**Registered Charity No: 299966** ## **SUNNINGDALE VILLAGE HALL** ## **Unaudited Accounts** **for the year ended 31 December 2025** ## **SUNNINGDALE VILLAGE HALL** ||**Information**| |---|---| |**Trustees**|Helen Whiteman| ||Joanne Hermon| ||Rachel Turner (appointed 19thMarch 2025)| ||Adam Lewington (appointed 20thJanuary 2026)| ||Shazia Khawaja (resigned on 31stDecember 2025)| ||Julia Chester (resigned 28thFebruary 2025)| ||Eric Nicoli (resigned 20thSeptember 2025)| ||Lee Harrison (resigned 20thJanuary 2026)| |**Operations Team**|Chelsea Willetts - Operations and Bookings Manager| ||Rachel Aujla - Marketing Assistant| ||Stuart Wingate - Hall Caretaker ( Resigned on 31st| ||December 2025)| ||Maria Crawford-Smith – Village Hall Manager (appointed| ||April 2025)| |**Charity Registered Office**|Church Road| ||Sunningdale| ||Berkshire| ||SL5 0NJ| |**Office Address**|Sunningdale Village Hall| ||Church Road| ||Ascot| ||Berkshire| ||SL5 0NJ| |**Examiner**|Auditing Solutions| ||46 The Common| ||Bromham| ||Chippenham| ||SN15 2JJ| |**Bankers**|Metro Bank| ## **SUNNINGDALE VILLAGE HALL** ## **Contents** **----- Start of picture text -----**
Page
Trustee’s Report 1-2
Independent Examiner's Report 3
Income & Expenditure Account 4
Balance Sheet 5
Notes to the accounts 6
**----- End of picture text -----**
**SUNNINGDALE VILLAGE HALL** ## **Trustees’ Report for the year ended 31 December 2025** ## **Registered Charity Number:** 299966 **Registered Office:** Church Road, Sunningdale, Ascot, Berkshire SL5 0NJ ## **Trustees:** The Trustees at the date of this Report, the Trustees were Helen Whiteman, Joanne Hermon and Rachel Turner (appointed 19[th] March 2025). After the year end, Adam Lewington was appointed on 20[th] January 2026. ## **Structure, Governance and Management:** The Charity is an unincorporated association governed by a registered Charity Commission Scheme dated 12 February 1988 as amended on 23 November 2009, 31 March 2017 and 20 September 2019. Governance is the responsibility of a Trustee Board. The day-to-day management of the Charity is carried out by an Operations Team appointed by the Trustees. ## **Financial review:** The Trustees report that in 2025, the year covered by this report, the charity made a deficit of £3,839 (2024: surplus of £2,343). Income levels have decreased to £55,097 (2024: £58,032). Expenditure of £58,936 (2024: £55,689) has increased due to supplier increases and an additional member of staff taken on in April 2025. At 31 December 2025 reserves, all of which were unrestricted, were £44,082 (2024: £47,920). Trustees have reviewed their reserves policy which is to maintain reserves at a minimum of six months running expenditure, currently equating to approximately £27,500, in addition to those designated for specific purposes. As the general reserve balance of £17,808 was below the reserve policy, the Trustees intend to rebuild this fund in the coming year. The designated reserve stands at £26,274, there has been no movement during this year and the balance remains the same as the brought forward balance at 1st January 2025 of £26,274. Any other reserves are available for investment in the further development of the facilities and activities of the charity, as and when deemed appropriate by the Trustees, ## **Objectives and Activities:** The object of the Charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Sunningdale and the neighbourhood thereof (the “area of benefit”) without distinction of political, religious or other opinions, for meetings, lectures and classes, and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. ## **SUNNINGDALE VILLAGE HALL** 1 Sunningdale Village Hall sits at the heart of Sunningdale’s community life and is the home of a wide range of social, leisure and recreational activities. It is used throughout the day and evening for many classes and activities. The main hall has a raised wooden stage area ideal for theatrical performances or musical events. A serving hatch direct from the kitchen makes it an ideal venue for many functions where eating and dancing can be combined. A smaller hall at the rear of the building is the home (during the day in term time) of Sunningdale Pre-School. It too has its own kitchen and can be hired for events at evenings and weekends. There are also gardens to the rear of the building. The Trustees monitor hire rates to ensure that the