Chair’s Report 2023 to 2024
As I reported in last year’s report, Charlie Lee has become the new Group GSL and has taken much of the load off myself. At Christmas we learned that the Council finally had a plan to make good the failing structure above and around the tunnels after about 4 years of waiting. The job proved to be bigger than expected with all the tunnels on the Quay requiring some remedial work. Work started in the New Year of 2024 and inevitably once work commenced additional problems were discovered which prolonged the work beyond the original finish date of Easter 2024. We are as a write in sight of the finish, however the percussive effect of the rockdrill dislodged the bricks in the portal on our tunnel 25 which led to sufficient weakening of the doors so that opening them would cause too much risk of collapse. So urgently as much boating kit as possible had to be transferred to tunnel 24. Agreement between ourselves and the Council has been reached as to how these additional repairs will be effected. This whole business has had a detrimental effect on our ability to have full use of our facilities and full access to our equipment. It is hoped that this saga will finally be over quite soon.
Most internal matters concerning the management of the Group are now with the GSL. To mention that we were able to run A Paddlesport Instructor course recently where 4 of the Leaders within the Group have become Instructors and hopefully will be awarded Scout Permits very soon so that fuller use can be made of the 10 stand up paddleboards that we own.
The Scout Association is conducting a reorganisation of much of the movement which an impact on the organisation and management of much of Group Organisation, including Trustee Boards and the way the Group is managed, A significant part of this is yet to revealed and then enacted.
This is the last Chair’s report that I will write as I am standing down as Chair at the Group AGM!
My thank you to all the Leaders, Helpers and Supporters who help to make the Group what it is. A Happy and very successful group.
John Allen Group Chair
19th Exeter Sea Scouts - Treasurers Report Year April 2023 - March 2024
Year 23/24 was a full year of activities for our young people which is fantastic. Various external factors and exceptional costs which are
detailed in this report have adversely affected our financial position from a cost perspective, versus previous years. Despite this, from a financial perspective 19[th] Exeter Sea Scouts remain in good health and measures are in place to address the fiscal needs of the group going forward. The support and dedication of all units’ leaders, helpers, the trustees, parents/carers and of course the beavers, cubs and scouts means that this is the case.
Overall, the 19[th] Exeter Sea Scouts accounts show a surplus of £835.87 in the year ending 31[st] March 2024, this is up from a deficit of -£1685.26 at 31[st] March 2023. On 31[st] March 2024 our closing balances across our 3 banks accounts totalled £20,165.71.
It should be noted from the outset that due to proactive cash management capitation was not paid until the district deadline of 2[nd] April, which means it does not appear in the 23/24 accounts. The Treasurer and District Treasurer can confirm that capitation due for 23/24 has been paid in full. As a result, the true cash position for year ending 31[st] March 2024 is -£3,844.13.
Income
Our subs decreased to £7,720, a reduction of £653 vs 22/23 Cubs and Scout both down slightly, Beavers subs have increased by £1,065.
In addition, receipts for activities increased to £18,627.45 and reflects the increased level of activities across all units.
The gift aid recovered from HMRC was £1,659.43. It should be noted that there was a small amount of fundraising income, £276 for year 2023-24.
We successfully applied for and received £2,500 in match funding from the RN Admiralty Grant to support sea scouting afloat. We invested in 12 paddles boards and associated equipment meaning that we don’t have to pay external providers for paddleboarding activities.
Other income appears to be significantly higher in the accounts for 23/24, this is due to a movement in cash to our savings accounts.
Payments and Costs
Costs for activities have increased to £18,627.45 in respect of the increased level of activities across all units and in all cases breakeven. We’re now using an activity costing template across all sections to improve visibility of upcoming costs and proactive activity cost management.
I can report that all relevant insurances covering marine, buildings, equipment and volunteers are all up to date, in place with no premiums owing. Although we’ve seen significant increases in insurances across the board. We’ve also consolidated insurances to avoid duplicate and increased our excess to £250 to help mitigate increases in premiums.
