## **Annual General Meeting Report for Havelock Community Centre** Registered Charity: 299580 **Location:** Havelock Community Centre, 324 Fawcett Road, Southsea, PO40LQ **Date of AGM:** Wednesday 27[th] November 2024 **Time:** 7pm ## **Centre Report** Havelock Community Centre is a vibrant and well-established community space located in Southsea, Portsmouth, UK. Serving as a focal point for local residents, the centre offers a wide range of services and programs designed to support and enrich the lives of individuals from all walks of life. The centre plays a key role in fostering community spirit, providing a safe and accessible environment for a diverse range of activities, including educational programs, social events, and recreational opportunities. ## **History and Establishment** Havelock Community Centre was established in 1988 with the goal of creating a dedicated space where local residents could gather, participate in community-driven initiatives, and access essential services. The centre is situated in the heart of Southsea, a residential area within the city of Portsmouth. The area is known for its vibrant mix of cultural, historical, and recreational offerings, making it a prime location for a community hub. Over the years, Havelock Community Centre has expanded its offerings to cater to the evolving needs of the community. Today, the centre stands as a well-loved and integral part of Southsea, continuously adapting to meet the demands of a diverse and changing population while ## **Facilities and Services** Havelock Community Centre boasts a range of facilities designed to accommodate various community activities. These include: -Main Hall: A large and versatile space suitable for meetings, events, classes, and social gatherings. The hall is often used for dance, exercise classes, parties, and public meetings. -Small, Large and Garden rooms: Smaller rooms that can be rented for workshops, support groups, and classes, offering an intimate environment for focused learning or discussion or gatherings. - Kitchen Facilities: Available for use during events or group gatherings, providing a space for catering and meal preparation. - Outdoor Area: The centre is also home to a garden that can be used with the hire of the adjourning rooms, it is also used for seasonal and community events, adding to the appeal of the venue for family-oriented activities. The centre’s facilities are designed to be accessible to all members of the community, including those with mobility challenges, ensuring that the services offered are available to everyone, regardless of age or physical ability. ## **Year in Review** In April the Centre manager who had joined us during covid left due to personal reasons, recruitment started for a replacement, someone who would help expand the offerings and community involvement of the centre. Several new groups started including Lunchtime Yoga, Magical Maths and Slow sew. We also hosted the Art Demonstration - Coping with a stroke. May saw the introduction of more new groups, Belly dancing and meditation and the Multicultural Coffee break. A fabulous Coronation Party was held and enjoyed by 80 members and was also attended by the Lord Mayor and the Lady Mayoress and Stephen Morgan. We were lucky enough to be given some flowers by Tesco to improve the garden area. In June we appointed a new centre manager and organised a trip to Saville gardens in Windsor which was very successful. The Fawcett Road Green Group worked in partnership with the centre and held a community planting event. New groups started including Pilates, Move with Grace and the Tinnitus Support Group. We appointed a new cleaner in July and saw a rise in the amount of party booking in the centre and we continued to look for new volunteers. The very successful trip to Millets Wildside Falconry took place in August. A new antenatal class started. The first Table top sale was held on 9th September, this is good to raise the profile of the centre to people who may have never been here before and also to help members sell their items whether having a clear out at home or selling homemade crafts. This was well attended. Several new groups started including Little Kickers and Humming Bee Yoga. As part of the ‘Look Up Portsmouth’ event we were selected to have a mural painted on the side of our building, this can be seen if you go into the car park. Warm hearts and Grannies and toddlers returned after the summer break and Char over Chai held their macmillan coffee morning. October saw the centre being used more and more for parties. In November we had to shut the centre when the new flooring, for which we had received a grant for, was laid in the lobby and the large and small room. This has made a huge difference to the cleanliness of the building making it easier to clear up after groups and parties. In December we held the next Table Top which also included a visit from Santa with free activities for children. The hygiene bank started with a donation of toiletries from Morrisons and Warm Hearts held their Christmas party for 25 members of the Warm Hearts group, the dinner was cooked by some of the trustees along with Suzy Horton. Membership payments were due in January,and currently we have 169 members. A new children’s french group started. We entered the Tesco Stronger Starts scheme, which could get us £1000 to spend on a stay and play group in the school holidays. February saw the sad passing of Kenneth Bennet, Ken, along with his wife Jenny was instrumental in setting up the campaigning and setting up the centre