## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 09 2022 **To** 31 08 2023 ## Section A Reference and administration details **Charity name** High Wycombe and District Beekeepers Association **Other names charity is known by** **Registered charity number (if any)** 299638 **Charity's principal address** 41 Spring Gardens Road High Wycombe Buckinghamshire **Postcode HP13 7AG** ## **Names of the charity trustees who manage the charity** ||1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---|---| |||Paul Hurley|Secretary||SocietyAGM/EGM| |||Marion Lyon|Treasurer||SocietyAGM/EGM| |||Nicola Collins|||SocietyAGM/EGM| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CONSTITUTION Type of governing document (eg. trust deed, constitution) ASSOCIATION How the charity is constituted (eg. trust, association, company) Ex officio FROM AGM/EGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The Charity is run by an executive committee as prescribed in the You **may choose** to include constitution. All officers and committee members are unpaid volunteers. additional information, where relevant, about: The charity is affiliated to the British Beekeepers Association through the  policies and procedures Buckinghamshire Beekeepers Association adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The object of the Association shall be to promote and further the craft of Beekeeping. **Summary of the objects of the charity set out in its governing document** **TAR** 2 In pursuance of this objective, the Association shall carry out the following activities as far as it is able:- (a) Advise members in the management of apiaries. (b) Help new members to start in the craft in a safe and responsible manner. (c) Encourage beekeeping to be efficient with up to date principles. (d) Encourage control and eradication of disease. **Summary of the main** (e) Arrange meetings of members for practical instruction and **activities undertaken for the** education on all aspects of beekeeping and impinging fields of **public benefit in relation to these objects (include within** interest. **this section the statutory** (f) Provide advise and assurance, and where possible, assistance **declaration that trustees have** to the public on matters pertaining to bees and beekeeping. **had regard to the guidance** (g) Organise and hold exhibitions of bees, bee products and **issued by the Charity Commission on public** related appliances, and to promote the public's awareness of bees **benefit)** and the Environment. (h) Do all such lawful things as shall further the said objectives, in accordance with the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** The Association may solicit donations from members and members of the public to support: a) educational activities by the Association in schools and b) research by other bodies on matters relating to the science of bees and beekeeping and may award grants to further the latter. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The association has 146 members at all levels of experience in beekeeping and has provided support and a forum for informal training and assistance to members **.** ## **Education** The School Visits Team has once again visited a number of schools to educate local children into the world of the bee. The children still love the chance to see live honeybees in an observation hive. The association also gave a highly praised presentation at a Royal Society of Chemistry county secondary school event, “Chemistry in Industry”. ## Beginners Course Our “Introduction to Beekeeping” course was very popular with 31 people in attendance. The course was designed to give the basic theory and practical training necessary for an attendee to manage a colony with mentoring from an experienced beekeeper. The course consisted of six weekly evening sessions running through the Spring. The practical sessions mainly took place at our Chairman's apiary though poor weather played a major factor in making practical sessions difficult to coordinate. The association apiary was not available until later in the year as we only acquired it around April/May time. However we hope that next year the association apiary will be used to full potential to support Beekeeping Practicals for both beginners and members. ## General Talks for members and the public. Once again this year we have enjoyed a wide array of speakers at our monthly meetings drawing the regular 45+ attendees as well as members of the public interested in taking up beekeeping. In general our speakers have been well received with varied topics that have both interested and informed. As always these monthly meeting have allowed the