Trustees report for Bovey Tracey Activities Trust
for year ended December 2020
Since the 22[nd] March 2020 when compulsory isolation came in to effect due to the Covid 19 virus and everything was in lockdown. This meant that BTAT could no longer open, our AGM on the 7[th] of April was postponed until 7[th] July to be conducted on a restricted numbers basis. Unfortunately; as the social distancing requirements could not be carried out this ended up being cancelled. All of our members were contacted to inform them of these changes. Although the Trust was not open the AGM papers were distributed by post beforehand and the members given plenty of time to raise any concerns. Nothing was raised and at a Trustees and management committee meeting on the 7[th] of July 2021 and after taking advice, it was decided that instead of postponing the AGM it should be cancelled for this year and a date was set for the next AGM in 2022.
At present we have 378 members. This is slightly down on last years’ figures due sadly to a number of bereavements, although 12 members are also not renewing for various health reasons.
We currently have 35 varied activities, the most popular being our Wednesday Coffee mornings, where on average 80 members attend.
9520 attendances have been made by BTAT members during the 2020 year which normally runs until the end of March each year.
We have a number of outside bookings who use the hall throughout the year which helps to boost our revenue and makes full use of the facilities sadly these also have had to be cancelled from March 2020 for the foreseeable future.
The date for our next AGM has been provisionally set for 7[th] April 2022 so we hope before much longer we will all be together again.
The trustee’s and committee members agreed to continue in their roles until the next AGM.
| Bovey Tracey Activities Trust Accounts for the year ended 31st December 2019 31.12.19 31.12.18 £ £ Income Attendance 3,945.65 4,214.45 Class Fees 8,944.89 7,774.51 Shop Sales 1,052.73 1,393.47 Membership Fees 8,319.30 6,325.00 Rent 6,653.50 6,191.50 Computer Revenues 30.00 93.53 Bank / Building Society Interest 778.64 709.43 Miscellaneous 5,000.00 0.00 Thrift Club 7,920.00 8,770.00 42,644.71 35,471.89 Fund Raising / Donations 6,474.92 18,744.63 TOTAL INCOME 49,119.63 54,216.52 Expenditure Depreciation on equipment & computers 3,039.96 3,421.28 Electricity 1,385.00 854.45 Gas 294.27 744.00 Water 1,958.89 1,201.58 Cleaning 6,599.83 6,269.24 Refuse Collection 394.77 298.04 Alarm 1,583.78 1,775.80 Housekeeping 2,050.40 1,837.08 Repairs / Maintenance 2,469.09 19,321.02 Running Expenses 1,014.57 2,070.30 Fund Raising / Donations 2,511.14 4,302.23 Computers 573.32 678.73 Insurance 2,401.05 2,208.49 Accountancy 438.00 438.00 Office expenses 6,017.11 953.71 Miscellaneous 5,360.00 360.00 Thrift Club 9,430.00 7,350.00 TOTAL EXPENDITURE FOR THE YEAR 47,521.18 54,083.95 Surplus of Expenditure over income -4,876.47 -18,612.06 Fund Raising 6,474.92 18,744.63 NET DEFICIT/PROFIT FOR YEAR 1,598.45 132.57 |
Bovey Tracey Activities Trust Accounts for the year ended 31st December 2019 31.12.19 31.12.18 £ £ Income Attendance 3,945.65 4,214.45 Class Fees 8,944.89 7,774.51 Shop Sales 1,052.73 1,393.47 Membership Fees 8,319.30 6,325.00 Rent 6,653.50 6,191.50 Computer Revenues 30.00 93.53 Bank / Building Society Interest 778.64 709.43 Miscellaneous 5,000.00 0.00 Thrift Club 7,920.00 8,770.00 42,644.71 35,471.89 Fund Raising / Donations 6,474.92 18,744.63 TOTAL INCOME 49,119.63 54,216.52 Expenditure Depreciation on equipment & computers 3,039.96 3,421.28 Electricity 1,385.00 854.45 Gas 294.27 744.00 Water 1,958.89 1,201.58 Cleaning 