THE ABBEY COMMUNITY CENTRE. YEOVIL RwJistered Charity No. 299552 The Forum. Yeovil, Somerset BA213TL www.abbe manorcc.or Annual Report for Year 1" April 2022 - 31st March 2023 Governin Document: Constitution of the Abbe Communi Original document signed 18 May 1988. Amendment to revise the number of rneMbe￿ required to fom a quorum approved on 23 November 1994 Amendment to vest property in the Official Custodian for Charities approved on 23 November 2008 Amendment to revise the nutnber of members required to fonn a quorum to ten approved on 12 October 2011 Amendment to remove requirement for an audit of accounts rf income is less than £25,000. Approved at Annual General Meeting 14 Ociober 2015 Constitution re-typed in entirety and an amendment made to audrt the accounts annually rf the income is greater than £250,000. Approved at Annual General Meeting 11 October 2017. New ConstitLrtion formally adopted on 11th Juty 2018 Typing errors corrected 7th September 2020. (Association changed to Charity). Amendment of para 17(1) to allow User Groups to attend meetings without being a Trustee. Amendment of para 17(5) to indicate maximum number of Trustees. Approved at Annual General Meeting on 14 July 2021. Association Chari land is vested in the Official Custodian for Charitles Schedule.. Freehold land registered at HM Land Registry under lit￿ no. ST74562 Case no. 215410 Sealing no. 1056 Date 10110108 Names of Chari Trustees Servin durln Year Mr P Seib Mrs J M Lucas Miss A Warr Mrs V Brown Mrs l Meecham Miss E Meecham Mr R Jackson Mrs P Boo¢ock Chair Secretary and Minute SecretarylActing Booking Secretary Treasurer Names of User Grou Re resentstives SeNin durin the Year Mrs V Brown Mrs J Lucas Mrs l Meecham Miss E Meecham Mrs P Boocock Mr J Welch Ms T Osbome 2nd Preston Brownies 1st Preston Guides Knit. Stitch and Natter 1st Preston Brownies WRA Keep Fit ) Dan￿rS Ob"ects of the Chari To promote the benefrt of the inhabitants of Brympton and North West Yeovil and their environs (hereinafter called 'the area of benefft,) wiihout diskn'nction of sex, sexual orientation, ra￿ or of political. religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advan￿ education and to provide facilities in the interests of so￿al welfare for recreation and leisure-time occupation wrth the object of improving the conditions of lrfe for the said inhabitants To establish or to secure the establishment of a communty centre (hereinafter called 'The Centre,) and to maintain and manage or to c(￿Operate wrth any lorAI statutory authority in the maintenance and management of such a Centre for activities promoted by the Association and its constituent 1x)d￿S in furtherance of above objects. The Association shall be non-party and non-sectsrtan in religion. anlsallon of Chari Number of elected Honorary offi￿rs.. 3 Number of representatives of affiliated groups (one per group): 6 Number of individual members living in the area of benefft (up to 14 under okl Constitution): 3 Number of COwOPted members (up to 4): 0 Number of paid staff: O Further Detsils of the Chari and address of bankers.. Nat West Bank plc, 2 Hendford, Yeovil BA20 1TN Nationwide Building Society, 36 Middle Street, Yeovil BA20 1 LA Independent Examiner: Albert GO￿lman LLP. G(xxlwood House, Blad(brook Park Avenue, Taunlon TA12PX InSU￿rS.. NFU Mutual, NFU Office, 46 Hendford. Yeovil BA20 1 UW Sum Insured: £1,965,008- Building. £28,865- Contents. Deeds: Held by Battens Solicrtors, Mansion House, 54 Prin￿ Streec Yeovil BA20 1 EQ Chaimian's Re ort During the year the AssocAation has benefftted greaty from the skilled seNices of our new Treasurer, Amy Warr. As well as relieving Jenny Lucas of these duties, Amy has introduced a much-improved financial oversight by Trustees. Jenny has generously continued to act as both Secretary and Bookings Secretsry throughout the year, although we are still trying to find someone for the latter role. We continue to strive