## **Trustees’ Annual Report for the period** **From 1[st] April 2024 Period start date To 31[st] March 2025 Period end date Charity name: Dumbleton Village Hall** ## **Charity registration number: 299528** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Hall is to be held in trust for the benefit
of the residents of Dumbleton for use for
meetings, lectures and classes, recreation
and leisure activities for the purpose of
improving the condition of life for the said
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Hire of the hall is open to residents and
non-residents with the former having
preferential rates. Regular bookings
currently include Table Tennis, Badminton,
Book Club, WI, Pilates, Yoga, Indoor Bowls
and Radio-Controlled society. The
committee run monthly coffee mornings,
regular wine bars, Christmas Tree light up
with Food and free drinks and an annual
big event such as a New Year's Dance –
the most recent being an anniversary ball
celebrating 125 years since the village hall
was built. Events are also held in
conjunction with other village organisations.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|It is confirmed that the trustee’s decision-
making process has regard to the guidance
issued by the Charities Commission on
public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|Primary contribution by volunteers is time
in running events and our regular
community coffee mornings, although
volunteers also personally contribute items
like cake for the coffee mornings and raffle
prizes on a voluntary basis.| |---|---|---| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Trustees continued to meet the
challenge of running and maintaining the
Village Hall.
The Christmas Tree light up event in
December 2024 was run as a non-profit
making event for the benefit of the local
community. At this event 12 crates of food
and gifts were collected for the Caring-
Hands-In-The-Vale charity.
The main annual fundraising event held in
January was in celebration of the 125th
anniversary of the Village Hall and was a
great success. More than 80 guests from
the local community attended, including
many who had not been to a Village Hall
event before.
The event was the first opportunity to use
the Hall’s new ticketing platform in
partnership with Ticket Tailor and achieved
its goal of reducing costs of event ticket
management.
The monthly Pop-Up Café is now part of
the village calendar and is the Hall’s most
regular source of self-generated revenue.
This uses a considerable number of
volunteers over and above the Trustees to
ensure its success.
The regular bookings by local clubs has
continued to grow with additional clubs
from around the local area being attracted
to the great facilities the hall provides.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The 5-year programme of improvement and
maintenance objectives continued
throughout the year with the installation of
new windows and entrance doors in the
Main Hall. The feedback has been
excellent, and it is hoped that the energy
costs will reduce.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The 5-year plan included objectives of
marketing the Hall for additional fund-
raising activities to help fund the annual
maintenance and programme of
improvements. As a result, some new
fundraising events such as Wedding
Parties have proved very successful and
have helped increase the reserves for
future funding of improvements.| |---|---|---| |Investment performance
against objectives|Para 1.41|N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Balance Sheet shows Total Assets of
£46,048, up by £5,855 on previous year.
This was due to increased fund generation
from Pop-Up Cafes, one-off events and
Hall bookings.
As of 31 March 2024, the balance of the
Hall’s bank accounts was £42,335.
The Hall’s Gross income for the financial
year was £45,262 which was made up of
the following.
Hall Hire - £11,896
Fund Raising events - £9,168
Monthly Pop-Up Café - £5,843
Grants for Window replacement - £17,509
Other (Donations & Bank interest) - £846
The Hall’s total outgoings were £39,408
which is broken down as follows.
Annual Operating Costs - £11,944
Cost of Fundraising events - £5,800
Capital Expenditure (Hall maintenance &
improvements) - £21,664| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Specific reserves are held for large
maintenance projects and improvement
projects.| |Amount of reserves held|Para 1.22|£17,524 is held in reserves for emergency
maintenance and re-siting of the village
TelephoneBox.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The general sources of funding are:
•Hire of the venue to local clubs, classes,
individuals, Wedding party hire
•Fundraising events open to the public
and local community such as monthly
coffee mornings, Christmas tree light up,
Annual Anniversary party
•Donations from the public| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|Significant damage to the building, for
example a fire, preventing its continued use
Major repair/maintenance work to the
building beyond the level of reserves held
Increase of operating costs particularly
around utility costs in the colder months.
Loss of hire revenue to cover the annual
operating costs
Insufficient number of Trustees or
volunteers preventing fundraising events
from being held to cover operating costs
Loss of all Executive officers at the same
time
Closure of the Hall for a significant period
without the ability to generate revenue| |---|---|---| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Trust Deed| |How is the charity
constituted?|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees and officers are elected at the
Annual General Meeting
Trustees are co-opted from the parish and
as noted, officers such as Chair and
Treasurer are proposed and duly elected at
the AGM.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees are background checked prior to
co-option and election
No specific induction or training policies
exist
Trustees are provided with informal,
ongoing training on the work of the Hall
Trustees agree and follow the Hall Finance
Policy.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Chair, Treasurer and Secretary form
the Executive Committee providing
oversight of the work of the Hall
Other trustees fulfil non-executive roles
including Vice Chair, Bookings and Events,
Marketing & Grants, Health & Safety and
Maintenance.
The Trustees hold regular meetings to
review progress against objectives, setting
of new objectives and the 5-year business
plan and the management of the funds.
An Annual General Meeting, open to the
whole parish, reports on the business and
financial statements for the Hall and elects
the Trustees| |Relationship with any
related parties|Para 1.51|N/A| ## **Reference and Administrative details** |Charityname|Dumbleton VillageHall| |---|---| |Other name the charity uses|N/A| |Registered charity number|299528| |Charity’s principal address|Dumbleton Village Hall
Dairy Lane
Dumbleton
Glos.
WR11 7TP
(For administrative / correspondence purposes: )
Mr P Anderson (Treasurer),
Rose Cottage,
Main Street,
Dumbleton
WR11 7TH| ## **Names of the charity trustees who manage the charity** |1
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jim Harmsworth-Cowles|Chair||| ||Claire Stanley|Treasurer||| ||Robert Mercer|Secretary||| ||Ruth Seward|Vice Chair||| ||Paul Crowther|Bookings||| ||Robin Philips-Lamb|||| ||Jane Anderson|||| ||Joanna Brett|||| ||TraceyThompson|||| ||Kate Hending|||| |||||| |||||| |||||| |||||| |||||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity N/A Name and objects of the charity on whose behalf the N/A assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and N/A segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Philip Anderson **Position (eg Secretary,** Treasurer Current Treasurer Elected at AGM on **Chair, etc)** 3[rd] October 2025 **Date** 18th December 2025 Dumbleton Vlllage Hall Profit and Loss 2024-2025 rth Monthstg 31 Mawch 2025 Sble• I Incon th)natlong Grnnts 17WJ.75 14,324.72 12,483.76 944.71 G￿t￿l￿)n. H•ll ￿tal IncoD* GenerntJtsn- Rtr￿ Raldng Other Inco 12,936.19 7,071.19 2,812.85 45.262.94 .274.43 Dlr•ct Expenrt Cost of Q1mn￿JnllY Even Costs of Fund Generalk>n 3S6,94 Sh43,40 743.87 4,157.81 Groi¥ Proritl(Lou)I 39,rf62.70 19,372.75 Ov•rh••d• Rates Heat, Uihtand Power Prfnung Dnd 5tstyonery Telefve and Conputtr thargra Holl ImtwJvÈnwnts Holl maInr￿an C7¢7nw•l EK]ense5 Mjnaoement & ￿Tr11r1. BBThk)natlon No¥ed to Wnwe gtrA Fund Pl¥n￿t Prc= FCA ICAEW Address.. Pennals Coliaga Nursery Road, Oakhanger Crewe CW15XA IER O¢tobor 2018