Eastern Region **Telephone** 01767 314973 Biggleswade Sea Cadets TS Duchess **Email** 4 Station Road Biggleswade.scc@btinternet Biggleswade .co.uk Bedfordshire SG18 8AL **Charity Number:** 300005 sea-cadets.org
## **MINUTES OF ANNUAL GENERAL MEETING – 8 November 2021 held via Zoom**
**Present:** H Robinson, T Kimberley, J Stead, S Kimberley, R Wendon, S Gibbens, D Gibbens, A Griffiths, S Stead, C Sparshott, M Holmes, M Wendon, K Atkins, M Atkins, J Ditchburn
**Apologies** :A Burt, J Hagger
## **Minutes of Last Meeting:** Accepted as a true record and carried unanimously **Proposed R Wendon Seconded S Kimberley**
**Matters Arising:**
None
**Chairman’s Report**
See attached
**Co Report** See Attached
## **Parents and Friends Report** See attached
**Treasurers Report** See attached
**Unit Accounts** See attached
## **Elections**
**President** Mr Alistair Burt MP
## **Proposed T Kimberley Seconded M Wendon**
**Vice President** Mrs Judith Hagger - standing down
## **Civilian Committee Re-Elected en bloc Proposed S Gibbens Seconded A Griffiths**
## **P & F Committee**
## **Re-Elected en bloc Proposed M Holmes Seconded R Wendon**
The meeting was brought to a close at 7.30pm
**Date**
## **Signature H Robinson Chair**
**Signature C Sparshott UMT Member**
## **Date**
## **Agreed via Zoom**
**BIGGLESWADE UNIT (T.S. DUCHESS) CHAIRMAN’S ANNUAL REPORT 2020/21** This report is my third as the Chairman of the Unit Management Committee for the year period 2020/21.
We are currently still operating in a covid secure manner and have had to return back to online training a couple of times, the majority of the time the unit has been able to do face to face training.
However this is not the case for the UMT we are not allowed to meet face to face yet and this proving to be very frustrating and hopefully this will change in the very near future. As part of a team effort in the running of the Unit, the Unit Management Committee helps the unit staff run the Unit, although most of its work is in the background. The staff in uniform are the ones seen by yourselves, as parents, supporters and cadets, running the parade nights, events and activities led by the Commanding Officer. However, the Committee works together with the CO and is equally as important in keeping it safe, secure and viable with funding for all the activities held. This year in particular the team has worked exceptionally hard to keep Biggleswade Sea Cadets running in very trying times, I am extremely proud of our team and everything we have achieved during this challenging period of time.. Fundraising is carried out by the subcommittee of the UMT, which here in Biggleswade, we call the Parents and Friends Committee. Their efforts ensure the success and onward progression of the Unit facilities for our ship’s company by providing the fundamental monetary resources for the running of the Unit. Altogether we are all responsible to the relevant charitable authority and the Marine Society and Sea Cadets Corps for the Unit as a whole. Due to covid restrictions they have been unable to fundraise this reporting year. We are inspected by a representative of the Royal Navy every year to make sure that as a unit we are following the rules and all parts of the unit structure are working correctly together (the sea cadets equivalent of Ofsted). We are awaiting the result of our inspection. I would like to say a big thank you once again to all the uniformed staff for the unpaid voluntary time that they give to the Corps every week for parade nights, and the additional time that they are required to also give on top of that to become qualified to do what they do. Without them, the Unit would not achieve what we have. My sincere thanks to each of you for yet another, at times I’m sure, challenging year as a Sea Cadet volunteer. Regarding financial matters I am pleased to report that the finances of the Unit have still been fairing reasonably well this year, of which the Treasurer will present the finer details to you in a little while.
The Emily Thornton School of Dance is still with us, due to covid and restrictions we have been unable for most of the year to rent out to other parties. Although some of our regular hirers are starting to come back.
The band have been able to train again after getting the relevant permissions and were able to appear at the local church fete in September, I have to say it was very nice to see them back out and about again and hope that they are able to continue with this as things start to return to normal.
The activities and events that the cadets have taken part in this year will have been very limited, I’m sure, will be mentioned in the CO’s report so I won’t anticipate them here. However, I would just like to say for the record that the Unit has an excellent reputation for being excellent representatives of the Sea Cadet Corps wherever they go.