association to come together and catch up with fellow members at our new venue with its excellent facilities. Various members have given general talks and exhibitions on bees and beekeeping to non-beekeeping groups such as WI, gardening societies and local shows. ## Association Apiary The association has used some of it's reserve funds to acquire and equip a new training apiary. The new apiary has proved a great success with a variety of practical sessions taking place throughout the beekeeping calendar. We now have 8 hives to take through the winter now that the final apiary clean up has been carried out. The new apiary has seen many comings and goings of visitors. We hosted our first public Open day which saw 40 visitors and members in attendance. ## National Examinations Classes have been run for basic and more advanced modules and **TAR** 4 ## Section D Achievements and performance our members have based in both categories. ## Public benefit The association provided assistance to the local authority and the general public in handling questions related to bees (not necessarily honey bees, or bees at all!) , recovering swarms and relocating bumblebee colonies. We have collected at least 28 swarms (the record is a bit ambiguous in places) which are generally distributed to new beekeepers. A publicly accessible web site has been maintained, giving general advice and information on bees of many species and contact details for advice and swarm reporting. The web site also gives upto-date information to members on association matters. ## **Section E Financial review** The association has accumulated reserves which are mainly intended to **Brief statement of the** fund a permanent, secure teaching apiary site. **charity’s policy on reserves** Reserves will also be used to support academic research with the approval of members at an AGM or EGM ## **Details of any funds materially in deficit Further financial review details (Optional information)** The association's income is from membership subscriptions/course fees. You **may choose** to include The association receives voluntary donations from members and from additional information, where members of the public for swarm collection and talks. relevant about: Some donated funds are mandated for research into bee disease and  the charity’s principal husbandry, the rest for education. sources of funds (including The association's chief expenditure is on it's educational activities. any fundraising); The association's reserves are placed with CCLA Investment  how expenditure has Management Ltd. in their COIF Charity Funds. supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** **TAR** 5 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Marion Lyon|Paul Hurley| |---|---|---| ||Marion Lyon|Paul Hurley| ||Treasurer|| ||1.11.2023|| **TAR** 6 |**High Wycombe & District Beekeepers Association**|**High Wycombe & District Beekeepers Association**|**High Wycombe & District Beekeepers Association**|**High Wycombe & District Beekeepers Association**|**High Wycombe & District Beekeepers Association**|**High Wycombe & District Beekeepers Association**|**High Wycombe & District Beekeepers Association**||**Registered Charity No**|**Registered Charity No**|**. 299638**||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |**Receipts and Payments Account for theyear ending 31 August 2023**||||||||||||| |||||||||||||| |**RECEIPTS**|Year 2023||Year 2022|||**PAYMENTS**||Year 2023||**Year 2022**||| |||||||||||||| |**Voluntary Sources**||||||**Charitable Expenditure**||||||| |HWBKA Subs|1,420.10||1,530.00|||||||||| |Tax Refund on 2018/19 Subs.|||896.18|||Donations (Charitable *)||313.49||1610.85||| |Bucks & BBKA Subs|3,010.00||3,296.00|||BBKA Subs||3039.5||3373||| |Tax Refund on 2019/20 Subs.|||804.82|||Bucks BKA Subs||262||||| |Donations visitors & visits/Ron White Research Fund|613.75||911.80|||||||||| |Tax refund on 2020/21 Subs.|||1,127.06|||Gifts- illness/ longservice etc||26.84||26||| ||5,043.85||8,565.86|||||3,641.83||5,009.85||| |||||||||||||| |**Educational/Activities**||||||**Educational/Activities**||||||| |Assoc Classes (Beginners, tasterdays, exam fees)|1,882.11||2,413.81|||Educational Material||1218.31||895.28||| |Beekeepers Quarterlysubscription|760.00||520.00|||Speakers||502.95||1154.6||| |Beecraft|1,126.20||892.60|||Hall Hire||3367||2043.5||| |BDI|493.10||549.25|||Beekeepers Quarterlysubscription||836||594||| |Swarm Collection donations|175.00||95.00|||Beecraft||1420||1039.69||| |Sales Honey& Wax (+bees)|791.35||770.00|||BDI
