CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trvsteesldlrectorsl member8 of CLOPHILL VILLAGE HALL On accounts for the year ended 31 March 2024 Charlty no.: 300015 Company no.: Set out on pago8 2AND3 I r8POrt to the charity Irust88s on my examlnation of thg accounts of the Company for the year ended Re8pon8lbllltlos and ba818 of rnport As th8 charity's twstegs of the Company (who are also thé dirèctors of the company for the purposes of company lawl, you are responsible for the preparation of the accounts in accordance with the requir8m8nts of the Companies Act 20061lhe 2006 Acri. Having s8tisfled myself that th8 accounts of the Company 8re not requlred to be audited for this year under Part 16 of the 2tJ)6 Act and are eligible for indepèndent examination, I report in r8specl of my examination of your charity's accounts as c8rri8d out under section 145 of the Charflles Act 2011 Ilhe 2011 Act"). In carrying out my examination, I have follow8d th8 Dir8ctions given by the Charlly Commission (under section 14515Xbl of the 2011 Act. Independent examinar's statement he company's gross income exceeded £250,000 and l am qualrfted to undertake the ex8minalion by being a qualified member of [insert name of applicable listed bodyll. Delete [ ] rf not applicable. I have complet8d my oxamination. I conflrm that no material matters have come to my attentlon (other than that disclos8d below.) whlch give5 me caus8 to believe that: accounting records yre not kept in accordance with Section 386 of the Companies Act 2006. or . the accounts do nol accord with such records; or the accounts do not comply with relevant accounting requirements under section 396 of the Companiès Act 2006 other than any requirement that th8 accounts give a 'true and fair, view whlch Is not a matter consldered as part of an indépendent examination,. or .the accounts have not been prepared in accordance with the Charities SORP {FRS102). IER October 2018
I have no concems and hilV¥ Wlile iiu ouier niatters in connection with the examination to which attention should be drawn in this r8port in order to enable a proper understanding of th8 accounts to be reached. Please d et8 the wb s in tha brackets if they do not apply. Slgned: Dato: 1010112025 Nam Martin St. John Fairholm Relèvant professlonal quallfi¢ation(81 or body {If any): Address: 12.Tan Avenue, Clophill, Bedfordshire, MK45 4AW Section B Disclosure Only complet8 If the examiner needs to highllght material matt8rs of concem (s88 CC32, Indepgndent 8xamination of charity accounls.. directlons and guidancé for examiner5). Glve here briof dotall8 of any Items that the oxamlngr wlshgs to dlsclo••. IER October 2018
Treasurer's report to the Annual General Meeting of Clophijj Vijlage Hall. Financial Year to 31 March 2024. 11 For reporttng pUoSe5, 1 have continued to split the accounts between the,running of the village hall, fund raising, which is hcld for special projects. equipment ¢t¢. and incom¢ and expenditure on th¢ hublcommunity food bank. 2023124 Saw Teductions to energy costs as the year progr¢ssed. During the year we signed up for a one-year electricity contract and 2 3.5 years gas contract. Below are full details of the year's activity.. a) The running of the village hall. Income totalled £24.143 compared to £21,909 last year. Hire income was £21,713 compared to £20,593 last year. Income from the solar pane]s was £876 Compared to £796 last year. Bank InteSt income was £1,243 compared lo £294 last ycar. Bar income was £0 compared to £100 last year. MaintenanGe costs were £2,233. compared to £4.784 last yeaT. Cleaning costs were £8.960 compared £7,805 last ycar. Energy (Gas and Electric) costs were £6,206 compared to £2,515 last year and for Compls0n £1,746 in the year before highlighting the rapid increase in energy costs. Running of the village hall therefo generated a deficit of {£355) Compared to a surplus of £984 last ycar. b) The reserve fundlfund raising for future projects saw the following activity. The Santa Sleigh was operdted on behalf of another oharity and so no Santa Sleigh money came to the villag¢ hall account. Ther¢ wcre no fund-raising event8 during the year. We received grdnt aid being a Central Beds Energy Grdnt of £6,000 and a Parish Council donation of £1,675 towards the replacernent of fencing. The abovc funding wa% put towards a new boiler at a cost of £9,200 and replacement of fencing at £3,350. The net income into the rescrv¢ funds (lund raising/granls minus cost of the boiler and fencing) was minus (£4,625) which was taken from the reserve funds. c) The Hublcommunity Food Bank had the following activity. Total fund raising was £6.63 I with various small individual donations as well as a governm¢nt grant of £5,000. Spending on the Hub totalled £2,194 which was mostly for food, but with some purchases of crates ¢tc. There was & sutplus remaining at the end of the year of £5,496 in¢ludiJ]g the pr¢vious years sutplus of £1,060. 21 In summary thc operation of the village hall generated a dcficit of (£355), the fund raising and project spend generated a deficit of (£4,625) and the Hub generated a sutplus of £5,496. 31 At the fmancia! year-end, the individual accounts stood at n¢t' Operation of the village hall total assets £13,004 down from £13,359 the previous year; Fund raisintyprojects total assets of £49,462 down from £54,087 the previous year. and Hub total assets £5,496 up from £1,060 the previous year. Total £67,962.