6,599.83 6,269.24 Refuse Collection 394.77 298.04 Alarm 1,583.78 1,775.80 Housekeeping 2,050.40 1,837.08 Repairs / Maintenance 2,469.09 19,321.02 Running Expenses 1,014.57 2,070.30 Fund Raising / Donations 2,511.14 4,302.23 Computers 573.32 678.73 Insurance 2,401.05 2,208.49 Accountancy 438.00 438.00 Office expenses 6,017.11 953.71 Miscellaneous 5,360.00 360.00 Thrift Club 9,430.00 7,350.00 TOTAL EXPENDITURE FOR THE YEAR 47,521.18 54,083.95 Surplus of Expenditure over income -4,876.47 -18,612.06 Fund Raising 6,474.92 18,744.63 NET DEFICIT/PROFIT FOR YEAR 1,598.45 132.57 |
|---|---|
Income Attendance Class Fees Shop Sales Membership Fees Rent Computer Revenues Bank / Building Society Interest Miscellaneous Thrift Club Fund Raising / Donations TOTAL INCOME Expenditure Depreciation on equipment & computers Electricity Gas Water Cleaning Refuse Collection Alarm Housekeeping Repairs / Maintenance Running Expenses Fund Raising / Donations Computers Insurance Accountancy Office expenses Miscellaneous Thrift Club TOTAL EXPENDITURE FOR THE YEAR Surplus of Expenditure over income Fund Raising NET DEFICIT/PROFIT FOR YEAR |
|
| 42,644.71 35,471.89 6,474.92 18,744.63 |
|
| 49,119.63 54,216.52 |
|
| 3,039.96 3,421.28 1,385.00 854.45 294.27 744.00 1,958.89 1,201.58 6,599.83 6,269.24 394.77 298.04 1,583.78 1,775.80 2,050.40 1,837.08 2,469.09 19,321.02 1,014.57 2,070.30 2,511.14 4,302.23 573.32 678.73 2,401.05 2,208.49 438.00 438.00 6,017.11 953.71 5,360.00 360.00 9,430.00 7,350.00 |
|
| 47,521.18 54,083.95 |
|
| -4,876.47 -18,612.06 6,474.92 18,744.63 |
|
| 1,598.45 132.57 |
ACCOUNTANTS REPORT
I have examined the books and documents produced to me and believe the above statement to be a true statement of affairs of The Bovey Tracey Activities Trust as at December 31st 2019
One Plus One Accountants Mike Watson Accountants Treasurer 34 - 36 Fore Street Bovey Tracey Devon Date: 5 February 2020 TQ13 9AE
Bovey Tracey Activities Trust Accounts for the year ended 31st December 2019
| MEMBERS FUND BALANCE AS AT 01.01.19 BALANCE AS AT 31.12.19 Opening Statement of affairs as at 1st January 2020 |
£ 439,707.19 |
|---|---|
| 439,707.19 | |
| FIXED ASSETS AT COST Buildings at cost Computers at cost less depreciation Equipment at cost less depreciation CURRENT ASSETS Investment Account Lloyds Cash NET ASSETS |
£ £ 384,065.90 396.08 8,723.77 393,185.75 38,850.15 9,269.74 0.00 48,119.89 441,305.64 |
£ 384,065.90 396.08 8,723.77 |
|---|---|---|
| 393,185.75 | ||
| 441,305.64 |
| Bovey Tracey Activities Trust Accounts for the year ended 31st December 2020 31.12.20 31.12.19 £ £ Income Attendance 829.00 3,945.65 Class Fees 2,014.96 8,944.89 Shop Sales 203.00 1,052.73 Membership Fees 7,380.00 8,319.30 Rent 1,542.50 6,653.50 Computer Revenues 0.00 30.00 Bank / Building Society Interest 701.26 778.64 Miscellaneous 7.20 5,000.00 Thrift Club 1,670.00 7,920.00 14,347.92 42,644.71 Fund Raising / Donations 14,924.78 6,474.92 TOTAL INCOME 29,272.70 49,119.63 Expenditure Depreciation on equipment & computers 2,279.97 3,039.96 Electricity 1,017.00 1,385.00 Gas 529.43 294.27 Water 1,105.90 1,958.89 Cleaning 2,089.17 6,599.83 Refuse Collection 138.32 394.77 Alarm 2,210.75 1,583.78 Housekeeping 696.70 2,050.40 Repairs / Maintenance 2,705.65 2,469.09 Running Expenses 1,200.39 1,014.57 Fund Raising / Donations 275.36 2,511.14 Computers 480.47 573.32 Insurance 2,481.70 2,401.05 Accountancy 438.00 438.00 Office expenses 768.08 6,017.11 Miscellaneous 360.00 5,360.00 Thrift Club 4,075.00 9,430.00 TOTAL EXPENDITURE FOR THE YEAR 22,851.89 47,521.18 Surplus of Expenditure over income -8,503.97 -4,876.47 Fund Raising 14,924.78 6,474.92 NET DEFICIT/PROFIT FOR YEAR 6,420.81 1,598.45 |
