Chairman’s Report Eaton Bray Village Hall (2024-2025)
This past year has seen continual activities covering the refurbishment and upgrading of the hall, along with social media and booking systems.
The kitchen refurbishment is working well and now complimented by regular weekly cleaning of all equipment and surfaces to maintain the cleanliness standards expected.
We have, it must be said, had some stability issues with our solar installation, with it tripping out due to voltage and frequency fluctuations. This has now been resolved by the installers and is now proving to be stable with no drop outs over the last two months. In addition we have changed suppliers to Octopus energy for both electricity and gas. Enabling us to sell energy back to the grid. (Spot report for month of June hall generated 90kWh we used 24% of energy and exported 76% to grid). We need to monitor this over the next 12 months to establish true payback of the cost of installation. In addition we are showing considerable reduction paying for imported electricity.
The new roof installation, along with refurbishment of the double glazed windows has improved the look of the building, along with making the building watertight.
We have, for the moment, put on hold the study to extend the existing storeroom to offer additional space for the hall’s table and chairs, along with increased cupboard space for the janitor and the stage and office equipment.
The carpark has been replenished with gravel, eliminating the pot holes and greatly improving its appearance. We have also undertaken a review of the contract for maintaining the hedges and grounds on a regular basis. In addition, having reviewed the general fabric of the building, established a list of improvements and refurbishments covering the toilets, along with internal and external walls. This is currently being put out to our local contractors to establish prices to undertake the work.
We also have to act on addressing succession planning. We must diversify the management of casual hirers and booking system, reducing the work load of the existing member responsible, who shall manage regular hirers and general running of the hall. What is paramount, is the need to seek additional volunteers to help with the hall’s financial responsibilities and reporting. We also have to establish back-up contacts for each of the functions, such as electrical, hire, etc. as and when key members are not available.
It leaves me to thank everyone for their invaluable support and involvement in both running and developing the hall over the last year.
Steve Burnage Chair of Eaton Bray Village Hall Trustees.
30[th] July 2025
EATON BRAY HALL MANAGEMENT COMMITTEE
INCOME AND EXPENDITURE ACCOUNT 31[st] DECEMBER 2024
| INCOME AND EXPENDITURE ACCOUNT 31st DECEMBER 2024 |
||||
|---|---|---|---|---|
| 2023 | ||||
| £ | £ | INCOME | £ | £ |
| 42805 | HALL LETTINGS | 45668 | ||
| 3222 | BANK INTEREST | 2279 | ||
| INS.CLAIM 2023 – REPYMNT OF EXCESS | 250 | |||
| --------- | -------- | |||
| 46027 | 48197 | |||
| EXPENDITURE | ||||
| 1024 |
RENT | 1092 | ||
| 809 | WATER | 491 | ||
| 2446 | LIGHTING AND HEATING | 2388 | ||
| 1775 | INSURANCE | 1822 | ||
| 1399 | WINDOW CLEANING & CLEANING SUPPLIES 1042 | |||
| 7054 | CONTRACT CLEANING | 8801 | ||
| 4400 | BOOKING CLERK | 5300 | ||
| 1455 | CARETAKER | 1717 | ||
| 430 | ADVERTISING | 496 | ||
| 659 | PERFORMING RIGHTS | 1551 Credit | ||
| - | NEW LECTURN | 989 | ||
| 7059 | REPAIRS AND MAINTENANCE |
11530 | ||
| 1116 | POSTGS/STNRY/TEL./PHTOCPYNG/BROADBND 1222 | |||
| 180 | ALCOHOL LICENCE | 180 | ||
| 6899 | NEW GAS BOILERS | - | ||
| 13460 | KITCHEN REFURBISHMENT | - | ||
| 2023 | WORK RE.STORAGE EXTENSION | - | ||
| ROOF REPLACEMENT | 36300 | |||
| 52188 | SOLAR PANELS | 26486 | 98305 |
EATON BRAY HALL MANAGEMENT COMMITTEE STATEMENT OF AFFAIRS AS AT 31[st] DECEMBER 2024
| GENERAL FUND Balance brought forward from 31.12.23 10000 ADD Donations - DEDUCT 2024 Excess of Expenditure over Income 50108 ______ 40108 ADD Transfer from Dev.Fund 50108 ______ 10000 DEDUCT Transfer from General Fund ______ 10000 ______ REPRESENTED BY:- CO-OPERATIVE BANK:- A/Cs. NO. 6511649200/50 14172 UNIITED TRUST BANK 42107 56279 Examiner’s Certificate |
DEVELOPMENT FUND 96387 - __ _ 96387 _ 96387 50108 _ 46279 _ |
DEVELOPMENT FUND 96387 - __ _ 96387 _ 96387 50108 _ 46279 _ |
|---|---|---|
I have examined the books and records for the above committee, supplemented by information and explanations given to me. In my opinion the Income and Expenditure Account and Statement of Affairs show a true and fair reflection of the Accounting Year as at 31[st] December 2024 C.Siddons (Examiner) _(signed C.Siddons ) 34 Wallace Drive, Eaton Bray, Dunstable,Beds. Date 27[th] .June 2025