2021-12-31-accounts - Slip End Village Hall

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	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
	From	Period start date			To	Period end date
		1st	January	2021		31st	December	2021

Section A Reference and administration details

Charity name Slip End Village Hall

Other names charity is known by

Registered charity number (if any) 300011

ered charity number (if any)	300011
Charity's principal address	The Village Hall
	Markyate Road
	Slip End
	Postcode	LU1 4BJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Jill Acton	Chairman
Simon Patterson	Secretary/Treasurer	Rep. Parish Council
Gareth Fowler
ShirleyKnapton		RepBowls Club
Julie Brocklehurst
HayleyWebb		Rep pre-school

Names of the trustees for the charity, if any, (for example, any custodian trustees)

	Name	Dates acted if not for whole year
	Official Custodian for the Charity Commission(Custodian Trustee)

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Mrs C Brennan	ACCA, FMAAT	Independent Examiner
Mr J Dawson		Solicitor

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Charity Commission Scheme 1992 Type of governing document (eg. trust deed, constitution) Charitable Trust How the charity is constituted (eg. trust, association, company) By election at AGM or by qualification as Representative of a user group Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

Youmay chooseto include additional information, where relevant, about:	Youmay chooseto include additional information, where relevant, about:	The Charity was set up in 1909, the Hall and its grounds were vested in the Official Custodian in 1933, being held on behalf of the residents of Slip End and locality. A Deed of Appointment for the New Trustees was also set up in 1933 and a Scheme of Arrangement set up in 1963, to obviate
	policies and procedures	the need to change the Managing Trustees and also separate the Holding
	adopted for the induction and	Trustees (responsible for the building fabric), from the Management
	training of trustees;	Committee (responsible for the day to day running of the Hall). A
	the charity’s organisational structure and any wider	subsequent Charity Commission Scheme was set up in 1992. The Management Committee became Managing Trustees.
	network with which the charity works;	The Title to the Hall, Car Park, Crawley Playground and surrounding area is now registered with the Land Registry.
	relationship with any related
	parties;	The Hall has a Premises Licence (partial only) issued from Central Beds.
	trustees’ consideration of	in 2012.
	major risks and the system and procedures to manage them.	The committee are long standing local members and are responsible for the day to day running of the Hall. Monthly meetings are held throughout the year, usually held on the second Monday of the month. There is
		currently a vacancy for membership. (Nine members allowed). The AGM is
		normally held annually in March. Annual accounts are Independently
		examined, prepared on an Accruals basis and submitted to the Charity
		Commission as required.
		Gareth Fowler acts as caretaker and Gill Plummer takes bookings for the
		Hall.
		The Hall leases the area known as the Crawley Playground to the Slip End
		Parish Council. This lease expired in February 2014 and was renewed in
		2014, in keeping with current Charity Law. The term is 99 years, at an
		annual rentalof £100,reviewed annuallyin linewith RPI. Eitherpartymay

give notice to terminate the lease, within a specified period.

The Hall is a member of the Bedfordshire Rural Community Charity, who in turn are members of the ACRE network of RCC’s. BRCC are also members of Voluntary Works, an umbrella organisation of Voluntary bodies in Central Bedfordshire.

Section C Objectives and activities	Section C Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
	“ The provision and maintenance of a village hall for the use of the inhabitants of Slip End and the neighbourhood, without distinction of political, religious, or other opinions, including use for meetings, lectures, and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants” (from CC Scheme)
	Main regular local user groups are the Playgroup, The Bowls Club,, Parish Council, SEADA, Brownies, Gardening Club. Regular commercial groups are Line Dancing, Veterinary Association, Association of Driving Instructors. In addition many weekend bookings are for non-local users, typically childrens’ parties, anniversaries, weddings etc. The Hall is the local Polling Station for Slip End The above uses assist in attaining the objectives as outlined above. Declaration: the Trustees have had regard to the guidance issued by the Charity Commission on public benefit. From the above actions the Managing Trustees have attempted to comply with their duty to the charity to provide a continuing Public Benefit in the exercising of their powers and duties.

Additional details of objectives and activities (Optional information)

In addition to its governing documents the Hall also has the following policies in place, which are reviewed periodically. Hall Hire Policy Safeguarding and Protection of Adults Policy Equality & Diversity Policy. Complaints Procedure and Customer Feedback Questionnaire

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main The hall has an ongoing insurance claim for subsidence in the annex. achievements of the charity during the year The hall was partially closed due to COVID during the year.

Section E Financial review

All Reserves form part of the Building Maintenance Fund.

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

Nil

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

The Charity's regular income is solely from Hall lettings, either to residents or non residents. Residents receive a discounted hire fee. Letting income, ideally should at least be at a level to cover our running costs. Any surplus can go into the Building Reserve. Additional funds from grants presently serve to pay for major improvements, until we have sufficient in the BR.

All improvements to the hall are done with benefit and comfort of the hall users in mind. Moreover the Hall is now of a sufficient standard to compete with other Halls for weekend hire. This is marketed using various 'halls for hire' type web sites in Central Beds, aimed at non residents.