Finally, for my report I bring us back to the subject of the committees and the requirement for volunteers to be part of them. They are essential to the running of this Unit, to ensure that it is an effective and safe environment for the cadets and staff to use and although we have a committee, we could still welcome anyone who would like to be part of it, we are looking for various roles to be filled. We are running on the barest minimum of numbers and we do struggle at times to hold effective meetings because of this.
Therefore, if anyone would be interested in joining this committee, or the Parents and Friends as part of the fund-raising crew, then please come and talk to either myself or Theresa Kimberley.
Finally, thank you all for taking time to attend tonight, and this concludes my report for the year.
Helen Robinson Chairman 8 November 2021
## **REPORT FOR THE TS DUCHESS 2021 AGM – 8th November 2021**
## **BY PPO SCOTT KIMBERLEY OIC**
We have been back parading for the best part of the year now and although we are still governed by some restrictions we are doing well. As we predicted last year we have emerged even stronger from this virus than even we could have planned, we have seen the unit grow in numbers from 25 to almost 40 cadets and although not all courses are back on the agenda as yet our cadets are making full use of what is available. We have had cadets on a shooting course, peer educator course, and more recently a Power Boat level 2 course which was conducted by our very own Po Warren, more cadets are booked on course for the near future
Although we were the first Unit in the district to gain Lime status we didn’t really bother too much about the boating aspect as this just wasn’t feasible at that time, however we have now got lime status for boating and have been taking advantage of this fully and will continue to do so as long as the weather allows
With the help from the UMC and parents we have managed to complete some much needed work around the unit, this includes damp proofing the exterior walls in the wardroom, fixing all the roof flashings on the main deck roof, we have also refurbished the main deck area which was well over due and looks fantastic, so thanks to all involved
The unit band has been working extremely hard and even fitting in some engagements ie: St Andrews church fete saw the band perform its first public show for almost 2 years, some cadets were also involved in the field gun run and we also had cadets manning the recruitment stall with Po Barrett and PPO Pestel .More recently we had our Corp of Drums perform at RAF Wyton for Trafalgar night and Pickle night which was a resounding success
In my report last year I mentioned that we had only just had our annual inspection and although we thought it went very well we didn’t have the results as yet, we now know that in fact it went better than we thought and that we got awarded a burgee for our efforts. This really is top honours and just doesn’t get much better, this is an award for everyone involved in Biggleswade sea cadets well done!
## **Summary:**
So just to summarise the last 12 months at Biggleswade sea Cadets. The UMC the P&F the Uniformed and uniformed staff and just those people that turn up and say “ Don’t worry I`ll do that “ are all so important and I just want to thank every single one of you for the time, support and passion you give to our Unit, thank you all.
Obviously, this is something which none of us have had to deal with before so a meeting was held, it was decided that we would continue our training via zoom, this was a challenge but all the staff ran with it and in my opinion done a fantastic job.
In late August with a lot of hard work from the unit chair and other members of staff we managed to reach Lime status which basically means the unit is ready to conduct face to face training which with the help of the uniformed staff/civilian Instructors and the P&F Ladies is now happening in a very successful way.
There are some district courses happening now on a small scale, ie, we had 6 cadets involved in a 2 day shooting course just this week, we also have 4 cadets involved in a peer educator course at Stevenage unit next week
Due to the structured training which was conducted on zoom we have been able to award advancements such as 2 Able Cadets last week and there will be more very soon
The Band are also conducting face 2 face training with restrictions but this is proving popular, unfortunately we are unable to attend any parades for the foreseeable future but we will continue working hard for when we can
## **Summary:**
I would just like to say that our unit is going through some of the most difficult times it has ever faces and due to the hard work, attitude and good old fashioned Biggleswade sea Cadet spirit of everyone involved, the staff, the Army of CIs ,the P&F Ladies ,the UMC, the cadets and their parents who every now and then send a message or text of thanks which makes a huge difference ,we are going come out the other end stronger than ever.
