Bromham Village Hall Registered Charity No : 300010
Financial Statements For the year ended 29[th] February 2024
Bromham Village Hall
Legal & administrative information
| Trustee for a charity | Bromham Parish Council | Bromham Parish Council |
|---|---|---|
| Management Committee | L Dahl | (Chairman) |
| (Charity Trustees) | F Scott | (Treasurer) |
| J Giles | ||
| J Russell | ||
| S Woodfine | ||
| N Martin | ||
| W Martinow | ||
| R Hawkins | ||
| J Shields | ||
| Secretary | J Shields | |
| Office Address | Village Hall | |
| Village Road | ||
| BROMHAM | ||
| Bedfordshire | ||
| MK43 8JP | ||
| Accountant & Independent Examiner | Hazel Kumar | |
| A R Bookkeeping & Accounts Services | ||
| 18 Portland Close | ||
| Bedford | ||
| MK41 9NE |
Page | 1
Bromham Village Hall
Index to Financial Statements
| Page | Title |
|---|---|
| 1 | Trustees’ report |
| 2 | Independent examiner’s report |
| 3 | Statement of Financial Activities |
| 4 | Balance Sheet |
| 5 | Notes to the financial statements |
Bromham Village Hall
Report of the Trustees
The Trustees present their report along with the financial statements for the year ended 29[th] February 2024.
Structure, Governance and Management
The Bromham Village Hall Trust is a registered charity (No. 300010). The governing document is a conveyance dated 14[th] March 1952.
The administration of the charity is in the hands of the management committee who may regulate the conduct of their affairs in such manner as they may think fit. All members shall retire annually at the Annual General Meeting. A casual vacancy arising, shall be filled by the Organisation by which such member shall have been appointed, or by the Committee until the next Annual General Meeting. The members, not to exceed 18, are appointed such that up to 14 members represent specific local organisation listed in the Second Schedule of the governing document, of which 2 members represent the Parish Council, and 4 members are co-opted to represent any local organisation not listed.
Objectives and Activities
The trustees continue to pursue the principal objectives of the Trust, being the physical and mental training, recreation, social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations, entertainment or otherwise as may be found expedient for the inhabitants of the Parish of Bromham in the County of Bedford and its immediate vicinity.
The objectives of the Trust are achieved by running a Village Hall which is made available for the parish community’s use at preferential rates, whilst spare capacity is made available to any individual or organisation wishing to hire the facilities for the profit of the parish’s community.
Trustees
The Trustees who served during the financial year were as follows :
L Dahl F Scott J Giles W Martinow J Russell S Woodfine N Martin R Hawkins J Shields
Achievements and Performance
The financial year to 29 February 2024 saw us make a small deficit which was due mainly to planned necessary maintenance expenditure and the sharp increase in energy costs. On a positive note revenue from hall bookings was up by around 13% on the previous year.
Financial Review
The trust made a small deficit in the year.
Statement of the Trustees responsibilities
The Trustees are required by law to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the trust as at the end of the financial year and of net movement in funds of the trust for that period.
The trustees confirm that appropriate accounting policies have been used and applied consistently and reasonable and prudent judgements have been made in the preparation of the financial statements for the year ended 29[th] February 2024. The trustees also confirm that the financial statements have been prepared on a going concern basis and that the applicable accounting standards have been followed.
The Trustees are responsible for maintaining adequate accounting records, for safeguarding the assets of the trust and for taking reasonable steps to prevent and detect fraud and other irregularities.
L Dahl
Chairman, Management Committee........
....
Date. 2[nd] April 2024
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Bromham Village Hall
Independent Examiner’s Report to the Trustees
I report on the financial statements of the Trust for the year ended 29[th] February 2024 which are set out on pages 3 to 7.
Respective responsibilities of the trustees and examiner
The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the financial statements (under section 43 of the Act)
-
Follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7)(b) of the act
-
State whether particular matters have come to my attention
Basis of Opinion
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken may not have provided all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Emphasis of matter
The accounts are now being verified independently on a monthly basis to ensure completeness and accuracy and regular back up files of the accounting data are being maintained.
Independent examiner’s statement
In the course of my examination of the financial statements to 29[th] February 2024, no matter has come to my attention:
-
(1) That gives me reasonable cause to believe that, in any material respect, the trustees have met the requirements to ensure that:
-
Proper accounting records are kept (in accordance with Section 41 of the 1993 Act) and
-
Accounts are prepared which agree with the accounting records and comply with the requirements of the Act.
........................................................... Hazel Kumar A R Bookkeeping & Accounts Services 18 Portland Close Bedford MK41 9NE
Date …..2[nd] April 2024..................................