facilities are affordable to a wide cross section of the community, whilst remaining competitive with alternative venues and sufficient to ensure the Hall’s ongoing viability. Concessionary rates are offered to registered charities. ## **Achievements:** The income in 2025 fell this year from £58,032 to £55,097. This made up of a fall in interest received and a very minimal fall in regular, one off booking income and Advertising income. Also in 2024 there was income from Scottish Power of £1,365 for a settlement claim and this was not replicated in 2025. It continues to remain essential that the hall generates a healthy surplus to ensure funds are available for its long-term maintenance. Hire rates were held for the year and the Trustee and the Operations Team continued to promote community activities through their Website and Facebook. In 2025 a Free Family Funday was held, WiFi was installed and the website has been updated to enable donations to be made more easily. To maximize the value of donations, the charity is now registered for Gift Aid. The Operations Team continue to be located at an office at Sunningdale Village Hall, Church Road, Sunningdale since the management of the hall transitioned from the Parish Council to the new Trustees. There has been just one change to the operations team in 2025. Maria Crawford-Smith joined as Village Hall Manager in April 2025. ## **Public benefit:** The Charity Trustees believe that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission. **Rachel Turner Trustee** **dd mmm 2026** **SUNNINGDALE VILLAGE HALL** ## 2 ## **Independent Examiner's Report to the Trustees of SUNNINGDALE VILLAGE HALL** We report on the accounts of the trust for the year ended 31 December 2025, which are set out on pages 4 to 6. ## **Respective responsibilities of trustees and examiner** As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention. ## **Basis of independent examiner’s report** Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with our examination, no matter has come to our attention: - 1) which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act, have not been met; or; - 2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **For and on Behalf of Auditing Solutions dd mmm 2026** 3 ## **SUNNINGDALE VILLAGE HALL** ## **Income & Expenditure Account for the year ended 31 December 2025** |**Notes**
**Incoming resources**
Hire income
Advertising income
Donations
Gift Aid Income
Interest received
Other Income
**Resources expended**
Advertising
Repairs & maintenance
Bookkeeping and Examiners Fee
Rent, rates and refuse
Cleaning
Insurance
Light and heat
Management charges/wages
Printing, Postage & Stationery
Telephone
Sundry expenses
Computer & Software Cost
Professional & Legal Fees
Depreciation
Bank Charges
**Net (outgoing) / incoming resources for year**|**2025**
**£**



105
7,139
3,513
4,730
11,961
1,322
4,967
23,937
43
548
-238
632

63
189
25
_______|**£**
51,619
510
2,111
510
347
0
_______
**55,097**
**58,936**
_______
**(3,839**
_______|

**)**|**2024**
**£**


3,023
12,628
2,138
3,214
10,990
1,316
3,824
14,937
315
342
538
366
1,950
108
0
_______|**£**
52,3
950
2,4
0
997
1,3
_______
**58,0**
**55,6**
_______
**2,3**
_______|15
05
65
**32**
**89**
**43**| |---|---|---|---|---|---|---| ## **SUNNINGDALE VILLAGE HALL** 4 **Balance Sheet as at 31 December 2025** |||||**2025**||||**2024**||| |---|---|---|---|---|---|---|---|---|---|---| |||**Notes**|**£**||**£**||**£**||**£**|| |**Tangible fixed**|**assets**|||||486||||361| |**Current assets**||||||||||| |Debtors||**3**||2,037||||1,442||| |Cash at bank|||48,841
_______||||49,128
_______|||| |||||50,878||||**50,570**||| ||||_______||||_______|||| |**Current liabilities**||||||||||| |Accruals and trade creditors||**4**|7,282
_______||||3,011
_______|||| |**Net current assets**||||||43,596||||**47,559**| ||||||_______||||_______|| |**Total assets less current liabilities**||||||**44,082**||||**47,920**| ||||||_______||||_______|| |**Capital account**||||||||||| |Unrestricted Funds at 1/1/2025 brought forward||||||47,920||||45,577| |(Deficit) / surplus for the year||||||(3,838)||||2,343| ||||||_______||||_______|| |**Total reserves**
|(all unrestricted)|**5**||||**44,082**||||**47,920**| ||||||_______||||_______|| These Financial Statements were approved by the Board of Trustees, who confirm that they have made available all relevant records and information for their preparation, and were signed on its behalf on dd mmm 2026 by: ## **Rachel Turner–Trustee** ## **SUNNINGDALE VILLAGE HALL** ## 5 ## **Notes to the accounts for the year ended 31 December 2025** ## **1. Accounting policies** ## **1.1. Accounting convention** The accounts are prepared under the historical cost convention on the accruals basis. ## **1.2. Income** Income represents the total income value from all sales and other sources during the year. |**3.**
