|---|---| |**Report of the Trustees**|1|to|2| |**Independent Examiner's Report**||3|| |**Receipts and Payments**||4 to 5|| |**Statement of assets and liabilities at the end**|||| |**of the period**||6|| **Village Hall (Flitton) Trading as Flitton & Greenfield Village Hall** ## **Report of the Trustees for the Year Ended 31 October 2025** The trustees present their report with the financial statements of the charity for the year ended 31 October 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The charity’s objectives are to maintain and operate a village hall, as a safe meeting place for villagers and local organisations/groups where activities take place for physical, recreational and social development. ## **Public benefit** The trustees have regard to the Charity Commission's general guidance on public benefit. The trustees always ensure the activities of the charity are undertaken in line with our charitable objectives and aims. ## **ACHIEVEMENT AND PERFORMANCE** During the past year we have seen good use of the hall, both with our regular hirers, private bookings and functions run by the committee. Considerable maintenance has been carried out to the building, mainly brought about by some flooding issues. We have an entirely new floor and new drainage around the outside of the building to try to prevent a reoccurrence of water ingress. We saw a welcome return to the annual Gala following a gap of several years, which was a huge success and followed this with the equally successful Food Fest. Another highlight of our year is the pensioners Christmas lunch which as always was prepared and served in a very professional manner. Within the governance area we are undertaking a review of our policies to remain up to date. The accounts show a small drop in our income, which can mainly be attributed to the period following the flooding when the hall was temporarily unusable. It has become apparent from the years accounts that our regular hirers do not cover our fixed costs, and that we are heavily reliant on our occasional hirers and our in-house functions. It has been decided to raise the hourly hire rates to remedy this situation. Our fixed costs have risen sharply due mainly to increased cost of utilities. We have seen a period of stability with the committee, which now I feel has a good balance of interests. This has allowed decision making in a structured fashion. To add to the positivity, two of our members were featured in a daily newspaper article. Looking ahead to the next year I predict the utilization of the hall will remain high and that our financial state will be secure. Finally, I would like to thank all the committee members for their dedication and hard work keeping this charity operational. I would also thank all the hard-working bar staff, without whom we would not be able to operate. In addition, I would like to thank our fantastic extra volunteers from the village who help on the day with events, and last but not least our sponsors. ## **FINANCIAL REVIEW** ## **Financial position** The general fund decreased during the year by £24,843 which was transferred to general reserves. ## **Reserves Policy** It is the policy of the charity to hold sufficient funds in reserve to cover the general running costs of the charity for period of 6 months without further incoming resources. Page 1 **Village Hall (Flitton) Trading as Flitton & Greenfield Village Hall** ## **Report of the Trustees for the Year Ended 31 October 2025** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document; a deed of trust dated 31[st] January 1951 and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 300032 ## **Principal address** The Village Hall 78 Greenfield Road Flitton Bedford MK45 5DR ## **Trustees** R A Rishton G Weston (Appointed 3[rd] June 2025) M L Lowe W P Miles P M Mason C Lowe C Haines K Weston M C Taylor (Appointed 3[rd] June 2025) ## **Independent Examiner** Ad Valorem Accountancy Services Limited 2 Manor Farm Court Old Wolverton Milton Keynes MK12 5NN Approved by order of the board of trustees on 5 August 2026 and signed on its behalf by: ........................................................................ R A Rishton - Chairman Page 2 **Independent Examiner's Report to the Trustees of Village Hall (Flitton) Trading as Flitton & Greenfield Village Hall** ## **Independent examiner's report to the trustees of Bedford U3A** I report to the trustees on my examination of the accounts of the above charity (the Trust) for the year ended 31 October 2025. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Tom Foot Ad Valorem Accountancy Services Limited 2 Manor Farm Court Old Wolverton Milton Keynes MK12 5NN Date: ............................................. Page 3 **Village Hall (Flitton) Trading as Flitton & Greenfield Village Hall Receipts and Payments for the Year Ended 31 October 2025** ||||||**31.10.25**|31.10.24| |---|---|---|---|---|---|---| ||||**General**|**Major**||| ||||**Replacement**||**Total**|Total| ||||**Fund**|**Fund**|**funds**|funds| ||||**(Unrestricted)**|||| |||**(Unrestricted)**||||| ||Notes||**£**|**£**|**£**|£| |**RECEIPTS**||||||| |**Donations and fundraising**||||||| |Christmas Meal for Seniors|||**-**|**-**|**-**|500| |Parish Council donation|||**-**|**-**|**-**|300| |VE Event|||**1,861**|**-**|**1,861**|-| |Soul Night|||**-**|**-**|**-**|1,040| |New Year’s Eve|||**-**|**-**|**-**|375| |Other donation|||**375**|**-**|**375**|16| |**Hall lettings**||||||| |Regular|||**16,037**|**-**|**16,037**|15,324| |Occasional Users|||**13,613**|**-**|**13,613**|11,810| |**Other income**||||||| |Bar sales|||**46,871**|**-**|**46,871**|37,586| |Interest received|||**875**|**-**|**875**|1,038| |Other income|||**28,619**|**-**|**28,619**|-| ||||**---------**|**------**|**---------**|----------| |**Total receipts**|||**108,251**|**-**|**108,251**|67,989| ||||**---------**|**-----**|**---------**|----------| |**PAYMENTS**||||||| |**Bar costs**||||||| |Purchases|||**28,212**|**-**|**28,212**|22,071| |Wages|||**5,483**|**-**|**5,483**|7,811| |Bar Maintenance|||**1,775**|**-**|**1,775**|773| |**Community event costs**||||||| |Soul night|||**288**|**-**|**288**|750| |I-Tea|||**288**|**-**|**288**|630| |Christmas meal for Seniors|||**966**|**-**|**966**|1,617| |Coronation event|||**-**|**-**|**-**|250| |New Year’s Eve Party|||**183**|**-**|**183**|475| |VE Event|||**1,148**|**-**|**1,148**|-| |**Other costs**||||||| |Insurance|||**3,426**|**-**|**3,426**|2,723| |Light, heat and water|||**5,525**|**-**|**5,525**|5,397| |Rates|||**47**|**-**|**47**|28| |Telephone and internet|||**602**|**-**|**602**|501| |Cleaning|||**5,686**|**-**|**5,686**|4,993| |Refuse collection|||**1,859**|**-**|**1,859**|1,620| |Postage and stationery|||**-**|**-**|**-**|510| |Card charges|||**558**||**558**|-| |Repairs and maintenance|||**72,417**|**-**|**72,417**|2,995| |Accountancy|||**1,716**|**-**|**1,716**|-| |Licencing and training|||**614**|**-**|**614**|749| |Sundries|||**2,300**|**-**|**2,300**|301| ||||**----------**|**-----**|**---------**|---------| ||||**133,093**|**-**|**133,093**|54,147| ||||**---------**|**-----**|**---------**|---------| |**NET SURPLUS**|||**(24,843)**|**-**|**(24,843)**|13,794| ||||**=====**|**===**|**=====**|=====| Page 5 Page 5 **Village Hall (Flitton) Trading as Flitton & Greenfield Village Hall** ## **Receipts and Payments for the Year Ended 31 October 2025** |||||**31.10.25**|31.10.24| |---|---|---|---|---|---| |||**General**|**Major**||| ||||**Replacement**|**Total**|Total| |||**Fund**|**Fund**|**funds**|funds| |||**(Unrestricted)**|||| ||**(Unrestricted)**||||| |||**£**|**£**|**£**|£| |**Reserves brought forward (as**||**88,854**||**88,854**|73,371| |**shown in last accounts)**|||||| |**Adjustment to cash basis**||**-**|**-**|**-**|1,689| |||**--------**|**---------**|**---------**|---------| |**Cash funds last year end**||**88,854**||**88,854**|75,060| |**NET SURPLUS FOR THE YEAR**||**(24,843)**|**-**|**(24,843)**|13,794| |||**--------**|**---------**|**--------**|--------| |**CASH FUNDS THIS YEAR END**||**64,011**||**64,011**|88,854| |||**=====**|**=====**|**=====**|=====| Page 5 ## **Village Hall (Flitton) Trading as Flitton & Greenfield Village Hall** ## **Statement of Assets and liabilities at the end of the period** |||||**31.10.25**|31.10.24|31.10.24| |---|---|---|---|---|---|---| |||**General**|**Major**|||| |||**Fund**
|**Replacement**|**Total**|Total|| ||||**Fund**|**funds**|funds|| |||**(Unrestricted)**||||| ||**(Unrestricted)**|||||| |||**£**|**£**|**£**|£|| |**CASH FUNDS**||||||| |Barclays Community Account||**2,376**|**-**|**2,376**||4,449| |Barclays Hall Fund||**55,164**||**55,164**|73,582|| |Barclays Bar Account||**5,317**|**-**|**5,317**||9,249| |Cash in hand (including floats)||**1,155**|**-**|**1,155**||1,574| |||**64,011**|**-**|**64,011**|88,854|| The financial statements were approved by the Board of Trustees and authorised for issue on 5 August 2026 and were signed on its behalf by: ............................................. R A Rishton - Trustee Page 5