41 The above funds ar¢ held as Current Account £4'859.44 Deposit Account £61,534.90 Cash in Hand £846.06 D¢btOTS £1443.59 Less Creditors £712.02 Total A&8ets £67,961.67 51 At year end the debtors stood at £1,444, being hire payments that had not been te¢eived by year end. All payments have now been received. 61 At year ¢nd the creditors stood at £722., being cheques issu¢d but not cathcd by thc year end. All cheque8 have now been cashed. 71 The full fmancial statem4nt is attached, and th¢ full accounts can be inspected up on request. 81 The ¢ommittee member8 for 202312024 were as follows: _ R. O'Dell C. Baker F. Langhorn S. Langhorn - Chaimian. B. Ow¢n - TasUrer. D. Fothcrgill - Vice Cha]mll Secretary, A. Gardin¢r. ' S. Banfield M. 14rowning
Clophill Vlllag• Hall Income and Exp•ndltut8 Accounts for Ihe yoar ended 31 March 2024 202¥23 14.295.40 7.417.50 1.243.41 11518.32 4074.94 293.&9 HQfb1Cth Blr SrA•r Pan• Ar1Nll0 876.28 om 796.18- 125.se 21,W9 RUTWWJ c04 Z.090.31 3,555.54 2,479.05 ti.Je6 rniiqrW• G t2,IV £1.220 Rg EE tsnd 58.32 36120 1,263.44 ED £1.221 Ch•Fg c. exr•mÉ• r•pdri 613.49 2.23252 £1.039 £4.784 Eeo EO £7.805 EqLlpmJ Lau 8 980. 20,9 ExÈ•M 0QM• Ls¥•r•xg¥hthlL• )5 12115A¢¢umuht•d Fuhd Fund 7,876.00 S•nth 5hlah Id Bod8 Ctyjrtl 8.431 a.243 H41 2.724.ryJ 2724 12,SSDk2 7ZO Junlh• .xo,oo -210. 7,aoy 10.033 Fil0 Inoqffl• w•r•whthr• 3W23 AcGL•rtWqd Fd 5d.W7.20 PhJ•E%c•••W¢ll Irom 4.625.ZZ HubFLYd 6,e3 Hub EwL¥Nr• 2.iy.eu 4Q65 2,194.eo 4.QFS exEw of Hvbfurn knoilrn•wr•Mpwdttur• PIUB Éxcs¥ffjrfiGitlrurn abo CuYr•fi¢ HUbaEeffllltd 4.436.61 491.14
Clophlll WillJg• Hall Balance Sh••t at 31 M•rch-2024. 1.443.$9 4.889.44 61,531 90 8460 19 011 257D7 CUAR£14T Lir$ YTk. ft•vwi•dby 13.N879 40.462.04 S,d9J.14 17901.•7 FuThd f$• •eethiwL•tsdtun Ht T4401 A¢oufflyWFuThd 64.087