Registered Charity No: 299966
SUNNINGDALE VILLAGE HALL
Unaudited Accounts
for the year ended 31 December 2021
SUNNINGDALE VILLAGE HALL
| Information | |
|---|---|
| Trustee | Sunningdale Parish Council (Managing Trustee) |
| Charity Registered Office | Church Road |
| Sunningdale | |
| Berkshire | |
| SL5 0NJ | |
| Operations Team | Ruth Davies (Charity Manager) |
| Gemma Smith (Operations and Bookings Manager) | |
| Carol Elsasser (Marketing Manager) | |
| Office Address | The Pavilion |
| Broomhall Lane | |
| Sunningdale | |
| Berkshire | |
| SL5 0QS | |
| Examiner | Auditing Solutions Ltd |
| Clackerbrook Farm | |
| 46 The Common | |
| Bromham, | |
| WILTSHIRE SN15 2JJ | |
| Company Number 04357952 | |
| Bankers | Barclays Bank PLC |
SUNNINGDALE VILLAGE HALL
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Contents
Page
Trustee’s Report 1-2
Independent Examiner's Report 3
Income & Expenditure Account 4
Balance Sheet 5
Notes to the accounts 6
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SUNNINGDALE VILLAGE HALL
Trustees’ Report for the year ended 31 December 2021
Registered Charity Number: 299966
Registered Office: Church Road, Sunningdale, Ascot, Berkshire SL5 0NJ
Trustee:
The Trustee at the date of this Report was the Sunningdale Parish Council (Managing Trustee).
Structure, Governance and Management:
The Charity is an unincorporated association governed by a registered Charity Commission Scheme dated 12 February 1988 as amended on 23 November 2009, 31 March 2017 and 20 September 2019.
Governance is the responsibility of a Trustee Board. The day-to-day management of the Charity is carried out by an Operations Team appointed by the Trustee.
Financial review:
The Trustees report that in 2021, the year covered by this report, the charity made a deficit of £3,578 (2020: deficit £19,280).
Income at £36,727 (2020: £23,504) was up on 2020. The use of the facilities was severely restricted due to the COVID 19 pandemic and income drop was reflected in 2020. It has recovered during 2021 as restrictions have eased and facilities able to be used again.
Expenditure at £40,305 (2020: £42,784) was less than last year due mainly to full redecoration costs of the hall in 2020 and which were drawn from the designated Hall Redecoration and Repainting Fund. There was no major redecoration in 2021.
At 31 December 2021 reserves, all of which were unrestricted, were £34,845 (2020: £38,423). The Trustees have reviewed their reserves policy which is to maintain reserves at a minimum of six months running expenditure, currently equating to approximately £20,000, in addition to those designated for specific purposes. As the general reserve balance of £8,571 was below the reserve policy, the Trustees intend to rebuild this fund in the coming year. The designated reserve stands at £26,274, there has been no movement during this year and the balance remains the same as the brought forward balance at 1st January 2021 of £26,274.
Any other reserves are available for investment in the further development of the facilities and activities of the charity, as and when deemed appropriate by the Trustees,
Objectives and Activities:
The object of the Charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Sunningdale and the neighbourhood thereof (the “area of benefit”) without distinction of political, religious or other opinions, for meetings, lectures and classes, and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
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SUNNINGDALE VILLAGE HALL
Sunningdale Village Hall sits at the heart of Sunningdale’s community life and is the home of a wide range of social, leisure and recreational activities. It is used throughout the day and evening for many classes and activities. The main hall has a raised wooden stage area ideal for theatrical performances or musical events. A serving hatch direct from the kitchen makes it an ideal venue for many functions where eating and dancing can be combined. A smaller hall at the rear of the building is the home (during the day in term time) of Sunningdale Pre-School. It too has its own kitchen and can be hired for events at evenings and weekends. There are also gardens to the rear of the building.
The Trustees monitor hire rates to ensure that the facilities are affordable to a wide cross section of the community, whilst remaining competitive with alternative venues and sufficient to ensure the Hall’s ongoing viability. Concessionary rates are offered to registered charities.
