**Trustees’ Annual Report for the period From 01.04.2020 To 31.03.2021** **Charity name: Havelock Community Centre** **Charity registration number:299580** ## **Objectives and Activities** SORP reference Summary of the purposes Para 1.17 To promote the benefit of all inhabitants of Southsea without discrimination of gender, sexual of the charity as set out orientation, race or of political, religious or other in its governing opinion by associating together the said document inhabitants and the local authorities, volunteering and other organisations, in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. Summary of the main Para 1.17 and We have made efforts to ensure we are available to 1.19 all members of the local community by offering activities in relation to discounts and free sessions to groups who in turn those purposes for the offer help and support the residents of the local area. public benefit, in This includes: particular, the activities, ● Free exercise classes for those wishing to projects or services improve physical and mental wellbeing but unable to afford gyms/classes. identified in the accounts. ● Discounted sessions to enable Narcotics - Discounted sessions to enable Narcotics Anonymous to keep supporting those in need. - Discounted sessions for social groups such as Women’s Institute Throughout Covid we ensured we were open and accessible to the vital support groups such as AA and NA (when they were permitted to run) and we hosted the only NA sessions in the entire city for several months. We also ensured we were flexible enough with cancellations and rescheduling that allowed our recreation and leisure groups to continue functioning throughout the pandemic with minimal financial impact. This included no charges for last minute cancellations, holding the reservations for several months without giving the space away to other groups and giving bigger spaces at no extra charge to allow social for distancing. We also carried out seasonal fundraising activities for local charities with shared aims and objectives. Statement confirming Para 1.18 whether the trustees The trustees have due regard to the commission's guidance on public benefit all all times throughout the have had regard to the year and it is a specific focus at trustee meetings. guidance issued by the Charity Commission on public benefit **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment We are extremely grateful for the many hours our volunteers have spent helping to run the centre. We have volunteers run the reception desk and support office staff most days as well as helping to maintain Para 1.38 the centre’s garden and running several of our Contribution made by groups. We wouldn’t be able to function as a busy volunteers centre without them. Other ## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|We have managed to continue functioning
as a hub of the community despite the
difculties faced through the pandemic.
This means we are still able to ofer a place
for people to take part in activities such as
social groups, exercise, baby and toddler
groups,discussion and debates and support
groups - all of which benefts the physical
and mental wellbeing of the local
residents.
We carried out fundraising activities which
benefted local domestic violence refuges.
We hosted over 50’s activity clubs, bingo
and singing groups to help combat
loneliness and social isolation.|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against
objectives set Para 1.41
Performance of
fundraising activities
against objectives set Para 1.41
Investment performance
against objectives Para 1.41
**----- End of picture text -----**
other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining the Para 1.22 We do not currently have a policy for holding reserves
but w e are currently reviewing this and the draft
policy for holding
reserves policy will be finalised by the Trustees at our
reserves stating why they next Committee Meeting. We expect to hold reserves
are held in the future to cover between 3-6 months core
running costs and a provision for replacement of
assets such as fixtures, fittings, kitchen equipment,
furniture and other ‘capital’ equipment as well as any
maintenance costs for the building.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity's funds were principally from room rental
charges and government grants for covid.
The charity’s principal
sources of funds
(including any Para 1.47
fundraising)
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
A description of the
principal risks facing the
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charity Para 1.46 other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 CONSTITUTION ADOPTED 22/10/1987 AS
AMENDED ON 25/01/2012 as amended on 03 Apr
document
2019
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed or reappointed annually at the
Annual General meeting held in November
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Trustees are given an induction pack which includes a
copy of the constitution, a guide to being a trustee
and relevant job descriptions. Policies and Procedure
available to trustees include:
Policies and procedures Governance Policy
adopted for the induction
Equal Opportunities Policy
and training of trustees Para 1.51
GDPR Policy
Financial Management Policy
The charity is run by volunteer trustees. Membership
is open to users of the centre and local residents,
their opinion is sought when decisions are being
made. Members and centre users are invited to
meetings and are permitted to vote at AGMs.
The charity’s
organisational structure There are 2 employees who run the centre day to day
and must report to trustees.
and any wider network Para 1.51
with which the charity
works
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Relationship with any Para 1.51 related parties Other ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Havelock Community Centre
Other name the charity
uses
Registered charity 299580
number
Charity’s principal 324 Fawcett Road
address
Southsea
PO4 0LQ
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of
person (or
body)
Dates acted if not for
Trustee name Office (if any) entitled to
whole year
appoint
trustee (if
any)
Janice O Neill Chair 01.04.2020 Membershi
1
p at AGM
Silvia Treasurer 01.04.2020 Membershi
2
Giannadrea (outgoing) p at AGM
Maureen 01.04.2020 Membershi
3
Greenspan p at AGM
Shirley Mundy 01.04.2020 Membershi
4
p at AGM
Juanita Cary 01.04.2020 Membershi
5
p at AGM
Kenneth Bennett 01.04.2020 Membershi
6
p at AGM
Jeanette Bennett Secretary 01.04.2020 Membershi
7
(outgoing) p at AGM
Janet Slade Cashier 01.04.2020 Membershi
8
(outgoing) p at AGM
Terry Hall Secretary 30.11.2021 Membershi
9
(incoming) p at AGM
Rob Birznieks Treasurer 30.11.2021 Membershi
10
(incoming) p at AGM
Heather Sanders Cashier 30.11.2021 Membershi
11
(incoming) p at AGM
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
||| |---|---| |Trustee name|Dates acted if not for whole| |year| **----- End of picture text -----**
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** **HAVELOCK COMMUNITY CENTRE** **#299580** **CC16a** ## **Receipts and payments accounts For the period** 01.04.2020 **from** > 01.04.2020 **To** 31.03.2021 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hire of Centre - rents 3,627 3,627 38,313
Memberships - - 890
Fundraising 42 42 1,515
Social events & trips - - 8,045
Bank interest 8 8 4
Miscellaneous - 62
Donations 27,717 27,717 -
- -
Sub total (Gross income for AR) 31,394 - - 31,394 48,829
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 31,394 - - 31,394 48,829
A3 Payments
Administration costs / kitchen 3,375 - - 3,375 2,109
Wages 11,858 - - 11,858 9,990
Establishment expenses 8,959 - - 8,959 23,519
Social events & trips 890 - - 890 11,211
Fundraising costs 20 - - 20 171
Security expenses - - - - 2,703
Miscellaneous 344 - - 344 104
Donations 35 - - 35 -
- - - -
Sub total 25,481 - - 25,481 49,807
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 25,481 - - 25,481 49,807
Net of receipts/(payments) 5,913 - - 5,913 - 978
A5 Transfers between funds - - - - -
A6 Cash funds last year end 30,059 - - 30,059 31,037
Cash funds this year end 35,972 - - 35,972 30,059
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## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**|**Unrestricted**|**Restricted**|
**Endowment**|
**Endowment**| |---|---|---|---|---|---|---|---| ||**Categories**|**Details**||**funds**|**funds**||**funds**| |||||**to nearest £**|**to nearest £**||**to nearest £**| |**B1**|**Cash funds**|Cash in hand
Bank current
account
Bank deposit
account
**_Total cash_**
**_funds_**
(agree balances with|


