**Bromham Village Hall** Registered Charity No : 300010
**Financial Statements For the year ended 28[th] February 2021**
## **Bromham Village Hall**
## **Legal & administrative information**
|**Trustee for a charity**|Bromham Parish Council|Bromham Parish Council|
|---|---|---|
|**Management Committee**|J Giles|(Chairman)|
|(Charity Trustees)|W Martinow|(Treasurer)|
||J Russell||
||S Woodfine||
||N Martin||
||L Dahl||
||R Hawkins||
||S Robinson||
||S Simmons||
||M Crow||
|**Secretary**|N Martin||
|**Office Address**|Village Hall||
||Village Road||
||BROMHAM||
||Bedfordshire||
||MK43 8JP||
|**Accountant & Independent Examiner**|Hazel Kumar||
||A R Bookkeeping & Accounts Services||
||18 Portland Close||
||Bedford||
||MK41 9NE||
Page | 1
## **Bromham Village Hall**
## **Index to Financial Statements**
|Page|Title|
|---|---|
|1|Trustees’ report|
|2|Independent examiner’s report|
|3|Statement of Financial Activities|
|4|Balance Sheet|
|5|Notes to the financial statements|
## **Bromham Village Hall**
Report of the Trustees
The Trustees present their report along with the financial statements for the year ended 28[th] February 2021.
## **Structure, Governance and Management**
The Bromham Village Hall Trust is a registered charity (No. 300010). The governing document is a conveyance dated 14[th] March 1952.
The administration of the charity is in the hands of the management committee who may regulate the conduct of their affairs in such manner as they may think fit. All members shall retire annually at the Annual General Meeting. A casual vacancy arising, shall be filled by the Organisation by which such member shall have been appointed, or by the Committee until the next Annual General Meeting. The members, not to exceed 18, are appointed such that up to 14 members represent specific local organisation listed in the Second Schedule of the governing document, of which 2 members represent the Parish Council, and 4 members are co-opted to represent any local organisation not listed.
## **Objectives and Activities**
The trustees continue to pursue the principal objectives of the Trust, being the physical and mental training, recreation, social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations, entertainment or otherwise as may be found expedient for the inhabitants of the Parish of Bromham in the County of Bedford and its immediate vicinity.
The objectives of the Trust are achieved by running a Village Hall which is made available for the parish community’s use at preferential rates, whilst spare capacity is made available to any individual or organisation wishing to hire the facilities for the profit of the parish’s community.
## **Trustees**
The Trustees who served during the financial year were as follows :
J Giles N Martin W Martinow J Russell S Woodfine L Dahl R Hawkins S Robinson S Simmons M Crowe
## **Achievements and Performance**
The financial year to 28 February 2021 was severely impacted by the COVID 19 pandemic and for much of the year the hall was not able to open due to government guidance in line with COVID measures. As such income from bookings fell dramatically. However with the help of COVID grants from local government and cost savings made due to not being open we managed to finish the year with a healthy profit which will provide a buffer as we move forward into the next financial year and the uncertainties that brings.
## **Financial Review**
The trust made a welcome profit in the year.
## **Statement of the Trustees responsibilities**
The Trustees are required by law to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the trust as at the end of the financial year and of net movement in funds of the trust for that period.
The trustees confirm that appropriate accounting policies have been used and applied consistently and reasonable and prudent judgements have been made in the preparation of the financial statements for the year ended 28[th] February 2021. The trustees also confirm that the financial statements have been prepared on a going concern basis and that the applicable accounting standards have been followed.
The Trustees are responsible for maintaining adequate accounting records, for safeguarding the assets of the trust and for taking reasonable steps to prevent and detect fraud and other irregularities.
**J Giles** Chairman, Management Committee....................................................................
**07-12-2021**
Date ...........................................................
Page | 1
## **Bromham Village Hall**
## Independent Examiner’s Report to the Trustees
I report on the financial statements of the Trust for the year ended 28[th] February 2021 which are set out on pages 3 to 7.
## **Respective responsibilities of the trustees and examiner**
The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed.
## It is my responsibility to:
- Examine the financial statements (under section 43 of the Act)
- Follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7)(b) of the act
- State whether particular matters have come to my attention
## **Basis of Opinion**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken may not have provided all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Emphasis of matter**
The accounts are now being verified independently on a monthly basis to ensure completeness and accuracy and regular back up files of the accounting data are being maintained.
## **Independent examiner’s statement**
In the course of my examination of the financial statements to 28[th] February 2021, no matter has come to my attention:
- (1) That gives me reasonable cause to believe that, in any material respect, the trustees have met the requirements to ensure that:
- Proper accounting records are kept (in accordance with Section 41 of the 1993 Act) and
- Accounts are prepared which agree with the accounting records and comply with the requirements of the Act.