**Debtors**
Prepayments
Trade debtors
PAYE
**4.**
**Accruals and Trade Creditors**
Trade creditors
Sundry Creditors
PAYE
Deposits held
Accruals|| |---|---| ||_| **5. Reserves (all unrestricted)** |Designated Hall Redecoration
and Repainting Fund
General Funds
**Total Reserves**|**Brought**
**forward**
**£**
26,274
21,646
**47,920**|**Income**
**£**
-
55,097
**55,097**|**Expenditure**
**£**
-
(58,935)
**(58,935)**|**Transfers**
**£**
-
-
**-**|**Carried**
**forward**
**£**
26,274
17,808
**44,082**|**Carried**
**forward**
**£**
26,274
17,808
**44,082**| |---|---|---|---|---|---|---| |||||||| |||||||| |||||||**44,082**| SUNNINGDALE VILLAGE HALL **Registered Charity No: 299966** ## **SUNNINGDALE VILLAGE HALL** ## **Unaudited Accounts** **for the year ended 31 December 2025** ## **SUNNINGDALE VILLAGE HALL** ||**Information**| |---|---| |**Trustees**|Helen Whiteman| ||Joanne Hermon| ||Rachel Turner (appointed 19thMarch 2025)| ||Adam Lewington (appointed 20thJanuary 2026)| ||Shazia Khawaja (resigned on 31stDecember 2025)| ||Julia Chester (resigned 28thFebruary 2025)| ||Eric Nicoli (resigned 20thSeptember 2025)| ||Lee Harrison (resigned 20thJanuary 2026)| |**Operations Team**|Chelsea Willetts - Operations and Bookings Manager| ||Rachel Aujla - Marketing Assistant| ||Stuart Wingate - Hall Caretaker ( Resigned on 31st| ||December 2025)| ||Maria Crawford-Smith – Village Hall Manager (appointed| ||April 2025)| |**Charity Registered Office**|Church Road| ||Sunningdale| ||Berkshire| ||SL5 0NJ| |**Office Address**|Sunningdale Village Hall| ||Church Road| ||Ascot| ||Berkshire| ||SL5 0NJ| |**Examiner**|Auditing Solutions| ||46 The Common| ||Bromham| ||Chippenham| ||SN15 2JJ| |**Bankers**|Metro Bank| ## **SUNNINGDALE VILLAGE HALL** ## **Contents** **----- Start of picture text -----**
Page
Trustee’s Report 1-2
Independent Examiner's Report 3
Income & Expenditure Account 4
Balance Sheet 5
Notes to the accounts 6
**----- End of picture text -----**
**SUNNINGDALE VILLAGE HALL** ## **Trustees’ Report for the year ended 31 December 2025** ## **Registered Charity Number:** 299966 **Registered Office:** Church Road, Sunningdale, Ascot, Berkshire SL5 0NJ ## **Trustees:** The Trustees at the date of this Report, the Trustees were Helen Whiteman, Joanne Hermon and Rachel Turner (appointed 19[th] March 2025). After the year end, Adam Lewington was appointed on 20[th] January 2026. ## **Structure, Governance and Management:** The Charity is an unincorporated association governed by a registered Charity Commission Scheme dated 12 February 1988 as amended on 23 November 2009, 31 March 2017 and 20 September 2019. Governance is the responsibility of a Trustee Board. The day-to-day management of the Charity is carried out by an Operations Team appointed by the Trustees. ## **Financial review:** The Trustees report that in 2025, the year covered by this report, the charity made a deficit of £3,839 (2024: surplus of £2,343). Income levels have decreased to £55,097 (2024: £58,032). Expenditure of £58,936 (2024: £55,689) has increased due to supplier increases and an additional member of staff taken on in April 2025. At 31 December 2025 reserves, all of which were unrestricted, were £44,082 (2024: £47,920). Trustees have reviewed their reserves policy which is to maintain reserves at a minimum of six months running expenditure, currently equating to approximately £27,500, in addition to those designated for specific purposes. As the general reserve balance of £17,808 was below the reserve policy, the Trustees intend to rebuild this fund in the coming year. The designated reserve stands at £26,274, there has been no movement during this year and the balance remains the same as the brought forward balance at 1st January 2025 of £26,274. Any other reserves are available for investment in the further development of the facilities and activities of the charity, as and when deemed appropriate