2021-12-31-accounts - Billington Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Billington Village Hall

Chairman and Treasurers report.

When we met for the annual meeting last year, we were just emerging from the second Covid lockdown and hoping thing would improve and now a year later its seems quite hard to remember how we felt and all the problems which we had to deal with.

Use of the hall is still less than before Covid but bookings for parties and other activities are slowly coming in again and so things are almost back to normal.

The major change in the hall this year has been the installation of the accessible toilet. This had been planned for several years and in January Mick Reilly started work and thanks to his efforts we only had to close the hall for two weeks and he was able to complete the job working round the regular lettings. Apart from providing the toilet the work has created a much better main entrance and an improved approach to the existing toilets. Altogether we think a very good result and we thank Mick for his thought and care with the job.

In September, unexpectedly we received a letter from the Parish Council with a detailed survey of repair work required to the hall with a schedule of when they expected the work to be dealt with. We were surprised to receive this because although the hall is held on a 99 year lease from the Council, we had received no indication that they were planning to conduct a survey. Some of the matters they raised had existed for many years.

We have now dealt with most of the items they listed, there is still some external redecoration to be done which will be done in July, this was delayed waiting for better weather.

It was decided to employ a gardener on a semi-regular basis to keep the weeds under control and to keep the car park tidy. This has made a big difference and Mike Lennard has planted wildflowers on the bank between the car park and the main road and they are already making a good show.

A very well attended and successful Quiz night was held in November which raised £367 for the hall and the raffle raised £208 which was given to Children in need. Thanks go to Sharon for organizing this.

Following an offer at last years AGM Tony Price has now built a new website for the village hall which if not already live will be shortly. We hope this will provide more information for users together with other information about what is happening in the village. We thank Tony for his work on this.

During 2021 the lettings and fund-raising income approximately equated with normal outgoings but the receipt of the lottery grant for the toilet and Covid grants increased funds to £66,509 at the end of year. Since then, payments for the toilet extension and other repairs have reduced funds to about £39,000 and we are considering what further improvements we can carry out while of course retaining sufficient funds to deal with unforeseen problems.

In September Peter & Theresa West Robinson resigned from the committee. We thank them for their input during their time with us, particularly the ‘Oh Brother! ’ event which Peter organized. At that time, we are fortunate that Deborah Earnshaw agreed to join the committee and so we now number seven.

Mike Lennard has been vice chairman, Sandra Brewin is the Church representative and has the task of looking after the key for hirers and checking the hall after they leave. Julia Haviland represents the Bowls Club, Sharon is our secretary and Anne Edwins and Deborah are our most recently appointed members.

I have acted as chairman and treasurer and would thank all the committee members and our booking clerk, Tina for their work and efforts. The hall is like an iceberg – there is not much on the surface but there is a lot going on below which no one sees!

ndent Examinerf5 Re ort to th Trustees on Villa e Hall I report on the accounts of Billington Villa8e Hall for the year ended 31 December 2021 which are set out on pages 1-2. Respectlve responslbllities and examSner The Hall's trustees are responsible for the preparation of the accounts. The Hall's trustees consider that an audit it not required for this year lunder Section 43121 of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It Is my responsibility to: Examine the accounts (under section 43131 (al of the 1993 Act; To follow the procedures laid down in the General Diredions given by the Charlty Commi55ioners (under S4317llbl of the 1993 Act) and,. State whether particular matters have come to my attention. Bas15 of Independent examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Hall and a comparison of the accounts presented with those records. It also includes consideration of any unusLtal items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matter5. The procedures undertaken do not provide all the evider¢ce that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examinerfs statement In connection with my examination, no matter ha5 come to my attention,- 111 which gives me reasonable cause to believe that in any material respect the requirements. To keep accounting records in accordance with S41 of the 1993 Act,. and To prepare a unts which accord with the accounting records and comply with the accoun quirement of the 1993 Act have not been met or,. 121 to whic pinion, attention should be drawn in order to enable a proper understanding of the acco reached. rt T R Spencer Gaddesden Turn Great Billington Leighton BL¢zzard Beds LU7 9BW Independen¢ Examiners Report &llin8ton Villa8e H3112021

BILLINGTON VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st DECEMBER 2021 2021 2020 RECEIPTS Lettings & Hire Fund Raising receipts Covid 19 Grants Lottery grant Insurance claim Bank interest 4168 549 16907 iocx)o 6268 29 3061 2526 11334 107 37921 17028 DIREcf CHARITABLE EXPENDITURE Hall Cleaning Repairs & maintenance Water Electricity Insurance Planning application 1060 1364 1218 815 184 716 1041 8Ck) 185 359 1012 3980 4774 OTHER EXPENDITURE Fund raising costs Sundry expenses Insurance repair Share of Play income to Church 182 91 6268 580 134 850 6541 1564 TOTAL PAYMENTS 10521 6338 NEf RECEIPTS(PAYMENTSI 27400 10690 Funds brought fOard 39109 28419 FUNDS CARRIED FORWARD 66509 39109 Page I

FUND RAISING Net 2021 Net 2020 Income Expenses Murder mystery play Quiz Arena 1861 549 182 367 85 1946 549 182 367 REPAIRS & MAINTENANCE 2021 2020 Heating maintenance Fire Extinguishers Car park Electrical testing Christmas lights Plumbing & Drains Sundry items 220 121 260 555 161 206 368 175 47 1364 815 STATEMENT OF ASSETS Cash at bank Current account Holding account Virgin Account 44181 1395 21931 67507 387 67894 1385 16863 720 21902 39485 334 39819 710 Cash in hand Less deposits held 66509 39109 Page 2