........................................................... Date …..07.12.2021.................................... Hazel Kumar A R Bookkeeping & Accounts Services 18 Portland Close
Bedford MK41 9NE
Page | 2
## **Bromham Village Hall**
## Statement of Financial Activities
For the year ending 28 February 2021
|Notes
**Incoming Resources**
Donations and other income
3
Income from hire of halls
4
**Resources used**
Direct expenses for hall hire
5
Management and administation costs
6
Operating Profit
Depreciation
Net (Resources expended)/Incoming Resources
Funds brought forward 1 March 2020
Funds carried forward 28 February 2021|**2021**
**£**
39,098
12,308
51,406
7,206
21,323
28,529
22877
0
22877
25302
48179|**2020**
**£**
6,475
43,478|
|---|---|---|
|||49,953|
|||10,852
40,550|
|||51,402|
|||(1449)
0
(1449)
26751|
|||25302|
The notes on pages 5 to 7 form part of these financial statements
Page | 3
## **Bromham Village Hall**
Balance Sheet As at 28 February 2021
|Notes
**Fixed Assets**
Hall Equipment
7
**Current Assets**
Bank Balance
8
Debtors
9
**Liabilities : Amounts falling due**
**within one year**
10
**Net Current Assets**
**Net Assets**
**Funds**
Unrestricted
11|**2021**
**£**
1
48,076
645
(543)
48,178
48,179
48,179|**2020**
**£**
1|
|---|---|---|
|||25,240
3,705
(3644)|
|||25,301|
|||25,302|
||||
|||25,302|
The financial statements were approved by the trustees and signed on their behalf by:
**J Giles ........................................................... Date ...07.12.2021......................................** Chairman, Management Committee
The notes on pages 5 to 7 form part of these financial statements
Page | 4
## **Bromham Village Hall**
## Notes to the Financial Statements for the year ending 28 February 2021
## 1 **Principal accounting policies**
## (a) **Accounting Convention**
The financial statements have been prepared under the historical cost convention with the exception that investments are valued at market value. The financial statements are in accordance with applicable accounting standards, the Charities Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) and comply with the Charities (Accounts and Reports) Regulations 2005 issued under the Charities Act 1993.
## (b) **Income from hire of hall**
Income is recorded on an invoiced basis, adjusted for advance bookings.
## (c ) **Resources expended**
Expenditure is included on an accruals basis.
## 2 **Taxation**
The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
|3
**Donations and other income**
Cash donations
Fundraising
Less Expenses
Rental income from Parish Council
Covid Grants
Bank interest
4
**Income from hire of halls**
Regular Hire
Casual Hire
Weddings
Hire of Playing Fields
Buffets
Hire of tables, china, decorations
Cleaning
Forfeited deposits
Miscellaneous Income
5
**Direct expenses for hall hire**
Licences
Hire of tables, china, decorations
Buffets
Utilities
Water Rates
Electricity
Gas
General Rates
Grass Cutting
Provision for Bad Debt|2021
0
0
0
2,083
37,000
15
39,098
£
11,973
335
0
0
0
0
0
0
0
12,308
£
1,193
0
0
454
3,278
1,565
162
554
0
7,206|2020
£
3318
1896
(1201)
2,428
34|
|---|---|---|
|||6,475|
|||£
29,997
13,481
0
0
0
0
0
0
0|
|||43,478|
|||£
803
0
0
1,407
3,744
2,113
1,937
848
0|
|||10,852|
Page | 5
## **Bromham Village Hall**
Notes to the Financial Statements For the year ending 28 February 2021
|6
**Management & Administration costs**
Accountancy
Payroll Service
Salaries & Cleaners
Insurance
Hall consumables, light bulbs, first aid
Refuse Collection
Repairs, Maintenance, Security
Telephone
Advertising
Office stationery, equipment hire, consumables
Postage & delivery
Bank Charges
Miscellaneous expenses
7
**Hall Equipment**
Cost at 1 March
Additions in year
Cost at 28 February
Depreciation at 1 March
Charge in Year
Net book value at 28 February
8 **Cash at bank and in hand**
HSBC Current Account
HSBC Deposit Account
Petty Cash Float|2021
£
864
640
8,529
1,763
436
2,430
5,903
601
0
155
0
0
0
21,323
£
9,733
0
9,733
9,732
0
9,732
1
£
3,864
44,059
153
48,076|2020
£
936
640
19,639
1,755
316
2,800
12,214
799
0
1,450
0
0
0|
|---|---|---|
|||40,550|
|||£
9,733
0|
|||9,733|
|||9,732
0|
|||9,732|
|||1
£
5,136
20,044
60|
|||25,240|
Page | 6
## **Bromham Village Hall**
Notes to the Financial Statements For the year ending 28 February 2021
|9
**Debtors : Amounts falling due within one year**
Accounts receivable
Prepayments
Sundry Debtors
10
**Liabilities : Amounts falling due within one year**
Purchase Ledger creditors
Accruals
Deposits Paid|2021
2020
£
£
621
3,079
24
627
0
0
645
3,705
£
£
(157)
2164
700
1480
543
3,644|
|---|---|
## 11 **Funds**
All funds are considered to be unrestricted funds which the trustees are free to use in accordance with the trust objects.
Page | 7