|**18,863**
**17,109**
**-**
**35,972**|


|**-**

**-**

**-**

**-**
|**-**
**-**
**-**
**-**| |||receipts and payments
account(s))|OK||OK|OK|| ||||**Unrestricted**||**Restricted**|
**Endowment**|| |||||**funds**|**funds**||**funds**| |**B2**|**Other monetary assets**|**Details**|
|**to nearest £**
**-**
**-**|**to nearest £**

|**-**

**-**
|**to nearest £**
**-**
**-**| |||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|


|**-**
**-**
**-**
**-**| |---|---|---|---|---|---| |**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**|| |**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|**-**
**Current value**
**(optional)**|| |**charity’s own use**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |||**Fund to which**|**Amount due**|**When due**|| |**B5 Liabilities**|**Details**|**liability relates**|**-**
**-**
**-**
**-**
**-**
**(optional)**|**(optional)**|| |Signed by one or two trustees on
behalf of all the trustees|Signature|Print Name||Date of
approval|| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the** Charity Name **trustees/ members** Havelock Community Association **of** 31/03/2021 **Charity** 299580 **On accounts for the no (if year ended any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021 **DD / MM / YYYY** . **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** R Z Birznieks **Date:** 05/01/2022 **Name:** Robert Zanis Birznieks 1 **IER** **October 2018** **Relevant** BSc, MSc **professional qualification(s) or body (if any):** **Address:** 40 Chetwynd Road, Southsea, PO4 0NB ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **IER** **October 2018** **Give here brief** Although, as from 01/01/2022, I am now a Trustee and Treasurer of **details of any items** the Havelock Centre, I have no previous connection with the **that the examiner** organisation and was completely independent of it during the fiscal **wishes to disclose** . year 01/04/2020 to 31/03.2021 to which the submitted report relates. 3 **IER** **October 2018**