The Hall does not have a sufficient surplus to consider investments. All Balances are held in a current Bank Account.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Jill Acton S Patterson Simon Patterson Full name(s) Jill Acton Position (eg Secretary, Chair, Chairman etc) Date 18th December 2023

SLIP END VILLAGE HALL MANAGEMENT COMMITTEE

Income and Expenditure Account

For the year ended 31st December 2021

		31.12.2021			31.12.2020
	£	£		£	£
Lettings
Lettings with Music			-			512
Lettings without music			3,370			3,915
Lettings Refund						-70
Playgroup Income			330			5,298
SE Projects Com
Cheque Represented
Covid Grant income		18,241				10,495
Insurance claim		4,387
Misc income		596	23,224
Other Income
Prepaid Income
Accrued Income
Playgroup Income
			26,924			20,150
Expenditure
General/ Cash Purchases/Cleaning Materials		280			17
Rates & Water		709			414
Refuse collecton		818			818
Light and Heat		3,504			2,760
Caretakers Wages		450			1,375
General Insurance		2,610			1,200
Grounds Maintenance (Trees & Pathway)
Repairs and Renewals		2,063			54
General Expenses - Grasscutng		950			502
Subscriptons / PRS		45			165
NU swif		0			14
Fire Protecton		0			252
Accountancy		100			100
Miscellaneous & statonary					-36
			11,530			7,635
			15,394			12,515
Depreciation
Improvements to Property			1,531			1,126
Fixtures and Fitngs			1,128			1,128
Total Depreciaton			2,659			2,254
Excess of Income over Expenditure			12,735			10,261

SLIP END VILLAGE HALL MANAGEMENT COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS

1. TANGIBLE FIXED ASSETS COST At 1 January 2021 Additons At 31st December 2021 DEPRECIATION At 1st January 2021 Charge for year At 31st December 2021 NET BOOK VALUE At 31st December 2021 At 31st December 2020 2. RESERVES ACCOUNT Brought Forward Add Net Income 3.** Less Less Prepaid Income	Im t	For the year ended 31st December 2021 56842 2088 168 56842 2256 18561 1658 1531 112 20092 1771 36750 484 38281 429 31.12.2021 64909 12735 77644 0 77644 77644 provements o property Fixtures & Fittings	Totals 4 77726 0 4 79406 8 35149 8 2659 6 37808 8 41598 6 42577 31.12.2020 54648 10261 64909 0 64909 64909

** In line with the Companies Act 2013 and the expected useful life of some items added , I have changed the depreciation calculation

Improvements to property will be depreciated over 25 years rather than 35 years previously

SLIP END VILLAGE HALL MANAGEMENT COMMITTEE

BALANCE SHEET

as at 31st December 2021

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Notes 31.12.2021 31.12.2020
FIXED ASSETS
Tangible Assets (NBV) 1 41598 42577
CURRENT ASSETS
Bank Deposit Account
Bank Account No.1 27679 13708
Prepayments & Accrued Income 100 100
27779 13808
CURRENT LIABILITIES
Trade Creditors CHQ 01660 46
Prepaid Unearned Income
46 0
27733 13808
NET ASSETS
69331 56385
FINANCED BY:
RESERVES ACCOUNT 2 69331 56385
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We approve the attached accounts and confirm that we have made all relevant records and information available for their preparation

....….………................. Honorary Treasurer

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…………………………………
Chairman
……………………………………
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SLIP END VILLAGE HALL MANAGEMENT COMMITTEE

Income and Expenditure Account

For the year ended 31st December 2021

		31.12.2021			31.12.2020
	£	£		£	£
Lettings
Lettings with Music			-			512
Lettings without music			3,370			3,915
Lettings Refund						-70
Playgroup Income			330			5,298
SE Projects Com
Cheque Represented
Covid Grant income		18,241				10,495
Insurance claim		4,387
Misc income		596	23,224
Other Income
Prepaid Income
Accrued Income
Playgroup Income
			26,924			20,150
Expenditure
General/ Cash Purchases/Cleaning Materials		280			17
Rates & Water		709			414
Refuse collecton		818			818
Light and Heat		3,504			2,760
Caretakers Wages		450			1,375
General Insurance		2,610			1,200
Grounds Maintenance (Trees & Pathway)
Repairs and Renewals		2,063			54
General Expenses - Grasscutng		950			502
Subscriptons / PRS		45			165
NU swif		0			14
Fire Protecton		0			252
Accountancy		100			100
Miscellaneous & statonary					-36
			11,530			7,635
			15,394			12,515
Depreciation
Improvements to Property			1,531			1,126
Fixtures and Fitngs			1,128			1,128
Total Depreciaton			2,659			2,254
Excess of Income over Expenditure			12,735			10,261

SLIP END VILLAGE HALL MANAGEMENT COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS

1. TANGIBLE FIXED ASSETS COST At 1 January 2021 Additons At 31st December 2021 DEPRECIATION At 1st January 2021 Charge for year At 31st December 2021 NET BOOK VALUE At 31st December 2021 At 31st December 2020 2. RESERVES ACCOUNT Brought Forward Add Net Income 3.** Less Less Prepaid Income	Im t	For the year ended 31st December 2021 56842 2088 168 56842 2256 18561 1658 1531 112 20092 1771 36750 484 38281 429 31.12.2021 64909 12735 77644 0 77644 77644 provements o property Fixtures & Fittings	Totals 4 77726 0 4 79406 8 35149 8 2659 6 37808 8 41598 6 42577 31.12.2020 54648 10261 64909 0 64909 64909

** In line with the Companies Act 2013 and the expected useful life of some items added , I have changed the depreciation calculation

Improvements to property will be depreciated over 25 years rather than 35 years previously

SLIP END VILLAGE HALL MANAGEMENT COMMITTEE

BALANCE SHEET

as at 31st December 2021

We approve the attached accounts and confirm that we have made all relevant records and information available for their preparation

....….………................. Honorary Treasurer

----- Start of picture text -----
…………………………………
Chairman
……………………………………
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