It should be noted that our costs for all utilities have increased by 47% for year 23/24.
Additionally, I would like to thank Liz Mundy for independently verifying the 2023-24 accounts.
2024-24 – Looking forward
In light of continuing inflationary pressures across our cost base and our desire to invest further in our facilities, training, equipment and hardship, we’ve implemented a subs increase across the board from easter 2024 which should raise an additional £1,800 of revenue. There will now be an
annual subs review each year. I can confirm that we’re on course to raise over £400 from the Exeter Community Lottery for 24/25.
It’s been my pleasure to support the unit, its committed leaders and our young people over the last year in the role of treasurer.
Mr Charles J F Banks
Group Treasurer - 19[th] Exeter Sea Scouts
19TH EXETER SEA SCOUT GROUP
(Reg Charity No 299794)
ANNUAL ACCOUNTS YEAR ENDED 31 MARCH 2024
RECEIPTS AND PAYMENTS SUMMARY FOR THE YEAR ENDED 31 MARCH 2024
2023-24 2022-23 £ £
Total Receipts for the year 40,587.45 19,964.76
Total Payments for the year 39,751.58 21,650.02
Net Receipts/(Payments) 835.87 -1685.26
Opening Balances brought forward 19,329.84 21,015.10
Movement in funds 835.87 -1685.26
Closing Balances as of 31 March 20,165.71 19,329.84
SUMMARY OF BALANCES AS ON 31 MARCH 2024
2023-24 2022-23 £ £
Scout Current Account 5,089.46 14,162.83 Scout Camp Account 1,264.70 1,419.48 Business Premium Account 13,811.55 3,747.53
20,165.71 19,329.84
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees
on and signed on behalf by:
Chair: Print name: Treasurer: Print name:
19TH EXETER SEA SCOUT GROUP
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2024
2023-24 2022-23 £ £
Receipts
Membership subscriptions 7,7208,373 - Capitation (4,140) Activities 17,847.50 13,464.18 Donations and grants 2,50090 Fundraising 276 - Gift Aid Tax recovered 1,659.43 1691.01 Other income* 10,584.52 486.57
Total Receipts for the year 40,587.45 19,964.76
Payments
Activities 18,627.45 13,763.31 Scout Shop 812.77 891.34 Premises 3,160.22 4,779.12 Insurance 1,603.36 1,463.01 Administration (including OSM) 491.76 478.72 Purchase of equipment 4,960.02 70.20 Other payments*** 10,096 204.32
Total Expenses for the year
39,751.58 21,650.02
Net movement in funds for the year 835.87 -1,685.26
*Due to proactive cash management capitation was not paid until the district deadline of 2[nd] April, which means it does not appear in the 23/24 accounts. The Treasurer and District Treasurer can confirm that capitation due for 23/24 has been paid in full.
