||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||**1st**|**January **|**2022**||**31st**|**December**|**2022**|
## Section A Reference and administration details
**Charity name Slip End Village Hall**
**Other names charity is known by**
**Registered charity number (if any) 300011**
|**ered charity number (if any)**|**300011**||
|---|---|---|
|**Charity's principal address**|**The Village Hall**||
||**Markyate Road**||
||**Slip End**||
||**Postcode**|**LU1 4BJ**|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Jill Acton|Chairman|||
||Simon Patterson|Secretary/Treasurer||Rep. Parish Council|
||Gareth Fowler||||
||ShirleyKnapton|||RepBowls Club|
||Julie Brocklehurst||||
||HayleyWebb|||Rep pre-school|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||Official Custodian for the Charity
Commission(Custodian Trustee)||
||||
||||
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**Mrs C Brennan**|ACCA, FMAAT|Independent Examiner|
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Charity Commission Scheme 1992 Type of governing document (eg. trust deed, constitution) Charitable Trust How the charity is constituted (eg. trust, association, company) By election at AGM or by qualification as Representative of a user group Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
|You**may choose**to include
additional information, where
relevant, about:|You**may choose**to include
additional information, where
relevant, about:|The Charity was set up in 1909, the Hall and its grounds were vested in
the Official Custodian in 1933, being held on behalf of the residents of Slip
End and locality. A Deed of Appointment for the New Trustees was also
set up in 1933 and a Scheme of Arrangement set up in 1963, to obviate|
|---|---|---|
||policies and procedures|the need to change the Managing Trustees and also separate the Holding|
||adopted for the induction and|Trustees (responsible for the building fabric), from the Management|
||training of trustees;|Committee (responsible for the day to day running of the Hall). A|
||the charity’s organisational
structure and any wider|subsequent Charity Commission Scheme was set up in 1992. The
Management Committee became Managing Trustees.|
||network with which the charity
works;|The Title to the Hall, Car Park, Crawley Playground and surrounding area
is now registered with the Land Registry.|
||relationship with any related||
||parties;|The Hall has a Premises Licence (partial only) issued from Central Beds.|
||trustees’ consideration of|in 2012.|
||major risks and the system
and procedures to manage
them.|The committee are long standing local members and are responsible for
the day to day running of the Hall. Monthly meetings are held throughout
the year, usually held on the second Monday of the month. There is|
|||currently a vacancy for membership. (Nine members allowed). The AGM is|
|||normally held annually in March. Annual accounts are Independently|
|||examined, prepared on an Accruals basis and submitted to the Charity|
|||Commission as required.|
|||Gareth Fowler acts as caretaker and Gill Plummer takes bookings for the|
|||Hall.|
|||The Hall leases the area known as the Crawley Playground to the Slip End|
|||Parish Council. This lease expired in February 2014 and was renewed in|
|||2014, in keeping with current Charity Law. The term is 99 years, at an|
|||annual rentalof £100,reviewed annuallyin linewith RPI. Eitherpartymay|
give notice to terminate the lease, within a specified period.
The Hall is a member of the Bedfordshire Rural Community Charity, who in turn are members of the ACRE network of RCC’s. BRCC are also members of Voluntary Works, an umbrella organisation of Voluntary bodies in Central Bedfordshire.
|**Section C Objectives and activities**|**Section C Objectives and activities**|
|---|---|
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**||
||“ The provision and maintenance of a village hall for the use of the
inhabitants of Slip End and the neighbourhood, without distinction of
political, religious, or other opinions, including use for meetings, lectures,
and classes and for other forms of recreation and leisure-time
occupation, with the object of improving the conditions of life for the said
inhabitants” (from CC Scheme)|
||Main regular local user groups are the Playgroup, The Bowls Club,,
Parish Council, SEADA, Brownies, Gardening Club.
Regular commercial groups are Line Dancing, Veterinary Association,
Association of Driving Instructors. In addition many weekend bookings
are for non-local users, typically childrens’ parties, anniversaries,
weddings etc. The Hall is the local Polling Station for Slip End
The above uses assist in attaining the objectives as outlined above.
**Declaration: the Trustees have had regard to the guidance issued by**
**the Charity Commission on public benefit. From the above actions**
**the Managing Trustees have attempted to comply with their duty to**
**the charity to provide a continuing Public Benefit in the exercising**
**of their powers and duties.**|
**Additional details of objectives and activities (Optional information)**
In addition to its governing documents the Hall also has the following policies in place, which are reviewed periodically. Hall Hire Policy Safeguarding and Protection of Adults Policy Equality & Diversity Policy. Complaints Procedure and Customer Feedback Questionnaire
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The hall has an ongoing insurance claim for subsidence in the annex. This has now been agreed and payment received from the insurers. The subsidence works have now been finished to an acceptable level. The hall can reopen fully for hiring. The hall received grant from Central Government via Central Beds Council. Over the last two years amounting approximately to £30,000. This amount being retained in the Building Reserve against future contingencies.