to the building it is now. In recognition of this we are renaming the hall upstairs ‘The Bennett Hall’ . Once again we were advertising for a new centre manager. We held our Table top and Easter Egg Hunt in March, children were sent on a treasure hunt around the centre and were rewarded with an easter egg kindly donated by GWR Fratton and books donated by Bookmark. ## **Future Plans** Havelock Community Centre is committed to evolving alongside the needs of the Southsea community. Looking ahead, the centre aims to: -Expand its Program Offerings: This includes introducing new classes and activities to reflect the interests and needs of the local population. - Improve the look and feel of the Centre: Planning has commenced for areas to be fixed or replaced, such as the astro turf and the main hall floor. With additional plans for the entrance to the community centre and the refresh of decoration around the centre. - Strengthen Community Partnerships: Building stronger relationships with local businesses, schools, and charitable organisations to ensure that the centre remains an invaluable resource for Southsea. Supporting the centre with Hygiene by being the hub for The Hygiene Bank Portsmouth. - Sustainability: The centre will continue its efforts to become more environmentally sustainable, implementing green practices where possible, such as reducing energy consumption, providing more outdoor living plants, increasing recycling initiatives, and incorporating sustainability into its programming. **Volunteer Support:** Havelock Community Centre actively encourages volunteer participation, offering residents a chance to get involved in the running of the centre, help organise events, or assist in running Havelock Groups. There's a range of volunteer opportunities available to all and aimed at empowering local people, creating a sense of ownership and pride in the community, and supporting local projects and initiatives. ## **Financial Report:** All the income to run the centre is generated through room hire for either regular groups or private bookings, we had an increase in the amount made in this to £46797.05, over £3000 more than the previous year. The largest cost remains salary for 4 staff, The centre manager, two centre admin assistants and one cleaner. We received grants of £500 from Magic Little gardens, £2595.50 for warm Hearts and £500 for the Express your self project. Fundraising generated £2103.00. Total unrestricted income was £52157.68. A full report is available if required. Havelock Community Centre remains a vital and thriving part of Southsea. Through its diverse range of programs, welcoming atmosphere, and commitment to meeting the needs of its community, the centre continues to make a meaningful impact on the lives of local residents. As it moves forward, Havelock Community Centre will undoubtedly continue to adapt and grow, ensuring that it remains a central hub for all those in Southsea who seek connection, support, and engagement. ## **Followed by an Informal Meeting** : Group Reports Questions and Matters from Floor Coffee, Tea and Cake ## **Havelock Community Centre** ## **Income & Expenditure - Year Ended 31st March 2024** |Key Deposits
Community Projects:
Grants & Donations
Social Events
Fawcett Road Greening
Warm Hearts
PCC Flooring Grant
Magic Little Garden
Coronation Party
Express Yourself Project
Centre Trips:
All Trips
Savill Gardens
Milletts Falconery
Waverley Paddle Steamer
Room Hire
Fundraising
Other Sundry Income:
Membership Subscriptions
Membership Group Events
Portsmouth Lottery
Deposit Account Interest
Parking Scratchcards
Other Sundry Income:
Carried-forward:|**Year to 31st March 2023**
**Actual**|**Year to 31st March 2023**
**Actual**|**Year to 31st March 2024**
**Actual**|**Year to 31st March 2024**
**Actual**| |---|---|---|---|---| |||||| ||**Restricted**
**Income**
**Expenditure**||**Restricted**
**Income**
**Expenditure**|| ||**£**
10630
800
418
1000
1044
10546|**£**
10755
6083
956
1000
977
0|**£**
15404.00|**£**
15056.00| |||||| ||||5206.00
2595.50
-1675.48
500.00
164.00
500.00|3018.82
1508.18
8870.52
0.00
498.00
0.00| |||||| ||500|166||| |||||| ||4931
280|5840
0||| |||||| ||||1370.00
600.10
0.00|1650.00
600.10
0.00| |||||| |||||| ||**30149**|**25777**|**24664.12**|**31201.62**| |||||| |||||| ||**Unrestricted**
**Income**
**Expenditure**||**Unrestricted**
**Income**
**Expenditure**|| ||**£**
44528
2088
755
842
104
71
22
0|**£**|**£**
46797.05
2103.46
800.00
1769.76
73.00
457.41
-11.50
168.50|**£**| |||||| |||227||374.74| |||||| |||||48.59| |||||| |||||| ||**48410**|**227**|**52157.68**|**423.33**| |||||| **Havelock Community Centre** ## **Income & Expenditure - Year Ended 31st March 2024** |Brought-forward:
Centre Trip & Coronation Party Losses
Community Centre Costs:
Heating & Lighting
Rates, Water and Insurance
Cleaning, Refuse Collection & Maintenance
Insurance
Alarm System Maintenance
Staff Costs
Telephone
Website
Fees & Subscriptions
Stationery & Sundry Office Costs
Card Machine Commission
Capital Expenditure - Laptops & Accessories
Total Income for the Period
Total Expenditure for the Period
Net Receipts for the Period
Accumulated Funds brought-forward
Balance carried-forward
**Represented by:**
Bank Current Account
Bank Deposit Account
Cash-in-Hand|**Year to 31st March 2023**
**Actual**|**Year to 31st March 2023**
**Actual**|**Year to 31st March 2024**
**Actual**|**Year to 31st March 2024**
**Actual**| |---|---|---|---|---| |||||| ||**Unrestricted**
**Income**
**Expenditure**||**Unrestricted**
**Income**
**Expenditure**|| ||**£**
48410|**£**