This concludes my report. PPO S Kimberley Officer in Charge
## **P & F FUNDRAISING REPORT Theresa Kimberley**
It has been a strange year for the P&F team, we have focussed our efforts on helping the unit wherever we possibly can with providing tuck baskets in each classroom so that cadets don’t have to travel around the unit etc. At the early stages we ran the Covid desk at the front of the unit taking temperatures and managing the cadets entrance into the unit. Ardene has been supplying tea, coffee and biscuits to staff at standeasy and also at band and practising up the yard.
We have however, managed a small amount of fund raising this includes the raffle tickets from the Round Table which cadets sold on their behalf we are still waiting to see how much we made. Ardene gladly handed out some small jars which were nicely filled with spare change and they were returned, so far we have raised £120.00 and that is still ongoing.
Unfortunately, we cannot re-open the bar which we would normally do for Remembrance Day but obviously this is a good fund raiser for us. We are hoping that this will change before June when we hope to be ready to open for Carnival.
If you would like to join our team or can just help out at the events please speak to one of the team and they will help you.
I would like to thank Ardene for holding the fort so tremendously as I have not been down the unit very often, so she has been manning everything by herself. This is a big thank you from me to her. I would like to thank Mrs Gibbons for supplying the small jars for our money collection pots.
This concludes my report.
Mrs T Kimberley Chair of the P&F
## **Treasurers Report**
- The accounts are fairly self-explanatory but feel free to ask any questions.
- Healthy year in isolation made up mainly with council grants, donations and hall hire etc.
- Main costs have been the purchase of a new mini bus, building maintenance
- Utilities are still our biggest expense
Colin Sparshott Treasurer
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THE SEA CADETS Form
ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT SCC A3 (R&P)
RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2021 Mar-2010
**----- End of picture text -----**
(*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218)
(Also to be forwarded to Area Business & Management Director and as otherwise directed no later than 1 November each year)
**----- Start of picture text -----**
Unit Name: Biggleswade 31/03/2021 300005
Fund-name/purpose (if not held for the Unit’s general purposes) :- THIS LAST
YEAR YEAR
REVENUE RECEIPTS – Notes £ £
HQ-GRANTS:
- CAPITATION
- TRAVEL EXPENSE REFUNDS
- DIRECT 322.84 655.40
- SCVA (Sea Cadet Victualling Allowance)
OTHER GRANTS 30,240.93 1,000.00
CADET CONTRIBUTIONS 2,367.00 2,258.00
OTHER DONATIONS 7,750.00 150.00
LEGACIES
MOD - BOAT REPAIR GRANT
FUNDRAISING PROCEEDS (not: Special Events as below)
SPECIAL EVENTS PROCEEDS (as charitable activity only)
OTHER CHARITABLE ACTIVITIES:
- COMPETITION RECEIPTS
- COURSE FEES
SUNDRY SALES RECEIPTS
INVESTMENT INCOME RECEIVED
BANK DEPOSIT INTEREST 5.67 22.89
PROPERTY RENTS (includes any occasional lettings/hirings) 7,655.00 20,385.00
OTHER REVENUE RECEIPTS 216.00
TOTAL REVENUE RECEIPTS A 48,341.44 24,687.29
NON-REVENUE RECEIPTS –
INVESTMENT SALES PROCEEDS
PROCEEDS FROM SALES OF OTHER FIXED ASSETS
LOANS RECEIVED/RECOVERED (include grants per contra*)
TRANSFERS FROM ANY OTHER [#] FUND OF THE UNIT
ANY OTHER RECEIPTS
TOTAL NON-REVENUE RECEIPTS B
TOTAL RECEIPTS (=A+B) C 48,341.44 24,687.29
Reconciliation:-
NET CHANGE FOR YEAR IN CASH/BANK BALANCE:-
- REVENUE ITEMS (= A – D from page AC2) G 28,151.27 2,703.27
- NON-REVENUE ITEMS (= B – E from page AC2) H -9,846.98 -1,700.00
