**COTTON END VILLAGE HALL** (Registered charity, number 300019)
## **Financial statements for the year ended 31 March 2025**
**Page Contents** 2 - 3 Trustees’ annual report 4 Independent examiner’s report 5 Receipts & payments account 6 Statement of assets & liabilities 7 - 8 Notes to the accounts
## **Cotton End Village Hall Trustees’ annual report for the year ended 31 March 2025**
**Full name** Cotton End Village Hall
## **Registered charity number** 300019
## **Principal address**
The Playing Fields Cotton End Bedford Bedfordshire
## **Trustees**
Rachel Collins Chair Karen Watts Treasurer & Secretary Jo Emmerson Booking Officer Kieran Watts Dawn Leonard
## **Independent examiner**
SJ Tax Ltd, The Old Stable House, 3 Woodlands Close, Cople, Bedfordshire MK44 3UE
## **Governance and management**
The charity is operated under the rules of its Trust Deed adopted 9 June 1952.
## **Aims and objectives**
The objective of the Charity is to maintain the Village Hall for the communal benefit of the inhabitants of the hamlet of Cotton End and its immediate vicinity.
## **Summary of the main activities undertaken for the public benefit**
## **Regular weekly village activities** :
Whist, Carpet Bowls and Bingo
## **Regular weekly hirers:**
Children’s Dance Lessons, Toddler Group and Yoga
## **Regular monthly hirers** :
Line Dance Disco and Line Dance Social
2
# **Cotton End Village Hall Trustees’ annual report (continued) for the year ended 31 March 2025**
## **Summary of the main achievements during the period**
## **The charity’s policy on reserves**
Funds held in the investment account reserve are deemed sufficient to cover six months normal expenditure.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Trustee
3
## **Independent examiner’s report to the trustees of Cotton End Village Hall for the year ended 31 March 2025**
I report on the accounts of the charity, which are set out on pages 5 to 8.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________
Sally Gilpin FCCA
Director of SJ Tax Ltd, The Old Stable House, 3 Woodlands Close, Cople MK443UE
4
## **Cotton End Village Hall Receipts & payments account**
|_2024_||||**_2025_**|**for the year ended 31**|
|---|---|---|---|---|---|
|£||**Note**||**£**|**March 2025**|
||**Receipts**|||||
|14785|Hire Income|||15123||
|0|Grants|**2**||0||
|11500|Donations|**2**||12000||
|0|Fundraising|||0||
|0|Events|||0||
|0|Other income|||0||
|333|Bank Interest|||357||
|26618|**Total receipts**|||**27480**||
||**Payments**|||||
|3868|Utilities Electrcity|||5696||
|2200|Gas|||4320||
|792|Water|||870||
|43|Council Tax|||44||
|620|Refuse Collection|||1201||
|3044|Premises Maintenance|||10656||
|539|Cleaning Supplies|||960||
|0|Subcontractor cost|||3085||
|0|Computer software|||546||
|2000|Insurance|||2155||
|0|Telephone, Internet & Postage|||82||
|0|Printing & Stationery|||486||
|1335|Equipment Repairs & Renewals|||652||
|451|Licenses & Permits|||1070||
|2325|Professional Fees|||2030||
|0|Advertising|||62||
|713|Events|||1358||
|97|Entertaining & Gifts|||117||
|66|Bank Charges|||60||
|250|Sundry|||50||
|-||||-||
|18343|**Total payments**|||**35500**||
|8275|**Net receipts/(payments)**|||**(8020)**||
|23806|Cash funds at start of this period||5|32081||
|0|Transfers between funds|||0||
|32081|**Cash funds at end of this period**|||**24061**||
## **Cotton End Village Hall Statement of assets and liabilities at 31 March 2025**
|_2024_|||**_2025_**|
|---|---|---|---|
||**Cash assets**|**Note**|**£**|
|12342|Bank Current Account||11379|
|19319|Bank Investment Account||12555|
|420|Cash in hand||126|
|32081|||**24060**|
||**Other monetary assets**|||
|0|Debtors|**3**|0|
|0|Investments||0|
|0|||**0**|
||**Liabilities**|||
|0|Creditors|**4**|0|
|0|Advance receipts||0|
|0|||**0**|
|||||
|**32081**|**Total Assets Less Liabilites**||**24060**|
||**Financed by;**|||
|23806|Retained funds||32081|
|8275|Current year income / (losses)||(8020)|
|**32081**|||**24060**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Trustee
6
## **Cotton End Village Hall Notes to the accounts for the year ended 31 March 2025**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|**Grants & donations**|||
|---|---|---|
|Grant Ward Fund
Grant Parish Council
Donation Social Club
Covid Grants
**Debtors**
**Creditors**||**£**
0
0
12000
0|
|||12000|
|||**£**
0
-
-
-
**-**
**£**
0
-
-
-
**0**|
## **3. Debtors**
## **4. Creditors**
## **5. Premises**
The buildings situated on the site of Cotton End Village Hall are insured for a sum of £626,439.00
## **6. Trustees’ remuneration**
Trustees received no expenses, remuneration or benefits in this period.