227|**£**
52157.68|**£**

423.33| |||||| |||0
3861
1281
6060
953
774
31195
982
374
391
1134
0
0||1248.87
7413.54
1237.95
7240.69
1023.96
240.00
38610.13
1183.57
1344.48
803.75
1194.50
20.83
1109.36| |||||| |||||| ||**48410**|**47232**|**52157.68**|**63094.96**| |||||| |||||| |||**Unrestricted**
**Funds**|**Restricted**
**Funds**|**Total**
**Funds**| |||£
52157.68
63094.96|£
24664.12
31201.62|£

76821.80

94296.58| |||-10937.28|-6537.50|-17474.78
56822.96| |||||| |||||**39348.18**| |||||3883.25
34590.53
874.40| |||||**39348.18**| |||||| **Havelock Community Centre Income & Expenditure - Year Ended 31st March 2024** |**Notes:**
**[1] Restricted Income & Expenditure:**
Centre Trips:
Savill Gardens
Milletts Falconery
PCC Flooring Grant [Building Repairs]
Coronation Party
Allocated:
Building Repairs
Event Losses
**[2] Fundraising:**
Table Top
Christmas Fayre
Easter Raffle
**[3] Membership Group Events:**
Saturday Activities
Kurling
Bingo
**[4] Heating & Lighting:**
Crown Gas & Power
Southern Electric
PCC - Solar Energy
**[5] Rates, Water and Insurance:**
Non-Domestic Rates
Water
**[6] Cleaning, Refuse Collection & Maintenance:**
Waste Removal
PHS
Window Cleaning
Cleaning Materials
Building Maintenance & Repairs
Building Sundries
Garden Maintenance
**[7] Staff Costs:**
Salaries
Employer's PAYE & NIC|**Restricted**
**Actual**
**Balance**
**Income**
**Expendiure**
**Expenditure**
**to Commun**
**£**
**£**
**£**
**£**
1650.00
1650.00
1844.50
194
600.10
600.10
911.10
311
8870.52
8870.52
11078.18
2207
498.00
498.00
1241.37
743
3456
£
2207.66
1248.87
3456.53
**£**
**£**
905.56
57.19
1075.90
317.55
122.00
0.00
2103.46
374.74
1367.76
0.00
402.00
0.00
0.00
48.59
1769.76
48.59
2494.08
3935.61
983.85
7413.54
242.02
995.93
1237.95
2216.72
1250.14
349.33
621.76
2282.66
440.89
79.19
7240.69
34078.33
3278.91|**Restricted**
**Actual**
**Balance**
**Income**
**Expendiure**
**Expenditure**
**to Commun**
**£**
**£**
**£**
**£**
1650.00
1650.00
1844.50
194
600.10
600.10
911.10
311
8870.52
8870.52
11078.18
2207
498.00
498.00
1241.37
743
3456
£
2207.66
1248.87
3456.53
**£**
**£**
905.56
57.19
1075.90
317.55
122.00
0.00
2103.46
374.74
1367.76
0.00
402.00
0.00
0.00
48.59
1769.76
48.59
2494.08
3935.61
983.85
7413.54
242.02
995.93
1237.95
2216.72
1250.14
349.33
621.76
2282.66
440.89
79.19
7240.69
34078.33
3278.91|**Restricted**
**Actual**
**Balance**
**Income**
**Expendiure**
**Expenditure**
**to Commun**
**£**
**£**
**£**
**£**
1650.00
1650.00
1844.50
194
600.10
600.10
911.10
311
8870.52
8870.52
11078.18
2207
498.00
498.00
1241.37
743
3456
£
2207.66
1248.87
3456.53
**£**
**£**
905.56
57.19
1075.90
317.55
122.00
0.00
2103.46
374.74
1367.76
0.00
402.00
0.00
0.00
48.59
1769.76
48.59
2494.08
3935.61
983.85
7413.54
242.02
995.93
1237.95
2216.72
1250.14
349.33
621.76
2282.66
440.89
79.19
7240.69
34078.33
3278.91|**Restricted**
**Actual**
**Balance**
**Income**
**Expendiure**
**Expenditure**
**to Commun**
**£**
**£**
**£**
**£**
1650.00
1650.00
1844.50
194
600.10
600.10
911.10
311
8870.52
8870.52
11078.18
2207
498.00
498.00
1241.37
743
3456
£
2207.66
1248.87
3456.53
**£**
**£**
905.56
57.19
1075.90
317.55
122.00
0.00
2103.46
374.74
1367.76
0.00
402.00
0.00
0.00
48.59
1769.76
48.59
2494.08
3935.61
983.85
7413.54
242.02
995.93
1237.95
2216.72
1250.14
349.33
621.76
2282.66
440.89
79.19
7240.69
34078.33
3278.91| |---|---|---|---|---| ||**Income**|**Restricted**
**Expendiure**|**Actual**
**Expenditure**|**Balance**
**to Commu**| ||**£**
1650.00
600.10
8870.52
498.00|**£**
1650.00
600.10
8870.52
498.00|**£**

