**Charity registration number: 299849** ## **Cliffe Woods Primary School Parent Teachers Association** **Annual report and accounts** **For the year ended 31 August 2022** ## **Cliffe Woods Primary School Parent Teachers Association** Charity registration number: 299849 ## **Charity information** |**Officers**|Karen Connelly (President)| |---|---| ||Gaby Butler (Treasurer)| ||Megan Green| ||Nicola Butcher| ||Julia Hurren| ||Katie-Lees William| ||Jodie May| |**Registration number**|299849| |**Principal address**|Cliffe Woods Primary School| ||View Road| ||Cliffe Woods| ||Rochester| ||Kent| Appointed 1 September 2021 Appointed 3 October 2022 Appointed 1 September 2016 Appointed 6 September 2013 Resigned 31 July 2023 Appointed 1 September 2021 Appointed 1 September 2021 2 ## **Cliffe Woods Primary School Parent Teachers Association** Charity registration number: 299849 ## **Contents** ||Page| |---|---| |**Trustees’ annual report**|4| |**Receipts and payments**|6| |**Statement of assets and liabilities**|7| |**Independent examiner’s report**|8| 3 ## **Cliffe Woods Primary School Parent Teachers Association** Charity registration number: 299849 ## **Trustees’ annual report** _For the year ended 31 August 2022_ ## **Objectives and activities** The key objectives of the Cliffe Woods Primary School Parent Teachers Association (the “ _**Charity**_ ”) are to advance the education of the pupils of Cliffe Woods Primary School (the “ _**School**_ ”) by providing and assisting in the provision of facilities for education at the School not normally provided by the Local Education Authority. In addition, the Charity seeks to: 1. foster more extensive relationships between staff, parents and others associated with the School; and 2. engage in activities which support the School and advance the education of the pupils attending it. The Charity fulfils a range of fundraising events for the benefit of the School including but not limited to: 1. Key Stage 1 & 2 Discos 2. Non-Uniform Days 3. Secret Shops/Wrap Events (Mother’s Day, Father’s Day, Christmas) 4. Colour Madness Race 5. Christmas and Summer Fetes 6. Second Hand Uniform / Costume Hire The contribution made by volunteers is substantial and essential. No one receives salary/payment for services rendered. The trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **Achievements and performance** Each year the Charity is able to support the school to help enrich the children’s educational experience. This year the Charity funded the following: 1. Personalised biscuits given to each new Reception child with flyer introducing the PTA (September) 2. KS1 and KS2 Discos (October) 3. Bedtime Stories free event for Reception (November) 4. Christmas Secret Shop Wrap event where children could buy their loved ones a gift (December) 5. Christmas Fete – a school and community event filled with food, fun and festive cheer (December) 6. Additions to the Reception garden 7. Ben Allen Memorial Garden fundraising (January onwards) 8. Adopted two wolves from Wildwood and two plush wolves for the Year 4 classes in memory of their teacher, Ben Allen (January) 9. Waterstones Book Trips for Year 4 and Year 5 whereby each child was able to handpick a book for that year group’s library (February) 10. KS1 and KS2 Discos (February) 11. Mother’s Day Secret Shop Wrap (March) 12. Break the Rules Day 13. Colour Run Event (May) 14. Father’s Day Secret Shop Wrap (June) 15. Provided refreshments for New Entrants Meeting (June) 16. Summer Fete – a school and community event including fun stalls, arena events showcasing school and local talent and a bird show (July) 17. Alpaca Experience – school wide event for all children (July) 18. Books for YR4/5 Library (not available at Waterstones) (July) 19. Leavers Disco – free event for Year 6 children in celebration of their time spent at CWPS 20. A set of 30 laptops to enhance learning across the curriculum with emphasis on STEM activities (August) 4 Subsequent to the end of the financial year, the Charity has funded an outdoor learning area at the School in memory of Ben Allen, a staff member who passed away. ## **Financial review** The Charity had total cash funds of £17,710 at the end of the period. Cash funds at year end primarily relate to donations received in memory of Ben Allen. These funds were subsequently used to fund an outdoor learning area at the School in memory of Ben. The Trustees do not consider it necessary to hold reserves on the basis that the Charity only makes charitable donations from its existing cash funds. ## **Structure, governance and management** The Charity is an unincorporated association governed by its constitution. The Charity’s committee is responsible for the organisation and conduct of the Charity’s activities. The Charity’s committee consists of the President and eight members elected at the Charity’s AGM and two staff elected by the School staff. The President is the Principal of the School. ## **Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the Charity’s trustees Ms Gaby Butler Treasurer 22 November 2023 5 ## **Cliffe Woods Primary School Parent Teachers Association** Charity registration number: 299849 ## **Receipts and payments** _For the period 1 September 2021 to 31 August 2022_ |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |Fundraising events|**24,794**||**-**||**-**||**24,794**||n/a| |Donations|**12,427**||**-**||**-**||**12,427**||n/a| |Other income|**134**||**-**||**-**||**134**||n/a| |**_Sub total_ **|**37,355**||**-**||**-**||**37,355**||**188**| ||n/a||n/a||n/a||**n/a**||| |**A2 Asset and investment sales**|||||||||| |**n/a**|n/a||n/a||n/a||**n/a**||n/a| |**_Sub total_**
**_Total receipts_**
**A3 Payments**|**-**||**-**||**-**||**-**||**-**| ||||||||||| ||**37,355**||**-**||**-**||**37,355**||**188**| ||||||||||| |Cost of fundraisingevents|**12,810**||**-**||**-**||**12,810**||n/a| |Donations to school|**8,292**||**-**||**-**||**8,292**||n/a| |Administrative costs|**737**||**-**||**-**||**737**||n/a| |**_Sub total_ **|**21,839**||**-**||**-**||**21,839**||**700**| ||n/a||n/a||n/a||**n/a**||| |**A4 Asset and investment**
**purchases**|||||||||| |**n/a**|n/a||n/a||n/a||**n/a**||n/a| |**_Sub total_ **|**-**||**-**||**-**||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||**21,839**||**-**||**-**||**21,839**||**700**| ||**15,517**||**-**||**-**||**15,517**||| ||**15,517**||**-**||**-**||**15,517**||**- 512**| ||**-**|
|**-**|
|**-**||**-**||**-**| ||**2,193**||**-**||**-**||**2,193**||**2,705**| ||**17,710**||**-**||**-**||**17,710**||**2,193**| 6 ## **Cliffe Woods Primary School Parent Teachers Association** Charity registration number: 299849 **Statement of assets and liabilities** _As at 31 August 2022_ |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||Cash at bank||**17,710**||**-**||**-**| ||**Details**
**_Total cash funds_**||**17,710**||**-**||**-**| ||||**Unrestricted**
**funds**
**to nearest £**||**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**| ||n/a||n/a||n/a||n/a| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||n/a||n/a||n/a||n/a| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||n/a||n/a||n/a||n/a| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||n/a||n/a||n/a||n/a| Signed on behalf of the Charity’s trustees Ms Gaby Butler Treasurer 22 November 2023 7 ## **Cliffe Woods Primary School Parent Teachers Association** Charity registration number: 299849 ## **Independent Examiner’s Report** _On the accounts for the year ended 31 August 2022_ I report to the trustees on my examination of the accounts of the Cliffe Woods Primary School Parent Teachers Association (the “ _**Charity**_ ”) for the year ended 31 August 2022. As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the “ _**Act**_ ”). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act; or - the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Mr I McMillan Member of the Institute of Chartered Accountants in England and Wales 181 Roehampton Lane London SW15 4HP 22 November 2023 8