** This is largely due to the movement of cash from current to savings account
*** This is largely due to the receipt of cash from current to savings account
19TH EXETER SEA SCOUT GROUP
NOTES ON RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2024
2023-24 2022-23 £ £
Receipts
Membership subscriptions:
Beavers 1707 642 Cubs 2,2623,151 Scouts 3,7514,580 Capitation (-) (4,140) Activities: Beavers 562 645.04 Cubs 7,037.50 3,971.14 Scouts 660 1,254 Scout Camp 9,5887,594
Donations and grants: Other donations and grants 2,50090
Fundraising 276 - Gift Aid Tax recovered 1,659.43 1,691.01 Other income 10,096 486.57 Total Receipts for the year 40,587.45 19,964.76
Payments
Activities:
Beavers 193 465.05 Cubs 6,945.91 3,532.74 Scouts 1,635.76 1,062.79 Scout Camp 9,852.78 8,702.73 Other - 204.32 Scout Shop 812.77 891.34
Premises:
Rent 500 500 Water218.63 200.72 Gas and Electricity 1054.62 661.20 Repairs and Renewals 1,386.97 3,417.20 Insurance: Marine 1,054.24 - Buildings* 257.40 1,231.67 Equipment 239.72 179.34 Volunteer Personal Accident 52 52 Administration:
OSM 491.76 478.72 - - Accountancy Other - -
Purchase of Equipment:
SUP’s 2990 - SUP accessories & safety equipment 1970.02 - Kayak Air Bags - 70.20
- Other payments 10,096
Total Expenses for the year 21,650.02 21,650.02
*Note – Buildings insurance reduced due to payment phasing and policy
19TH EXETER SEA SCOUT GROUP
(Reg Charity No 299794)
ANNUAL ACCOUNTS YEAR ENDED 31 MARCH 2024
RECEIPTS AND PAYMENTS SUMMARY FOR THE YEAR ENDED 31 MARCH 2024
| Total Receipts for the year Total Payments for the year Net Receipts/(Payments) Opening Balances brought forward Movement in funds Closing Balances as of 31 March |
2023-24 2022-23 £ £ 40,587.45 19,964.76 39,751.58 21,650.02 |
|---|---|
| 835.87 -1685.26 19,329.84 21,015.10 835.87 -1685.26 20,165.71 19,329.84 |
SUMMARY OF BALANCES AS ON 31 MARCH 2024
| Scout Current Account Scout Camp Account Business Premium Account |
2023-24 2022-23 £ £ 5,089.46 14,162.83 1,264.70 1,419.48 13,811.55 3,747.53 |
|---|---|
| 20,165.71 19,329.84 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees
on
and signed on behalf by:
Chair:
Print name:_____
Treasurer: _________
Print name:_____
19TH EXETER SEA SCOUT GROUP
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2024
| Receipts Membership subscriptions Capitation Activities Donations and grants Fundraising Gift Aid Tax recovered Other income Total Receipts for the year Payments Activities Scout Shop Premises Insurance Administration (including OSM) Purchase of equipment Other payments Total Expenses for the year Net movement in funds for the year** |
2023-24 2022-23 £ £ 7,720 8,373 - (4,140) 17,847.50 13,464.18 2,500 90 276 - 1,659.43 1691.01 10,584.52 486.57 |
|---|---|
| 40,587.45 19,964.76 18,627.45 13,763.31 812.77 891.34 3,160.22 4,779.12 1,603.36 1,463.01 491.76 478.72 4,960.02 70.20 10,096 204.32 39,751.58 21,650.02 835.87 -1,685.26 |
*Due to proactive cash management capitation was not paid until the district deadline of 2[nd] April, which means it does not appear in the 23/24 accounts. The Treasurer and District Treasurer can confirm that capitation due for 23/24 has been paid in full.
** This is largely due to the movement of cash from current to savings account
*** This is largely due to the receipt of cash from current to savings account
Page 2 of 4
19TH EXETER SEA SCOUT GROUP
NOTES ON RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2024
| 2023-24 | 2022-23 | |
|---|---|---|
| £ | £ | |
| Receipts | ||
| Membership subscriptions: | ||
| Beavers | 1707 | 642 |
| Cubs | 2,262 | 3,151 |
| Scouts | 3,751 | 4,580 |
| Capitation | (-) | (4,140) |
| Activities: | ||
| Beavers | 562 | 645.04 |
| Cubs | 7,037.50 | 3,971.14 |
| Scouts | 660 | 1,254 |
| Scout Camp | 9,588 | 7,594 |
| Donations and grants: | ||
| Other donations and grants | 2,500 | 90 |
| Fundraising | 276 | - |