Achievements:
The income in 2021 was still impacted by the COVID-19 pandemic and lockdown restrictions affecting the hire and use of the hall at the beginning of the year. It remains essential that the hall generates a healthy surplus to ensure funds are available for its long-term maintenance. Hire rates were increased only in line with inflation. The Trustee and the Operations Team continued to promote community activities through their Website, Facebook and the Village Venues leaflet, which is published and distributed three times a year to over 3,000 households.
The Operations Team which is based at the Pavilion at Broomhall Lane Recreation Ground continues to function well. It comprises of Ruth Davies (Charity Manager), Gemma Smith (Operations and Bookings Manager) and Carol Elsasser (Marketing Manager).
Public benefit:
The Charity Trustees believe that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission.
Sunningdale Parish Council Managing Trustee 18 July 2022
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SUNNINGDALE VILLAGE HALL
Independent Examiner's Report to the Trustees of SUNNINGDALE VILLAGE HALL
We report on the accounts of the trust for the year ended 31 December 2021, which are set out on pages 4 to 6.
Respective responsibilities of trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
Basis of independent examiner’s report
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with our examination, no matter has come to our attention:
-
1) which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act, have not been met; or;
-
2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Stuart Pollard
Auditing Solutions 20 June 2022
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SUNNINGDALE VILLAGE HALL
Income & Expenditure Account for the year ended 31 December 2021
| Incoming resources Hire income Advertising income Miscellaneous income Resources expended Advertising Repairs & maintenance Bookkeeping and Examiners Fee Rent, rates and refuse Cleaning Insurance Light and heat Management charges/wages Telephone Print, Post and Stationery Depreciation Sundry expenses Bad Debt Write Off Net outgoing resources for year |
Notes | 2021 £ 1,292 2,537 1,122 1,213 4,393 1,082 4,987 23,388 0 0 0 202 89 _ |
£ 26,672 1,470 8,585 _ 36,727 (40,305) _ (3,578) _ |
2020 £ 1,063 16,327 1,362 2,242 3,014 1,457 3,616 12,605 414 30 115 539 0 _ |
£ 22,418 0 1,086 _ 23,504 (42,784) _ (19,280) _ |
|
|---|---|---|---|---|---|---|
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SUNNINGDALE VILLAGE HALL
Balance Sheet as at 31 December 2021
| 2021 | 2020 | ||||||
|---|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |||
| Tangible fixed assets | 0 | 0 | |||||
| Current assets | |||||||
| Debtors | 3 | 327 | 813 | ||||
| Cash at bank | 42,615 | 47,719 | |||||
| Prepayments | |||||||
| _ | _ | ||||||
| 42,942 | 48,532 | ||||||
| _ | _ | ||||||
| Current liabilities | |||||||
| Accruals and trade creditors | 4 | 8,097 | 10,109 | ||||
| _ | _ | ||||||
| Net current assets | 34,845 | 38,423 | |||||
| _ | _ | ||||||
| Total assets less current liabilities | 34,845 | ||||||
| _ | _ | ||||||
| Capital account | |||||||
| Unrestricted Funds at 1/1/21 brought forward | 38,423 | 57,703 | |||||
| Deficit for the year | (3,578) | (19,280) | |||||
| _ | _ | ||||||
| Total reserves (all unrestricted) | 5 | 34,845 | 38,423 | ||||
| _ | _ | ||||||
These Financial Statements were approved by the Board of Trustees, who confirm that they have made available all relevant records and information for their preparation, and were signed on its behalf on 18 July 2022 by:
– Sunningdale Parish Council Managing Trustee
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SUNNINGDALE VILLAGE HALL
Notes to the accounts for the year ended 31 December 2021
1. Accounting policies
1.1. Accounting convention
The accounts are prepared under the historical cost convention on the accruals basis.
1.2. Income
Income represents the total income value from all sales and other sources during the year.
| 3. Debtors Prepayments Trade debtors 4. Accruals and Trade Creditors Trade creditors Sundry Creditors Deposits held Accruals |
_ |
|---|---|
| _ |
| 5. Reserves (all unrestricted) Designated Hall Redecoration and Repainting Fund General Funds Total Reserves |
Brought forward £ 26,274 12,149 38,423 |
Income £ - 36,727 36,727 |
Expenditure £ - (40,305) (40,305) |
Transfers £ - - - |
Carried forward £ 26,274 8,571 34,845 |
|---|---|---|---|---|---|
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