1844.50

911.10

11078.18

1241.37|**£**

194

311

220

743| |||||345| |||||| |||||| |Pension Contributions
Staff Training
Payroll Services
**[8] Website:**
Includes Cost of Website Re-Design
**[9] Office Costs:**
Stationery
Computer Maintenance
Sundries
**[10] Restricted Net Income - End of Year Balances to Carry-Forward:**
Fawcett Road Greening
Warm Hearts
Magic Little Grants
Express Yourself|424.44
179.97
648.48|424.44
179.97
648.48| |---|---|---| ||38610.13|| |||875.00| |||615.43
54.00
525.07| ||1194.50|| ||2187.18
1154.27
500.00
500.00|| ||4341.45|| Notes [1] [1] [1] [1] Notes Notes 17] Notes IIDI Charged Centre 1.50 ..00 7.66 1.37 6.53 CHARITY COMMISSION FOR ENfjLAND ANO WALES Independent examinerfs report on the accounts Sectlon A Independent Examiner's Report Reportto th• trust••s ' .} On accounts for th• year •nd•d bl A£C*I 2024 Charlty no Ill any) 318SSC) S•t out on pag•s chanty nhe TrLtst"I for th• yew erbjed R￿pOnSIbilI11•S and basls ol rnport accounts in acc￿lance the rgquiremenLs of the Ch￿The5Act 2011 (Ihe W. I repJ)rt in resFed of my etsminaticfft rf the Trusvs acQ￿nts carr￿d urKler se¢kn 145 crfthe 2011 Act arhj in caryiro t>Jt my ex8mrftatron. I have lollcvrtd all the a￿￿tst4e t*rec*th)s gThen by the Chanty Commrssl￿J uTrJer se￿n 1495llbl of the Act. Ind•pgnd•nt gross exceeded £29J,CW arKI l am qUal￿d lo 9xamir￿￿5 statoment undert*e the examinatN)n by teir*J a qualfftd mEmi*r ofrmwt narne crf aFWK*4p ltsted bc*D. Delete l J 8ppI￿ati*. I hav8 cornp￿ted my e¥aminakn. I confwm that no material matters CO￿ to my attenti￿ in (￿r￿diDn with thg examination lotherlhan tljat discJ05ed I￿.1 gNes me cause to that in. any materi8 the aclwnts dwJ not c¢xnrAy apJ1Cab￿ requirements c￿C*m1￿j the fomi and content of accwnts set r¥Jt in the Chaiii IAccow*s aTrJ ReF￿ts) Regu￿t￿n$ 2fM)8 other Ihan 8Ay requirement thatthe a In* aThJ fair is not a mallor a5 part of an irNI￿Trjen1 examinab"w. I ha%* no concerrts aThJ ha¥$ ts)me auitss no thr matter5 in conr*t#i ith the examinati￿ attèlthi shwka te drwm in this reFN)rt in orderto enat49 a U￿Jer￿￿ oftlw acccKJnts to b8 r8athd. . Please delete the L*vrAyin tsbA*ets d) fft*èppty. Signod.. 61kzlz Nam•: Rel•vant prof•¥•ional qUAllficatlonls) or botty IER Oct 2018