Bovey Tracey Activities Trust Accounts for the year ended 31st December 2020 31.12.20 31.12.19 £ £ Income Attendance 829.00 3,945.65 Class Fees 2,014.96 8,944.89 Shop Sales 203.00 1,052.73 Membership Fees 7,380.00 8,319.30 Rent 1,542.50 6,653.50 Computer Revenues 0.00 30.00 Bank / Building Society Interest 701.26 778.64 Miscellaneous 7.20 5,000.00 Thrift Club 1,670.00 7,920.00 14,347.92 42,644.71 Fund Raising / Donations 14,924.78 6,474.92 TOTAL INCOME 29,272.70 49,119.63 Expenditure Depreciation on equipment & computers 2,279.97 3,039.96 Electricity 1,017.00 1,385.00 Gas 529.43 294.27 Water 1,105.90 1,958.89 Cleaning 2,089.17 6,599.83 Refuse Collection 138.32 394.77 Alarm 2,210.75 1,583.78 Housekeeping 696.70 2,050.40 Repairs / Maintenance 2,705.65 2,469.09 Running Expenses 1,200.39 1,014.57 Fund Raising / Donations 275.36 2,511.14 Computers 480.47 573.32 Insurance 2,481.70 2,401.05 Accountancy 438.00 438.00 Office expenses 768.08 6,017.11 Miscellaneous 360.00 5,360.00 Thrift Club 4,075.00 9,430.00 TOTAL EXPENDITURE FOR THE YEAR 22,851.89 47,521.18 Surplus of Expenditure over income -8,503.97 -4,876.47 Fund Raising 14,924.78 6,474.92 NET DEFICIT/PROFIT FOR YEAR 6,420.81 1,598.45 |
|---|---|
Income Attendance Class Fees Shop Sales Membership Fees Rent Computer Revenues Bank / Building Society Interest Miscellaneous Thrift Club Fund Raising / Donations TOTAL INCOME Expenditure Depreciation on equipment & computers Electricity Gas Water Cleaning Refuse Collection Alarm Housekeeping Repairs / Maintenance Running Expenses Fund Raising / Donations Computers Insurance Accountancy Office expenses Miscellaneous Thrift Club TOTAL EXPENDITURE FOR THE YEAR Surplus of Expenditure over income Fund Raising NET DEFICIT/PROFIT FOR YEAR |
|
| 14,347.92 42,644.71 14,924.78 6,474.92 |
|
| 29,272.70 49,119.63 | |
| 2,279.97 3,039.96 1,017.00 1,385.00 529.43 294.27 1,105.90 1,958.89 2,089.17 6,599.83 138.32 394.77 2,210.75 1,583.78 696.70 2,050.40 2,705.65 2,469.09 1,200.39 1,014.57 275.36 2,511.14 480.47 573.32 2,481.70 2,401.05 438.00 438.00 768.08 6,017.11 360.00 5,360.00 4,075.00 9,430.00 |
|
| 22,851.89 47,521.18 | |
| -8,503.97 -4,876.47 14,924.78 6,474.92 |
|
| 6,420.81 1,598.45 |
ACCOUNTANTS REPORT
I have examined the books and documents produced to me and believe the above statement to be a true statement of affairs of The Bovey Tracey Activities Trust as at December 31st 2020
| One Plus One Accountants | Mike Watson | ||||
|---|---|---|---|---|---|
| Accountants | Hon. Treasurer | ||||
| 34 - 36 Fore Street | BTAT | ||||
| Bovey Tracey | |||||
| Devon | |||||
| Date: | 2 | February | 2021 | TQ13 9AE |
Page 2
Bovey Tracey Activities Trust Accounts for year ending 31.12.2020
Opening Statement of affairs as at 1st January 2020
| FIXED ASSETS AT COST Buildings at cost Computers at cost less depreciation Equipment at cost less depreciation CURRENT ASSETS Investment Account CAF Gold Account CAF Current Account LloydsTSB Cash NET ASSETS FINANCED BY: Members Funds Bovey Tracey Activities Trust Accounts for the year ended 31st December 2020 MEMBERS FUND BALANCE AS AT 01.01.20 Surplus 31.12.20 BALANCE AS AT 31.12.20 Page 1 |
£ £ 384,065.90 297.05 6,542.83 390,905.78 39,551.41 0.00 0.00 17,241.10 28.16 56,820.67 447,726.45 447,726.45 £ 441,305.64 6,420.81 447,726.45 |
£ £ 384,065.90 297.05 6,542.83 390,905.78 39,551.41 0.00 0.00 17,241.10 28.16 56,820.67 447,726.45 447,726.45 £ 441,305.64 6,420.81 447,726.45 |
£ £ 384,065.90 297.05 6,542.83 390,905.78 39,551.41 0.00 0.00 17,241.10 28.16 56,820.67 447,726.45 447,726.45 £ 441,305.64 6,420.81 447,726.45 |
|---|---|---|---|
| 447,726.45 | |||