| Gift Aid Tax recovered | 1,659.43 | 1,691.01 |
| Other income | 10,096 | 486.57 |
| Total Receipts for the year | 40,587.45 | 19,964.76 |
| Payments | ||
| Activities: | ||
| Beavers | 193 | 465.05 |
| Cubs | 6,945.91 | 3,532.74 |
| Scouts | 1,635.76 | 1,062.79 |
| Scout Camp | 9,852.78 | 8,702.73 |
| Other | - | 204.32 |
| Scout Shop | 812.77 | 891.34 |
| Premises: | ||
| Rent | 500 | 500 |
| Water | 218.63 | 200.72 |
| Gas and Electricity | 1054.62 | 661.20 |
| Repairs and Renewals | 1,386.97 | 3,417.20 |
| Insurance: | ||
| Marine | 1,054.24 | - |
| Buildings* | 257.40 | 1,231.67 |
| Equipment | 239.72 | 179.34 |
| Volunteer Personal Accident | 52 | 52 |
| Administration: | ||
| OSM | 491.76 | 478.72 |
| Accountancy | - | - |
| Other | - | - |
| Purchase of Equipment: | ||
| SUP’s | 2990 | - |
| SUP accessories & safety equipment | 1970.02 | - |
| Kayak Air Bags | - | 70.20 |
| Other payments | 10,096 | - |
| Total Expenses for the year | 21,650.02 | 21,650.02 |
Page 3 of 4
*Note – Buildings insurance reduced due to payment phasing and policy / term consolidation
Page 4 of 4
Independent Examinerfs Report to the Trustees of the 19kn Exeter Sea SCOUT GROUP I report on the aco)unts ofthe GrouplWicV68vAtyIkn for the year ended 31 Marth 2024 which comprise the StateMt of FinanLaal Activibes. the Balance Sheet arKI related notes set out on pages 1-3 This report is made solely to the trustees in accothnce wth Section 145 of the Charities Act 2011. My work has been undertaken so that I migm stste lo Ihe dri$ trustees tIKW matters l am Uired to stste lo them in an Independent Examinerfs report and for other puw. To the fullest extent pemiitted by law, I do not accept or assume responsibility to anyone other than lh8 charity arvj the charitys trustees for my examination work. Respe¢tlve responsibilltles of Tntstees and Examiner The Group'siDistrid$ trustees are reswnsible foru preparation ofthe aco)unts. They cortstder that an audit is not required for this year (under Secon 144 of the Charities Act 2011 (the Charities Act)) and thal an independent examination is needed. It is my responsibility to: Examine the acownts (under Section 145 ofthe Charthes Act To follow the wocedures laid ¢knm in the General DI1)nS given by th8 Charity Commissioner5 (under Section 145(5Xb} of the Charilies Ad); and To state whether parbcular rnatte have lo my attention. Basis of Independent Examinerfs report My examlnation was carried out in a0rdare with the General Dire(ons given by the Charity Commissioners. An examination includes a rewew of the accounting records kept by the GrouplDi8tricl and a comparison of the accounts presented wth those records. It also indudes ConderatIon of any unusual items disctosures in the accounts, and seeking explanations from you as trustees conMIng any suth matte. The procedures undertaken do not provide all the evidence that would be required in an 8udit, arKi consequenuy no opinion is given as lo whether the accounts present a 'true and fairf view and the retM)rt is limited lo those Matte sel out in the statement below. Independent Examin8fs sLiteThnt In connection with my examinalion, no matter has ¢(e to my attention {¢)ther than that dBdosed below.): 1. whiGh gives me reasonable cause lo belwe that in. any material resF*cL the requirements to keep acoyjnting Cryd$ in accutsn with Sedicffi 130 ofthe Charities Act',and lo prepare 8ccx)unts which accord wth the accounting re¢d5 arvj compty wth thè acthunting requirements of the Chariknes Act hav8 not teen mel: or 2. to which. in my opinion. attention should be drawn in otder to able a proper understandiThJ of the acUnts be reached. ' Please delete the worfs in the brdckets rftheydo rnt aPY Name.. clTlLEts hLLC) FLA Qualification: ......................................................................... Address:..... . . Date.. ..J+ ffu ..A.oz.l-................... LT700006 (1•t February 2017