to deliver our CharTtable Purpose in as many ways as we can, supports'ng the communty of North-west Yeovil. A good example is the assistan￿ and advi￿ provided to those setting up the new Lufton Cwimunty Centre (which is within our area of benefice). We feel Ihat facility offers something different from either the Parish Room or the Main Hall, but inevitably it will compete for volunteers and some clients. Fortunately. the size of our Main Hall and the privacy of the Parish Room will remain key attractions. For example, we host meekn'ngs of two churches and several leisure aclivities that simply cannot be accommodated in smaller rooms, and the highqualty indoor space makes it attractive to Headroom, a local chartty working with the NHS to rehabilitate people with acquired brain injury and their familres. The National Childbirth Twst continue to use the Parish Room which isn't overlooked, and the discrete entran￿ is attractive for sensttive work with offenders and supervised parental access. Having local facilities means that our community avoids Iravel to other towns. Having been the venue for Bwnpton Golden Oklies and others to ￿lebrate the Platinum Jubilee last year. in September the Centre hosted our Parish Council's Somb￿ contribution to OPERATION LONDON BRIDGE, the mouming of the late Queen Elizabeth11. The Office was cleared and within hours it had been manned by Councillors and other volunteers so that a local book of Condolences was availab￿ for the communty to pay Its respects. Next year the Centre will have a rather happier (￿e as we ￿lebrate the Coronation of King Charles111 and Queen Consort Camilla. The Committee has carrted out a number of "business as usual. Works including replacement of the roof fasci and damaged guttering, repairing the decorative festoon lights, works to improve hot water supply and to stop the lobby radiators overheating. A key consideration throughout the year has been energy efficiency, especialty Sin￿ fuel prices spiked with the invasion of Ukraine. On the latter point we have been particularly glad of the Photovoltaic Installation. We have also replaced the main hall tables wrth smaller, lighter ones to address manual handling concems where children or older adults are moving the fumrture. Developments have included a new cupboard in the lobby to house three wheelchairs donated to support Brympton Golden Oldies and other events where accessibilty is an issue. Membership has been steady. and the Cornm￿ee Meetings well attend￿J, including by users which is welcome and taken as an endorsement that we remain approachable and in touch with needs. Finally, I woukl once again like to thank all of the Twstees and committee members who have contributed setflessly to the Associats"on's efforts this year, especially those who have stepped in to temporarily cover roles when people have been away OT sid(. On behalf of the community. l am very grateful. Treasure￿3 Re Our income for the year was £34.819 and our expenditure £27.936. The hire income of £34,236 is nearly back to pre-COVID levels. Refurbishments were higher than in the previous year, with the replacement of our old tables being welcomed. We end the year with a bank balance of £60,630, with £36,030 of this in the Nationwide Depostt Account. This is a hea￿hY position, bth we continue to identrfy the need to repla￿ the wooden sprung floor in the main hall in the comiro years. tt is estimated this will be in the region of £30.000. Our running costs have continued to increase, particularty gas and electricty. However, the increased bookings have allowed the cornmiitee lo keep rents at the same level for the early part of the coming financial year. People continue to pay direct to our bank, and this has greatly redu(%d cash transactions and handling of cheques. Bookin Secreta 'sRe We lost the Creative Writers in the Parish Room on a Friday evening during the year, but we did gain a regular booking