**Bromham Village Hall** Registered Charity No : 300010 **Financial Statements For the year ended 28[th] February 2025** ## **Bromham Village Hall** ## **Legal & administrative information** |**Trustee for a charity**|Bromham Village Hall|Bromham Village Hall| |---|---|---| |**Management Committee**|L Dahl|(Chair)| |(Charity Trustees)|S Woodfine|(Vice Chair)| ||F Scott|(Treasurer)| ||J Giles|| ||J Russell|| ||G Cole|| ||N Martin|| ||R Hawkins|| ||J Shields|| |**Secretary**|N Martin|| |**Office Address**|Village Hall|| ||Village Road|| ||BROMHAM|| ||Bedfordshire|| ||MK43 8JP|| |**Accountant & Independent Examiner**|Hazel Kumar|| ||A R Bookkeeping & Accounts Services|| ||18 Portland Close|| ||Bedford|| ||MK41 9NE|| Page | 1 ## **Bromham Village Hall** ## **Index to Financial Statements** |Page|Title| |---|---| |1|Trustees’ report| |2|Independent examiner’s report| |3|Statement of Financial Activities| |4|Balance Sheet| |5|Notes to the financial statements| ## **Bromham Village Hall** Report of the Trustees The Trustees present their report along with the financial statements for the year ended 28[th] February 2025. ## **Structure, Governance and Management** The Bromham Village Hall Trust is a registered charity (No. 300010). The governing document is a conveyance dated 14[th] March 1952. The administration of the charity is in the hands of the management committee who may regulate the conduct of their affairs in such manner as they may think fit. All members shall retire annually at the Annual General Meeting. A casual vacancy arising, shall be filled by the Organisation by which such member shall have been appointed, or by the Committee until the next Annual General Meeting. The members, not to exceed 18, are appointed such that up to 14 members represent specific local organisation listed in the Second Schedule of the governing document, of which 2 members represent the Parish Council, and 4 members are co-opted to represent any local organisation not listed. ## **Objectives and Activities** The trustees continue to pursue the principal objectives of the Trust, being the physical and mental training, recreation, social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations, entertainment or otherwise as may be found expedient for the inhabitants of the Parish of Bromham in the County of Bedford and its immediate vicinity. The objectives of the Trust are achieved by running a Village Hall which is made available for the parish community’s use at preferential rates, whilst spare capacity is made available to any individual or organisation wishing to hire the facilities for the profit of the parish’s community. ## **Trustees** The Trustees who served during the financial year were as follows : L Dahl F Scott J Giles G Cole J Russell S Woodfine N Martin R Hawkins J Shields ## **Achievements and Performance** The financial year to 28 February 2025 saw us make a deficit which was due mainly to planned essential maintenance expenditure to upgrade the fire alarm systems, fire safety equipment and CCTV security system. These improvements were, in part, funded by a grant from the local authority. Revenue from hall bookings was up by just over 8% on the previous year. ## **Financial Review** The trust made a planned deficit in the year. ## **Statement of the Trustees responsibilities** The Trustees are required by law to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the trust as at the end of the financial year and of net movement in funds of the trust for that period. The trustees confirm that appropriate accounting policies have been used and applied consistently and reasonable and prudent judgements have been made in the preparation of the financial statements for the year ended 28[th] February 2025. The trustees also confirm that the financial statements have been prepared on a going concern basis and that the applicable accounting standards have been followed. The Trustees are responsible for maintaining adequate accounting records, for safeguarding the assets of the trust and for taking reasonable steps to prevent and detect fraud and other irregularities. ## **L Dahl** Chairman, Management Committee........ .... Date. 30[th] April 2025 Page | 1 ## **Bromham Village Hall** ## Independent Examiner’s Report to the Trustees I report on the financial statements of the Trust for the year ended 28[th] February 2025 which are set out on pages 3 to 7. ## **Respective responsibilities of the trustees and examiner** The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed. It is my responsibility to: - Examine the financial statements (under section 43 of the Act) - Follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7)(b) of the act - State whether particular matters have come to my attention ## **Basis of Opinion** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken may not have provided all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Emphasis of matter** The accounts are now being verified independently on a monthly basis to ensure completeness and accuracy and regular back up files of the accounting data are being maintained. ## **Independent examiner’s statement** In the course of my examination of the financial statements to 28[th] February 2025, no matter has come to my attention: - (1) That gives me reasonable cause to believe that, in any material respect, the trustees have met the requirements to ensure that: - Proper accounting records are kept (in accordance with Section 41 of the 1993 Act) and - Accounts are prepared which agree with the accounting records and comply with the requirements of the Act. ........................................................... Date ..30[th] April 2025.................................. Hazel Kumar A R Bookkeeping & Accounts Services 18 Portland Close Bedford MK41 9NE Page | 2 ## **Bromham Village Hall** ## Statement of Financial Activities For the year ending 28 February 2025 |Notes
**Incoming Resources**
Donations and other income
3
Income from hire of halls
4
**Resources used**
Direct expenses for hall hire
5
Management and administation costs
6
Operating Profit
Depreciation
Net (Resources expended)/Incoming Resources
Funds brought forward 1 March 2024
Funds carried forward 28 February 2025|**2025**
**£**
11,712
53,037
64,749
19,458
61,649
81,107
(16358)
0
(16,358)
36,452
20,094|**2024**
**£**
2,970
46,700| |---|---|---| |||49,670| |||13,402
38,314| |||51,716| |||(2046)
0
(2,046)
38,498| |||36,452| The notes on pages 5 to 7 form part of these financial statements Page | 3 ## **Bromham Village Hall** Balance Sheet As at 28 February 2025 |Notes
**Fixed Assets**
Hall Equipment
7
**Current Assets**
Bank Balance
8
Debtors
9
**Liabilities : Amounts falling due**
**due within one year**
10
**Net Current Assets**
**Net Assets**
**Funds**
Unrestricted
11|**2025**
**£**
1
18,834
5,411
(4,152)
20,093
20,094
20,094|**2024**
**£**
1
31,876
6,503
(1,928)| |---|---|---| |||36,451| |||36,452| |||| |||36,452| The financial statements were approved by the trustees and signed on their behalf by: **L Dahl Date 30th April 2025** Chairman, Management Committee The notes on pages 5 to 7 form part of these financial statements Page | 4 ## **Bromham Village Hall** Notes to the Financial Statements for the year ending 28 February 2025 ## (b) **Income from hire of hall** Income is recorded on an invoiced basis, adjusted for advance bookings. ## (c ) **Resources expended** Expenditure is included on an accruals basis. ## 2 **Taxation** The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes. |3
**Donations and other income**
Donations
Fundraising
Less Expenses
Rental income from Parish Council
Grants
Bank interest
4
**Income from hire of halls**
Regular Hire
Casual Hire
Hire of Playing Fields
Cleaning
Forfeited deposits
Miscellaneous Income
5
**Direct expenses for hall hire**
Licences
Utilities
Water Rates
Electricity
Gas
General Rates
Grass Cutting
Provision for Bad Debt|**2025**
**2024**
£
£
0
300
1572
830
(560)
(1554)
457
3,020
9952.68
0
290
374
11,712
2,970
£
£
32,339
35,010
20,698
11,691
0
0
0
0
0
0
0
0
53,037
46,700
£
£
477
563
1,201
1,910
7,122
4,649
10,060
5,381
344
323
254
576
19,458
13,402| |---|---| Page | 5 ## **Bromham Village Hall** Notes to the Financial Statements For the year ending 28 February 2025 |6
**Management & Administration costs**
Accountancy
Professional Fees
Salaries & Cleaners
Insurance
Hall consumables, light bulbs, first aid
Refuse Collection
Repairs, Maintenance, Security
Telephone
Advertising
Office stationery, equipment hire, consumables
Postage & delivery
Bank Charges
Miscellaneous expenses
7
**Hall Equipment**
Cost at 1 March
Additions in year
Cost at 28 February
Depreciation at 1 March
Charge in Year
Net book value at 28 February
8 **Cash at bank and in hand**
HSBC Current Account
HSBC Deposit Account
Petty Cash Float|2025
2024
£
£
1,716
1,188
1,096
0
21,790
21,699
2,834
2,223
751
292
3,097
2,457
28,809
8,532
1,042
942
0
0
282
555
2
3
93
77
137
345
61,649
38,314
£
£
9,734
9,734
0
0
9,734
9,734
9,733
9,733
0
0
9,733
9,733
1
1
£
£
2,116
1,004
16,676
30,851
42
21
18,834
31,876| |---|---| Page | 6 ## **Bromham Village Hall** Notes to the Financial Statements For the year ending 28 February 2025 ## 9 **Debtors : Amounts falling due within one year** |Accounts receivable
Prepayments
Sundry Debtors
10 **Liabilities : Amounts falling due within one year**
Purchase Ledger creditors
Accruals
Deposits Paid|2025
2024
£
£
4,728
5,832
683
671
0
0
5,411
6,503
£
£
2424
542
1,728
1,386
4,152
1,928| |---|---| ## 11 **Funds** All funds are considered to be unrestricted funds which the trustees are free to use in accordance with the trust objects. Page | 7