## **Section E Financial review**
All Reserves form part of the Building Maintenance Fund.
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
Nil
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The Charity's regular income is solely from Hall lettings, either to residents or non residents. Residents receive a discounted hire fee. Letting income, ideally should at least be at a level to cover our running costs. Any surplus can go into the Building Reserve. Additional funds from grants presently serve to pay for major improvements, until we have sufficient in the BR.
All improvements to the hall are done with benefit and comfort of the hall users in mind. Moreover the Hall is now of a sufficient standard to compete with other Halls for weekend hire. This is marketed using various 'halls for hire' type web sites in Central Beds, aimed at non residents.
- The Hall does not have a sufficient surplus to consider investments. All Balances are held in a current Bank Account.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s) Jill Acton S Patterson** Simon Patterson **Full name(s)** Jill Acton **Position (eg Secretary, Chair,** Chairman **etc) Date** 18th December 2023
## **SLIP END VILLAGE HALL MANAGEMENT COMMITTEE**
## **Income and Expenditure Account**
**For the year ended 31st December 2022**
|||**31.12.2022**|||**31.12.2021**||
|---|---|---|---|---|---|---|
||**£**|**£**||**£**|**£**||
|**Lettings**|||||||
|Lettings with Music|||**-**|||**-**|
|Lettings without music|||**7,781**|||**3,370**|
|Lettings Refund|||**0**||||
|Playgroup Income|||**3,555**|||**330**|
|Cheque Represented|||||||
|Grant & Misc. Income & Electric refund|||**4,732**|||**23,224**|
|Insurance Claim|||**19,800**||||
|**Other Income**|||||||
|Prepaid Income|||||||
|Accrued Income|||||||
|Playgroup Income|||||||
||||**35,868**|||**26,924**|
|**Expenditure**|||||||
|General/ Cash Purchases/Cleaning Materials||**815**|||**280**||
|Rates & Water||**461**|||**709**||
|Refuse collecton||**1,164**|||**818**||
|Light and Heat||**3,504**|||**3,504**||
|Caretakers Wages||**972**|||**450**||
|General Insurance||**1,883**|||**2,610**||
|Refurbishments||**16,731**|||||
|Repairs and Renewals||**5,544**|||**2,063**||
|General Expenses - Grasscutng||**504**|||**950**||
|Subscriptons / PRS||**258**|||**45**||
|NU swif||**14**|||**0**||
|Fire Protecton|||||**0**||
|Accountancy||**100**|||**100**||
|Miscellaneous & statonary|||||||
|Fixtures & Fitngs||**666**|||||
||||**32,615**|||**11,530**|
||||**3,252**|||**15,394**|
|**Depreciation**|||||||
|Improvements to Property|||**1,470**|||**1,531**|
|Fixtures and Fitngs|||**1,128**|||**3,385**|
|**Total Depreciaton**|||**2,598**|||**4,916**|
|**Excess of Income over Expenditure**|||**654**|||**10,479**|
`
**SLIP END VILLAGE HALL MANAGEMENT COMMITTEE**
|**1.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 January 2022
Additons
At 31st December 2022
**DEPRECIATION**
At 1st January 2022
**
Charge for year
At 31st December 2022
**NET BOOK VALUE**
At 31st December 2022
At 31st December 2021
**2.**
**RESERVES ACCOUNT**
**Brought Forward**
Add
**Net Income**
**3.**
Less
Less Prepaid Income|**NO**|**TES TO THE FINANCIAL STATEMENTS**
**For the year ended 31st December 2022**
56842
2256
56842
2256
20092
1771
1470
112
21562
1884
35280
372
38281
429
**31.12.2022**
**73131**
**654**
**73785**
**0**
**73785**
**73785**
**provements**
**o property**
**Fixtures &**
**Fittings**|**Totals**
4
79406
4
79406
6
37808
8
2598
4
40407
0
38999
6
42577
**31.12.2021**
**62652**
**10479**
**73131**
**0**
**73131**
**73131**|
|---|---|---|---|
||**Im**
**t**|||
|||||
|||||
|||||
- ** In line with the Companies Act 2013 and the expected useful life of some items added , I have changed the depreciation calculation
Improvements to property will be depreciated over 25 years rather than 35 years previously
## **SLIP END VILLAGE HALL MANAGEMENT COMMITTEE**
**----- Start of picture text -----**
BALANCE SHEET
as at 31st December 2022
Notes 31.12.2022 31.12.2021
FIXED ASSETS
Tangible Assets (NBV) 1 40407 1 39341
CURRENT ASSETS
Bank Deposit Account
Bank Account No.1 32216 27679
Prepayments & Accrued Income
32216 27679
CURRENT LIABILITIES
Trade Creditors 576 46
Accruals 100 100
676 146
31540 27533
NET ASSETS
71947 66874
FINANCED BY:
RESERVES ACCOUNT 2 71947 2 66874
**----- End of picture text -----**
We approve the attached accounts and confirm that we have made all relevant records and information available for their preparation
## ….……….....................
## **Honorary Treasurer**
**----- Start of picture text -----**
….……….....................