by the Trustees, ## **Objectives and Activities:** The object of the Charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Sunningdale and the neighbourhood thereof (the “area of benefit”) without distinction of political, religious or other opinions, for meetings, lectures and classes, and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. ## **SUNNINGDALE VILLAGE HALL** 1 Sunningdale Village Hall sits at the heart of Sunningdale’s community life and is the home of a wide range of social, leisure and recreational activities. It is used throughout the day and evening for many classes and activities. The main hall has a raised wooden stage area ideal for theatrical performances or musical events. A serving hatch direct from the kitchen makes it an ideal venue for many functions where eating and dancing can be combined. A smaller hall at the rear of the building is the home (during the day in term time) of Sunningdale Pre-School. It too has its own kitchen and can be hired for events at evenings and weekends. There are also gardens to the rear of the building. The Trustees monitor hire rates to ensure that the facilities are affordable to a wide cross section of the community, whilst remaining competitive with alternative venues and sufficient to ensure the Hall’s ongoing viability. Concessionary rates are offered to registered charities. ## **Achievements:** The income in 2025 fell this year from £58,032 to £55,097. This made up of a fall in interest received and a very minimal fall in regular, one off booking income and Advertising income. Also in 2024 there was income from Scottish Power of £1,365 for a settlement claim and this was not replicated in 2025. It continues to remain essential that the hall generates a healthy surplus to ensure funds are available for its long-term maintenance. Hire rates were held for the year and the Trustee and the Operations Team continued to promote community activities through their Website and Facebook. In 2025 a Free Family Funday was held, WiFi was installed and the website has been updated to enable donations to be made more easily. To maximize the value of donations, the charity is now registered for Gift Aid. The Operations Team continue to be located at an office at Sunningdale Village Hall, Church Road, Sunningdale since the management of the hall transitioned from the Parish Council to the new Trustees. There has been just one change to the operations team in 2025. Maria Crawford-Smith joined as Village Hall Manager in April 2025. ## **Public benefit:** The Charity Trustees believe that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission. **Rachel Turner Trustee** **dd mmm 2026** **SUNNINGDALE VILLAGE HALL** ## 2 ## **Independent Examiner's Report to the Trustees of SUNNINGDALE VILLAGE HALL** We report on the accounts of the trust for the year ended 31 December 2025, which are set out on pages 4 to 6. ## **Respective responsibilities of trustees and examiner** As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention. ## **Basis of independent examiner’s report** Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with our examination, no matter has come to our attention: - 1) which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act, have not been met; or; - 2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **For and on Behalf of Auditing Solutions dd mmm 2026** 3 ## **SUNNINGDALE VILLAGE HALL** ## **Income & Expenditure Account for the year ended 31 December 2025** |**Notes**
**Incoming resources**
Hire income
Advertising income
Donations
Gift Aid Income
Interest received
Other Income
**Resources expended**
Advertising
Repairs & maintenance
Bookkeeping and Examiners Fee
Rent, rates and refuse
Cleaning
Insurance
Light and heat
Management charges/wages
Printing, Postage & Stationery
Telephone
Sundry expenses
Computer & Software Cost
Professional & Legal Fees
Depreciation
Bank Charges
**Net (outgoing) / incoming resources for year**|**2025**
**£**



105
7,139
3,513
4,730
11,961
1,322
4,967
23,937
43
548
-238
632

63
189
25
_______|**£**
51,619
510
2,111
510
347
0
_______
**55,097**
**58,936**
_______
**(3,839**
_______|

**)**|**2024**
**£**


3,023
12,628
2,138
3,214
10,990
1,316
3,824
14,937
315
342
538
366
1,950
108
0
_______|**£**
52,3
950
2,4
0
997
1,3
_______
**58,0**
**55,6**
_______
**2,3**
_______|15
05
65