7
## **Cotton End Village Hall Notes to the accounts (continued) for the year ended 31 March 2025**
## **7. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
8
**COTTON END VILLAGE HALL** (Registered charity, number 300019)
## **Financial statements for the year ended 31 March 2025**
**Page Contents** 2 - 3 Trustees’ annual report 4 Independent examiner’s report 5 Receipts & payments account 6 Statement of assets & liabilities 7 - 8 Notes to the accounts
## **Cotton End Village Hall Trustees’ annual report for the year ended 31 March 2025**
**Full name** Cotton End Village Hall
## **Registered charity number** 300019
## **Principal address**
The Playing Fields Cotton End Bedford Bedfordshire
## **Trustees**
Rachel Collins Chair Karen Watts Treasurer & Secretary Jo Emmerson Booking Officer Kieran Watts Dawn Leonard
## **Independent examiner**
SJ Tax Ltd, The Old Stable House, 3 Woodlands Close, Cople, Bedfordshire MK44 3UE
## **Governance and management**
The charity is operated under the rules of its Trust Deed adopted 9 June 1952.
## **Aims and objectives**
The objective of the Charity is to maintain the Village Hall for the communal benefit of the inhabitants of the hamlet of Cotton End and its immediate vicinity.
## **Summary of the main activities undertaken for the public benefit**
## **Regular weekly village activities** :
Whist, Carpet Bowls and Bingo
## **Regular weekly hirers:**
Children’s Dance Lessons, Toddler Group and Yoga
## **Regular monthly hirers** :
Line Dance Disco and Line Dance Social
2
# **Cotton End Village Hall Trustees’ annual report (continued) for the year ended 31 March 2025**
## **Summary of the main achievements during the period**
## **The charity’s policy on reserves**
Funds held in the investment account reserve are deemed sufficient to cover six months normal expenditure.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Trustee
3
## **Independent examiner’s report to the trustees of Cotton End Village Hall for the year ended 31 March 2025**
I report on the accounts of the charity, which are set out on pages 5 to 8.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________
Sally Gilpin FCCA
Director of SJ Tax Ltd, The Old Stable House, 3 Woodlands Close, Cople MK443UE
4
## **Cotton End Village Hall Receipts & payments account**
|_2024_||||**_2025_**|**for the year ended 31**|
|---|---|---|---|---|---|
|£||**Note**||**£**|**March 2025**|
||**Receipts**|||||
|14785|Hire Income|||15123||
|0|Grants|**2**||0||
|11500|Donations|**2**||12000||
|0|Fundraising|||0||
|0|Events|||0||
|0|Other income|||0||
|333|Bank Interest|||357||
|26618|**Total receipts**|||**27480**||
||**Payments**|||||
|3868|Utilities Electrcity|||5696||
|2200|Gas|||4320||
|792|Water|||870||
|43|Council Tax|||44||
|620|Refuse Collection|||1201||
|3044|Premises Maintenance|||10656||
|539|Cleaning Supplies|||960||
|0|Subcontractor cost|||3085||
|0|Computer software|||546||
|2000|Insurance|||2155||
|0|Telephone, Internet & Postage|||82||
|0|Printing & Stationery|||486||
|1335|Equipment Repairs & Renewals|||652||
|451|Licenses & Permits|||1070||
|2325|Professional Fees|||2030||
|0|Advertising|||62||
|713|Events|||1358||
|97|Entertaining & Gifts|||117||
|66|Bank Charges|||60||
|250|Sundry|||50||
|-||||-||
|18343|**Total payments**|||**35500**||
|8275|**Net receipts/(payments)**|||**(8020)**||
|23806|Cash funds at start of this period||5|32081||
|0|Transfers between funds|||0||
|32081|**Cash funds at end of this period**|||**24061**||
## **Cotton End Village Hall Statement of assets and liabilities at 31 March 2025**
|_2024_|||**_2025_**|
|---|---|---|---|
||**Cash assets**|**Note**|**£**|
|12342|Bank Current Account||11379|
|19319|Bank Investment Account||12555|
|420|Cash in hand||126|
|32081|||**24060**|
||**Other monetary assets**|||
|0|Debtors|**3**|0|
|0|Investments||0|
|0|||**0**|
||**Liabilities**|||
|0|Creditors|**4**|0|
|0|Advance receipts||0|
|0|||**0**|
|||||
|**32081**|**Total Assets Less Liabilites**||**24060**|
||**Financed by;**|||
|23806|Retained funds||32081|
|8275|Current year income / (losses)||(8020)|
|**32081**|||**24060**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Trustee
6
## **Cotton End Village Hall Notes to the accounts for the year ended 31 March 2025**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|**Grants & donations**|||
|---|---|---|
|Grant Ward Fund
Grant Parish Council
Donation Social Club
Covid Grants
**Debtors**
**Creditors**||**£**
0
0
12000
0|
|||12000|
|||**£**
0
-
-
-
**-**
**£**
0
-
-
-
**0**|
## **3. Debtors**
## **4. Creditors**
## **5. Premises**
The buildings situated on the site of Cotton End Village Hall are insured for a sum of £626,439.00
## **6. Trustees’ remuneration**
Trustees received no expenses, remuneration or benefits in this period.
7
## **Cotton End Village Hall Notes to the accounts (continued) for the year ended 31 March 2025**
## **7. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
8
## **Independent examiner's report to the trustees of Cotton End Village Hall Charity**
I report on the accounts of the Trust for the year ended 31 March 2025, which are set out on the following pages.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## _SJ Gilpin_
## **Sally J Gilpin FCCA, ATT**
## **S J Tax Limited**
The Old Stable House, 3 Woodlands Close, Cople, Bedfordshire, MK44 3UE
04/09/2025