Chairman
….……….....................
**----- End of picture text -----**
## **SLIP END VILLAGE HALL MANAGEMENT COMMITTEE**
## **Income and Expenditure Account**
**For the year ended 31st December 2022**
|||**31.12.2022**|||**31.12.2021**||
|---|---|---|---|---|---|---|
||**£**|**£**||**£**|**£**||
|**Lettings**|||||||
|Lettings with Music|||**-**|||**-**|
|Lettings without music|||**7,781**|||**3,370**|
|Lettings Refund|||**0**||||
|Playgroup Income|||**3,555**|||**330**|
|Cheque Represented|||||||
|Grant & Misc. Income & Electric refund|||**4,732**|||**23,224**|
|Insurance Claim|||**19,800**||||
|**Other Income**|||||||
|Prepaid Income|||||||
|Accrued Income|||||||
|Playgroup Income|||||||
||||**35,868**|||**26,924**|
|**Expenditure**|||||||
|General/ Cash Purchases/Cleaning Materials||**815**|||**280**||
|Rates & Water||**461**|||**709**||
|Refuse collecton||**1,164**|||**818**||
|Light and Heat||**3,504**|||**3,504**||
|Caretakers Wages||**972**|||**450**||
|General Insurance||**1,883**|||**2,610**||
|Refurbishments||**16,731**|||||
|Repairs and Renewals||**5,544**|||**2,063**||
|General Expenses - Grasscutng||**504**|||**950**||
|Subscriptons / PRS||**258**|||**45**||
|NU swif||**14**|||**0**||
|Fire Protecton|||||**0**||
|Accountancy||**100**|||**100**||
|Miscellaneous & statonary|||||||
|Fixtures & Fitngs||**666**|||||
||||**32,615**|||**11,530**|
||||**3,252**|||**15,394**|
|**Depreciation**|||||||
|Improvements to Property|||**1,470**|||**1,531**|
|Fixtures and Fitngs|||**1,128**|||**3,385**|
|**Total Depreciaton**|||**2,598**|||**4,916**|
|**Excess of Income over Expenditure**|||**654**|||**10,479**|
`
**SLIP END VILLAGE HALL MANAGEMENT COMMITTEE**
|**1.**
**TANGIBLE FIXED ASSETS**
**COST**
At 1 January 2022
Additons
At 31st December 2022
**DEPRECIATION**
At 1st January 2022
**
Charge for year
At 31st December 2022
**NET BOOK VALUE**
At 31st December 2022
At 31st December 2021
**2.**
**RESERVES ACCOUNT**
**Brought Forward**
Add
**Net Income**
**3.**
Less
Less Prepaid Income|**NO**|**TES TO THE FINANCIAL STATEMENTS**
**For the year ended 31st December 2022**
56842
2256
56842
2256
20092
1771
1470
112
21562
1884
35280
372
38281
429
**31.12.2022**
**73131**
**654**
**73785**
**0**
**73785**
**73785**
**provements**
**o property**
**Fixtures &**
**Fittings**|**Totals**
4
79406
4
79406
6
37808
8
2598
4
40407
0
38999
6
42577
**31.12.2021**
**62652**
**10479**
**73131**
**0**
**73131**
**73131**|
|---|---|---|---|
||**Im**
**t**|||
|||||
|||||
|||||
- ** In line with the Companies Act 2013 and the expected useful life of some items added , I have changed the depreciation calculation
Improvements to property will be depreciated over 25 years rather than 35 years previously
## **SLIP END VILLAGE HALL MANAGEMENT COMMITTEE**
**----- Start of picture text -----**
BALANCE SHEET
as at 31st December 2022
Notes 31.12.2022 31.12.2021
FIXED ASSETS
Tangible Assets (NBV) 1 40407 1 39341
CURRENT ASSETS
Bank Deposit Account
Bank Account No.1 32216 27679
Prepayments & Accrued Income
32216 27679
CURRENT LIABILITIES
Trade Creditors 576 46
Accruals 100 100
676 146
31540 27533
NET ASSETS
71947 66874
FINANCED BY:
RESERVES ACCOUNT 2 71947 2 66874
**----- End of picture text -----**
We approve the attached accounts and confirm that we have made all relevant records and information available for their preparation
## ….……….....................
## **Honorary Treasurer**
**----- Start of picture text -----**
….……….....................
Chairman
….……….....................
**----- End of picture text -----**