- COMBINED (=G+H) 18,304.29 1,003.27
CASH/BANK BALANCE FROM LAST YEAR-END 21,752.42 20,749.15
CASH/BANK BALANCE AT THIS YEAR-END 40,056.71 21,752.42
**----- End of picture text -----**
Page AC1
**----- Start of picture text -----**
THE SEA CADETS Form
ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT SCC A3
(R&P)
RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2021 Mar-2010
(*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218)
(Also to be forwarded to Area Business & Management Director and as otherwise directed no later than 1 November each year)
Unit Name: Biggleswade 31/03/2021 300005
Fund-name/purpose (if not held for the Unit’s general purposes) :- THIS LAST
YEAR YEAR
Notes £ £
REVENUE PAYMENTS –
FUNDRAISING COSTS (not: Special Events as below)
INVESTMENT MANAGEMENT COSTS (if any)
DIRECT CHARITABLE ACTIVITY COSTS:
- SPECIAL EVENTS COSTS
- COMPETITION COSTS
- TRAVEL COSTS 3,926.93
- CATERING COSTS
- TRAINING COURSES COSTS 442.00
- GRANTS (including any charitable loans written off)
ARTICLES PURCHASED FOR RESALE
OVERHEAD COSTS FOR:
- RENT / COUNCIL TAX
- HEAT, LIGHT & WATER 7,338.96 11,778.75
- TELEPHONE 708.86 732.00
- POSTAGE
- PRINTING & STATIONERY 180.00
MAINTENANCE COSTS FOR:
- BUILDINGS 9,192.50 1,856.68
- BOATS
- VEHICLES
- COMPUTERS
- OTHER EQUIPMENT
FUEL COSTS 383.05 1,326.41
INSURANCE COSTS 1,265.00 575.00
BANK INTEREST & CHARGES
CHARITY GOVERNANCE COSTS:
- FOR AUDIT OR INDEPENDENT EXAMINATION
- FOR ACCOUNTS PREPARATION
- FOR LEGAL ADVICE (for constitution or trustees)
OTHER REVENUE COSTS 1,121.80 1,346.25
TOTAL REVENUE PAYMENTS D 20,190.17 21,984.02
NON-REVENUE PAYMENTS –
FOR INVESTMENTS PURCHASED
FOR OTHER FIXED ASSETS (including any improvements) 1,700.00
LOANS MADE/REPAID
TRANSFERS FROM ANY OTHER [#] FUND OF THE UNIT
ANY OTHER PAYMENTS - MINIBUS LEASE 9,846.98
TOTAL NON-REVENUE PAYMENTS E 9,846.98 1,700.00
TOTAL PAYMENTS (=D+E) F 30,037.15 23,684.02
( [#] Attach that Fund’s similar Account of Payments as page AC2A, and so on)
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Page AC2
**----- Start of picture text -----**
THE SEA CADETS Form
ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT SCC A3 (R&P)
STATEMENT OF BALANCES & ACCOUNTS NOTES for year ended 31 March 2021 Mar-2010
(*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218)
(Also to be forwarded to Area Business & Management Director and as otherwise directed no later than 1 November each year)
Unit Name: Biggleswade 31/03/2021 300005
Name THIS LAST
In England & Wales: STATEMENT OF ASSETS & LIABILITIES of Fund YEAR YEAR
(English/Welsh/NI Units: No valuations/costs or accounts notes required) if restricted £ £
ASSETS:
CASH/BANK BALANCE(S) AT YEAR-END (from page AC1) 40,056.71 21,752.42
BANK DEPOSITS (if any) not included above
LOANS RECOVERABLE
OTHER DEBTS (total recoverable – exclude any “accruals”)
*STOCKS OF ITEMS FOR RESALE (total cost)
INVESTMENTS (present value of securities &c)
INVESTMENTS (ditto – belonging to a Restricted Fund, if any)
*OTHER FIXED ASSETS:
- LAND & BUILDINGS 191,057.49 191,057.49
- BOATS 1,216.32
- VEHICLES
- COMPUTERS
- OTHER EQUIPMENT
*For all these items (including any gifts at estimated value when given)
state their total present value here if lower than as above
LIABILITIES
LOANS REPAYABLE
OTHER CREDITORS (total payable – exclude any “accruals”)
CONTINGENT LIABILITIES (estimated total amount)
Signed as authorised by the Unit’s Management Committee - Date: 08 November 2021
………………………………………….. ……………………………………...Unit Treasurer
………………………………………………………………………………….. Unit Chairman
Note: The statutory audit or independent examination report on this Statement of Account must be attached.
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