**EATON BRAY HALL MANAGEMENT COMMITTEE**
## **INCOME AND EXPENDITURE ACCOUNT 31st DECEMBER 2022**
|**2021**
**£**
**£**
**INCOME**
**£**
**27436**
**HALL LETTINGS**
**638 BANK INTEREST**
**17906**
**GOVERNMENT GRANTS RE:COVID**
**---------**
**45980**
**EXPENDITURE**
**853**
**RENT 921**
**82 WATER 865**
**1705**
**LIGHTING AND HEATING**
**2238**
1549**INSURANCE 1736**
**645**
**WINDOW CLEANING & CLEANING SUPPLIES**
**798**
**4780**
**CONTRACT CLEANING**
**7615**
**1940**
**BOOKING CLERK**
**4150**
**1295 CARETAKER 1430**
**681 ADVERTISING 382**
**- PERFORMING RIGHTS 1417**
**- STAGE CURTAINS 1779**
**3271**
**REPAIRS AND MAINTENANCE**
**12939**
**859 POSTGS/STNRY/TEL./PHTOCPYNG/BROADBND 786**
**180 ALCOHOL LICENCE 180**
**126 GRATUITIES - AUDITOR and ROSS BAGNI -**
**17966**
**28014 EXCESS OF INCOME OVER EXPENDITURE**|**INCOME**
**£**
**HALL LETTINGS**
**BANK INTEREST**
**GOVERNMENT GRANTS RE:COVID**
**EXPENDITURE**|**£**
**37433**
**1222**
**3732**
**--------**
**42387**
|
|---|---|---|
|||**37236**|
|||**5151**|
**EATON BRAY HALL MANAGEMENT COMMITTEE STATEMENT OF AFFAIRS AS AT 31st DECEMBER 2022**
|
**Balance brought forward from 31.12.21**
**ADD**
**Donations -**
**ADD**
**2022 Excess of Income over Expenditure**
**DEDUCT**|
**Balance brought forward from 31.12.21**
**ADD**
**Donations -**
**ADD**
**2022 Excess of Income over Expenditure**
**DEDUCT**|
**Balance brought forward from 31.12.21**
**ADD**
**Donations -**
**ADD**
**2022 Excess of Income over Expenditure**
**DEDUCT**|
**Balance brought forward from 31.12.21**
**ADD**
**Donations -**
**ADD**
**2022 Excess of Income over Expenditure**
**DEDUCT**|
**Balance brought forward from 31.12.21**
**ADD**
**Donations -**
**ADD**
**2022 Excess of Income over Expenditure**
**DEDUCT**|**DEVELOPMENT FUND**
**96822**
**575**
**__ _**
**97397**
**_______**
**97397**
**5151**
**_______**
**102548**
**_______**
|**DEVELOPMENT FUND**
**96822**
**575**
**__ _**
**97397**
**_______**
**97397**
**5151**
**_______**
**102548**
**_______**
|**TOTALS**
**106822**
**575**
**5151**
**______**
**112548**
**5151**
**______**
**107397**
**5151**
**______**
**112548**
**______**|
|---|---|---|---|---|---|---|---|
||
|
|**10000**
**5151**
**______**
**15151**
||
|
||
|**Transfer to Dev.Fund**
**ADD**
**Transfer from General Fund**
**REPRESENTED BY:-**
**CO-OPERATIVE BANK:-**
**A/Cs. NO. 6511649200/50**
**UNIITED TRUST BANK**
**Examiner’s Certificate**||
|**5151**
**______**
**10000**
**______**
**10000**
**______**
|||||
|||
||||||
|||||||||
**I have examined the books and records for the above committee, supplemented by information and explanations given to me. In my opinion the Income and Expenditure Account and Statement of Affairs show a true and fair reflection of the Accounting Year as at 31[st] December 2022 C.Siddons (Examiner) _________________________ 34 Wallace Drive, Eaton Bray, Dunstable,Beds. Date____________________________**
## **Chairman’s Report Eaton Bray Village Hall (2022-2023)**
First and foremost, I would like to express my heartfelt gratitude to each and everyone for your support and dedication. Without your collective efforts and commitment, we would not be where we are today. Together we have achieved some excellent results following what has been some difficult times over the last few years.
This past year has seen a flurry of activity covering the refurbishment of the hall and of equal importance our improved methods of how we as a committee communicate and interact. Progress had been made on the refurbishment of the kitchen that include refreshing the units, replacing the appliances. In addition we have installed a new floor mounted gas boiler and a new service hatch. All of this work has elevated the condition of the kitchen to a good standard and I must thank all those involved in this endeavour.
We are currently working on two significant projects to improve the running efficiency of the building and expand storage space.
With energy prices increasing, a study into the provision of solar array, air to air heat pumps and battery storage has been undertaken. Resulting in a viable and cost effective solution, that offers a considerable reduction in energy bills, and the potential to earn income selling excess energy back to the grid with a projected return on investment in under eight years. This work is predicated on the ability of the existing electric cable to handle the increase in power demands. It is planned to undertake an investigation in August this year with the aim of upgrading from a single to three phase supply.
A revised study is currently being undertaken to extend the existing storeroom to offer additional space for the hall’s table and chairs, along with increased cupboard space for the janitor and the stage and office equipment. Architectural plans have been drafted and planning approved. We now need to seek out costs to build and commission the extension, before we decide whether to proceed – based solely on price.
A Hive system has been installed to improve the heating in terms of timing and temperature in accordance with occupiers needs, all performed remotely. An improvement to reducing the attendance burden on committee members.
Doubled glazed windows that had ‘fogged’ have been replaced, elevating the physical appearance and condition of the hall. In this regard, we also plan to paint the exterior walls of the hall and kitchen.
The hall booking system is being elevated to a digital system, with an interactive spreadsheet that can be accessed by all committee members, eliminating cross booking and enabling better communication though the Hall WhatsApp group – which I believe is and shall be a considerable improvement as we move forward.
The project for the next year, is to utilise remote access to available booking times, coupled with introducing a paperless booking form on the Hall’s website. This along with a swipe card payment system should reduce the burden of processing booking availability and payment.
It leaves me to thank everyone for their support and involvement in both running and developing the hall over the last year. We still have a lot to do to meet our objectives of improving the building, it’s fabric and having a profitable energy efficient facility, but I am confident, with such a great group, we can do this!
Steve Burnage
Chair of Eaton Bray Village Hall Trustees.
24[th] July 2023