on a Tuesday in the Main Hall from Headway. During the school holidays one or two groups have booked the main hall and this has increased our income in quieter parts of the year. The Church groups that meet on Saturday and Sunday moming have increased their hours slightly. We have also attraded regular bingo sessions from Motiv8 Entertainment Group. Children's parties continue to be popular at the Centre. and most weekends are booked for these events. Over the past year we have had business rreetings booked in the main hall. All casual bookings pay directly to the bank, and regular hirers also pay direct to the bank, so this has made going into Yeovil to bank a thing of the past. All regular hirers have now signed new contracts, which includes their Monthly payments and how they are calculated. Our cleaner left us at the end of November. with no noti￿. We are very grateful for Kamia Cleaning who stepped in immediately and got us through all our Christmas party bookings. We had a tendering process and they were appointed as our new cleaners in March of this year. Approved by: ........................... Approved by: ....3 M:knEW...... Chairman: Peter Seib Secretary: Jenny Lucas CHARITY COMMISSION FOR ENGLAND ANO WALES Receipts and payments accounts CC16a For th¢ perlod Section A Receipts and payments Unrestricted Restricted Endowrnent fub)ds Last year las r8Statedl tt+ll* Iw•M£ Ioii* totho nwBre&t£ tothe ￿areSt£ Total lund¥ A1 Recel Hlrp ol Hall EqulrAm•lt GovommentGraMs Icovf￿19) Intero•t 11.917 AR) X819 42.714 A2 Asset and in¥estment sales, 34819 A3Pa &411 2,353 Stsmps and Static onpral E*p8rws Insurance Rgnt wnd Quartprly ChJry• Lltènsos and M•rnbetshlp Cleanlng and Con5urnable Maintonance and ￿e￿rbI￿hm￿ Accountanry 53 492 492 8,60B 3,916 7,D57 Sub total 17.69 A4 Agset and In¥esth)ent TTS ITIS Sub total 1775 2,77S ,71 Y).711 17.698 Net of reeelptsl(paymentsJ AS Transf¢rB bett¥een funds A6 Cash funds last year end Cash funds this yearend 41 4.10 25.076 60,630 56,52 C¢XX R1 acc￿￿1& {SS} 023 Section B Statement of assets and liabilities at the end of the period UnMtrf¢ted funds Restricted tunds Endowment funds n•s¥*st£ Deta51s B1 Cash funds Total cash fvRKIs 60.630 WX*XtySII Endowment funds to n￿rest£ funds Details Fund towhicti ¥¥li* Detal 14)Ptkna Fvndto whkh Currgnivwlufj iMal Detsi15 L8ttd atTho Frrfurn Yo0¥1 84 Assets retain￿ f¢r tho ¢harity's own u C*•ning Eqww¥*rt Tables and ¢h•ir8 TV IAon6tor Fund towhlth Amwntdu• Ydhqn dué Details 85 Liabllftios SYJned by ort*iJ Irust68s on haWof41 ts trusÈes Piirrt Name D81• of (¢l'())')*+)(?@)++@'/AB+C-AD/-)D'/'E)*+-44'?/)@E'(F*+GHH+BI'AA?/D)BG@@'4D-)D'/JK"L"MNO E'()*+B+-(+/0+0123-(4*5651P Q9   R  8 <;9; � � � � � % � % % % % % % % ~~� � � � � � � � � � � � � % % % % % % % % % % % % % % % % � � % % % % % % � � � � � � � �~~ G@%)*+%4*-(D)B%)(?@)++@%'E%)*+%4*-(D)B%B'?%-(+%(+@>'/@DHS+%E'(%)*+%>(+>-(-)D'/%'E%)*+%-44'?/)@%D/%-44'(0-/4+%TD)*% "�U$�!V�"�W"�XL�YZ[[�JK"�YZ[[�XLNO\% % �!��L�!V�M�!�!V�"�L"M�LL!$�L�!$�$�L!�[]^�!V�"�YZ[[�XL�� D/%4-((BD/_%'?)%AB%+C-AD/-)D'/%=%*-`+%E'SS'T+0%-SS%)*+%->>SD4-HS+%aD(+4)D'/@%_D`+/%HB%)*+%I*-(D)B%I'AAD@@D'/% ?/0+(%@+4)D'/%2bcdcedHe%'E%)*+%5622%G4)P% % fghijighigklimnopgiqrslsknkioigk� % =%*-`+%4'A>S+)+0%AB%+C-AD/-)D'/P%=%4'/ED(A%)*-)%/'%A-)+(D-S%A-))+(@%*-`+%4'A+%)'%AB%-))+/)D'/%D/%4'//+4)D'/% TD)*%)*+%+C-AD/-)D'/%_D`D/_%A+%4-?@+%)'%H+SD+`+%)*-)%D/%-/B%A-)+(D-S%(+@>+4)t% % 2P% -44'?/)D/_%(+4'(0@%T+(+%/')%u+>)%D/%(+@>+4)%'E%)*+%4*-(D)B%-@%(+v?D(+0%HB%@+4)D'/%216%'E%)*+%5622%G4)w%'(% 5P% )*+%-44'?/)@%0'%/')%4'A>SB%TD)*%)*+@+%(+4'(0@% % =%*-`+%/'%4'/4+(/@%-/0%*-`+%4'A+%-4('@@%/'%')*+(%A-))+(@%D/%4'//+4)D'/%TD)*%)*+%+C-AD/-)D'/%)'%T*D4*% -))+/)D'/%@*'?S0%H+%0(-T/%D/%)*D@%(+>'()%D/%'(0+(%)'%+/-HS+%-%>('>+(%?/0+(@)-/0D/_%'E%)*+%-44'?/)@%)'%H+% (+-4*+0P%% % % % % 3D4*+SS+%&+((D@%xy4%dz'/@e%&IG%aI*G% GSH+()%{''0A-/%||}% {''0T''0%z'?@+% xS-4uH(''u%}-(u%G`+/?+% F-?/)'/% y'A+(@+)% FG2%5}~% % % a-)+t%2%€?SB%5651% %