**32**
**89**
**43**| |---|---|---|---|---|---|---| ## **SUNNINGDALE VILLAGE HALL** 4 **Balance Sheet as at 31 December 2025** |||||**2025**||||**2024**||| |---|---|---|---|---|---|---|---|---|---|---| |||**Notes**|**£**||**£**||**£**||**£**|| |**Tangible fixed**|**assets**|||||486||||361| |**Current assets**||||||||||| |Debtors||**3**||2,037||||1,442||| |Cash at bank|||48,841
_______||||49,128
_______|||| |||||50,878||||**50,570**||| ||||_______||||_______|||| |**Current liabilities**||||||||||| |Accruals and trade creditors||**4**|7,282
_______||||3,011
_______|||| |**Net current assets**||||||43,596||||**47,559**| ||||||_______||||_______|| |**Total assets less current liabilities**||||||**44,082**||||**47,920**| ||||||_______||||_______|| |**Capital account**||||||||||| |Unrestricted Funds at 1/1/2025 brought forward||||||47,920||||45,577| |(Deficit) / surplus for the year||||||(3,838)||||2,343| ||||||_______||||_______|| |**Total reserves**
|(all unrestricted)|**5**||||**44,082**||||**47,920**| ||||||_______||||_______|| These Financial Statements were approved by the Board of Trustees, who confirm that they have made available all relevant records and information for their preparation, and were signed on its behalf on dd mmm 2026 by: ## **Rachel Turner–Trustee** ## **SUNNINGDALE VILLAGE HALL** ## 5 ## **Notes to the accounts for the year ended 31 December 2025** ## **1. Accounting policies** ## **1.1. Accounting convention** The accounts are prepared under the historical cost convention on the accruals basis. ## **1.2. Income** Income represents the total income value from all sales and other sources during the year. |**3.**
**Debtors**
Prepayments
Trade debtors
PAYE
**4.**
**Accruals and Trade Creditors**
Trade creditors
Sundry Creditors
PAYE
Deposits held
Accruals|| |---|---| ||_| **5. Reserves (all unrestricted)** |Designated Hall Redecoration
and Repainting Fund
General Funds
**Total Reserves**|**Brought**
**forward**
**£**
26,274
21,646
**47,920**|**Income**
**£**
-
55,097
**55,097**|**Expenditure**
**£**
-
(58,935)
**(58,935)**|**Transfers**
**£**
-
-
**-**|**Carried**
**forward**
**£**
26,274
17,808
**44,082**|**Carried**
**forward**
**£**
26,274
17,808
**44,082**| |---|---|---|---|---|---|---| |||||||| |||||||| |||||||**44,082**| SUNNINGDALE VILLAGE HALL SUNNINC:DALF. VILLAC:F. IIALL indc endent exxminer's rc ort tn the truqlces of SillNNlh'C:DALF. VII.LAGF. IIALL We reprt on Il)e Accounts of the trust for the year ended 314 December 2025. which are sel out on pa¥es 4 Iv 6. ReJpccllve r&8ponJlbllllios of Truslees and ExAmlncr As the charity's Iruste¢s you are responsible for Ihe preparation of tlie Accounts: you consider thai Ihe audil requirement of Section 4312) of th¢ Charities Act 1993 (thc Act) does not apply. It is our respoiisibility to siai¢, on the basis of proccdures specified in in Ihc Gcncral Directions given by the Cliarity Commissioners undersection 43(7Mb) of the Aci, whether particular matters have come 10 our aiieiiiion. Havin8 saiisficd my5clf that the charity is not subjecl to audit undcr company law and is eligible for i1)dc￿nden1 examination, it is my responsibility io: IJ of Inde ExAmln Our examinaiion w&8 carried out in accordance wilh the Genernl DIr￿110nS given by Ihe Charity Conimissioners. An cxoniiiiation includes a revicw of tlic accouiiiing records kept by ihe chllrity aiid u comparison of the accounls presentcd wilh Ihosc records. li also incliides considLralion of any uiiusual ilems or disclosures in Ilie accounts, sieking explanation from you &s trusiees concernlng aiiy SULh matters. The procedures undertakcn do not provide all the evidence Iliai would be requir¢d in an audit, and consequenily we do nol express an audit opinion on the view giv¢n by Ihe accounts. Inde endi'nl F.xAmlner'J Sllalcmcnt In connection with our examination. no matter has come to our atteniion: (l ) which 8ives us reasonable caiisc lo believ¢ that in any matcrial respect, the requirements to keep accounting records in accordance wilh scciion 41 of ihe Aci. ond to prcpare accounis which accord with Ihe accounting records and 10 comply with the accounling requir¢menlS of Ihe Acl have not been mei, or; 2) to lvhich, in our opinion, attention should ￿ drawn in order to enable a proper understanding fth accoun￿ io be reached. / s J Pollard inn Uiiii 7, Cluckcrbrook fArm 46 "1"lie Common Broniliam. Chippenham Wilts. SNI 5 2JJ Dale: 6th June 2026