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Bromham Village Hall
Statement of Financial Activities
For the year ending 29 February 2024
| Incoming Resources Donations and other income 3 Income from hire of halls 4 Resources used Direct expenses for hall hire 5 Management and administation costs 6 Operating Profit Depreciation Net (Resources expended)/Incoming Resources Funds brought forward 1 March 2022 Funds carried forward 28 February 2023 |
2024 2,970 46,700 49,670 13,402 38,314 51,716 (2046) 0 (2,046) 38,498 36,452 |
2023 2,495 42,077 |
|---|---|---|
| 44,572 | ||
| 11,739 39,774 |
||
| 51,513 | ||
| (6941) 0 (6,941) 45,439 |
||
| 38,498 |
The notes on pages 5 to 7 form part of these financial statements
Page | 3
Bromham Village Hall
Balance Sheet
As at 29 February 2024
| Notes Fixed Assets Hall Equipment 7 Current Assets Bank Balance 8 Debtors 9 Liabilities : Amounts falling due due within one year 10 Net Current Assets Net Assets Funds Unrestricted 11 |
2024 £ 1 31,876 6,503 (1,928) 36,451 36,452 36,452 |
2023 £ 1 37,900 4,071 (3,474) |
|---|---|---|
| 38,497 | ||
| 38,498 | ||
| 38,498 |
The financial statements were approved by the trustees and signed on their behalf by:
L Dahl Date 2[nd] April 2024 Chairman, Management Committee
The notes on pages 5 to 7 form part of these financial statements
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Bromham Village Hall
Notes to the Financial Statements for the year ending 29 February 2024
1 Principal accounting policies
(a) Accounting Convention
The financial statements have been prepared under the historical cost convention with the exception that investments are valued at market value. The financial statements are in accordance with applicable accounting standards, the Charities Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) and comply with the Charities (Accounts and Reports) Regulations 2005 issued under the Charities Act 1993.
(b) Income from hire of hall
Income is recorded on an invoiced basis, adjusted for advance bookings.
(c ) Resources expended
Expenditure is included on an accruals basis.
2 Taxation
The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
| 3 Donations and other income Donations Fundraising Less Expenses Rental income from Parish Council Covid Grants Bank interest 4 Income from hire of halls Regular Hire Casual Hire Hire of Playing Fields Cleaning Forfeited deposits Miscellaneous Income 5 Direct expenses for hall hire Licences Utilities Water Rates Electricity Gas General Rates Grass Cutting Provision for Bad Debt |
2024 2023 £ £ 300 0 830 1502 (1554) (1089) 3,020 1,963 0 0 374 119 2,970 2,495 £ £ 35,010 25,872 11,691 16,145 0 0 0 0 0 60 0 0 46,700 42,077 £ £ 563 246 1,910 1,806 4,649 5,977 5,381 2,255 323 1,028 576 428 0 13,402 11,739 |
|---|---|
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Bromham Village Hall
Notes to the Financial Statements For the year ending 29 February 2024
| 6 Management & Administration costs Accountancy Payroll Service Salaries & Cleaners Insurance Hall consumables, light bulbs, first aid Refuse Collection Repairs, Maintenance, Security Telephone Advertising Office stationery, equipment hire, consumables Postage & delivery Bank Charges Miscellaneous expenses 7 Hall Equipment Cost at 1 March Additions in year Cost at 28 February Depreciation at 1 March Charge in Year Net book value at 28 February 8 Cash at bank and in hand HSBC Current Account HSBC Deposit Account Petty Cash Float |
2024 2023 £ £ 1,188 1,716 0 0 21,699 17,706 2,223 1,903 292 2,197 2,457 2,430 8,532 10,316 942 650 0 0 555 2,426 3 0 77 103 345 326 38,314 39,774 £ £ 9,734 9,734 0 0 9,734 9,734 9,733 9,733 0 0 9,733 9,733 1 1 £ £ 1,004 3,903 30,851 33,976 21 21 31,876 37,900 |
|---|---|
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Bromham Village Hall
Notes to the Financial Statements
For the year ending 29 February 2024
| 9 Debtors : Amounts falling due within one year Accounts receivable Prepayments Sundry Debtors 10 Liabilities : Amounts falling due within one year Purchase Ledger creditors Accruals Deposits Paid |
2024 2023 £ £ 5,832 3,592 671 480 0 0 6,503 4,071 £ £ 542 707 1,386 2,768 1,928 3,474 |
|---|---|
11 Funds
All funds are considered to be unrestricted funds which the trustees are free to use in accordance with the trust objects.
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