||506.3||555||| |Social Events|151.50||83.00|||Swarm Ofcer costs||115.68||261.65||| |||||||Apiaries||1460.92||1596.6||| ||5,379.26||5,323.66|||||||||| |||||||HoneyShow/communityshows||1318.9||125||| |**Bulk Sales**||||||Social Events||52.5||0||| |Sales ofJars & honeybuckets|3,806.01||2,633.96|||||||||| |Sales of Apiguard/maqs|466.00||326.61|||||10,798.56||8,265.32||| |Sales of fondant/sugar|320.95||54.50|||**Bulkpurchases for members**||||||| |Clothing/Equipment Sales -polo shirt, caps,gloves|60.00|||||Honey/wax extraction kitpurchase/upkeep||||59.82||| ||4,652.96||3,015.07|||Purchase ofjars & honeybuckets||4368.76||2040.7||| |||||||Purchase of Apiguard & fondant||668.35||478.8||| |||||||Purchase of clothing||||0||| |**Income from Assets**||||||Purchase of beesuits/gloves||418.85||0||| |Equipment Hire + deposits|45.00||424.90|||||5,455.96||2,579.32||| |current account interest||||||||||||| |other|-|||||||||||| |||||||**Administration & Miscellaneous**||||||| ||45.00||424.90|||Admin - PC, Printingand Publicity
||120.9||0||| |||||||Contribution to Bucks BKA rafe||0||0||| |||||||Meeting& working partycosts||102.49||90.88||| |||||||Web site hosting/directoryentry/tech||358.36||225.58||| |||||||||||||| |||||||||581.75||316.46||| |**TOTAL RECEIPTS**|15,121.07||17,329.49|||||||||| |||||||||||||| |**Balances brought forward**|9,978.44||8,819.90|||||||||| ||25,099.51||26,149.39|||||||||| |||||||**TOTAL PAYMENTS**||20,478.10||16,170.95||| |||||||||||||| |||||||**Balances in hand (see below)**||4621.41||9978.44||| |||||||||25,099.51||26,149.39||| |||||||||||||| |||||||||||||| |**Statement of Assets and Liabilities at 31 August 2023**||||||||||||| |**Monetary Assets**||||||||||||| |Cash in hand||||||||||50.24||| |Co-opBank account 2 : 31/08/2023||||||||2062.64||2062.64||| |Co-opBank account 1 : 31/08/2023||||||||2543.52||7850.55||| |||||||||||||| |COIF Deposit A/C||||||||15.25||15.01||| |||||||||4621.41||9,978.44||| |||||||||||||| |||||||||||||| |||||||||||Value||| |**Assets-Held for Investment Purposes**||||||||||31-Aug-23||| |||||||||||||| |COIF Charities Investment Fund 93.51 Accumulation Shares||||||||||21,711.90||| |converted from 22 October 2009 at value £8,039.33:-||||||||||||| |||||||||||||| |||||||||||||| |**Equipment for Charity's own use (written down to nominal £1)**||||||||||||| |||||||||||||| |**Debtors**||||||||||||| |||||||||||||| |**Honey Stock**||||||||||||| |||||||||||||| |**Liabilities**||||||||||||| |||||||||||||| |||||||||||||| |||||||||||||| |||||||||||||| |||||||||||||| |||||||||||||| |||||||||||||| |||||||||||||| |||||||||||||| |||||||||||||| |**Signed on behalf of Trustees by**||||||||||||| |||||||||||||| |||||||||||||| |**Independent Examiner's Report**||||||||||||| |See attached||||||||||||| Independent Examinerfs Report to th• Tnot•8s of High Wycombo & District Beekeepers Association Registered Charity NuM￿r 299638 I report on the ac(x>unts of the High ￿rt￿be & District Beekeepers Association for the year ended 31 August 2023 which are set out on the attached page. Respective Responsibilities of Trustees and Examiner The Charity's Trustees are responsib￿ for the PTeparats'on of the accounts. The Charity's Trustees consider that the audit requirement under section 144 of the Charities Act 2011 (the Charities Act) does not appty and that an independent examination is needed. It is my responsibilty lo: examine the accounts under section 145 of Ihe Charities Act, to follow the procedures speafEd in the General Direth'ons given by the Charity Commission (under section 145(5)(b) of ts Charities Act). and to state whether particular matters have come to my attentK)n. Bas18 of independent examinerf8 report My examination was carried out in accordance with general Direclions given by the Charity Commission. An examination indudes a review of the ac£ounling records kept by the charity arKI a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disdosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all ts eVKIen￿ that would be required in an audit, and consequenty no opinion is given as to whether the accounts present 'true and faif view and the report ts limited to those matters set out in the ststement below. Independènt examIn•￿$ stst•ment In connection with my examination. rK) matter has (xKne to my attention: 1) which gives me reas(xwble cause to believe tha( in any fflaterial respect, the quirements.. to keep accounting records in accordan￿ with section 130 of the Charities Act., to prepare accounts vthich accord with ts accounting records and comply with the accounting requirements of the Charit*s Act have not been met; or 2) to which. in my opinion, attention should be dra￿ in order to enable a proper understanding of the accounts to be reaCtr￿d. Klau Wemer ACMA 18 September 2023 85 Brecon Way High Wycombe Buckingharnshire HP13 5NW