Trustees’ Annual Report for the period
From 01/04/2021 To 31/03/2022
Charity name: Dumbleton Village Hall
Charity registration number: 299528
Objectives and Activities
The Hall is to be held in trust for the benefit of the residents of Dumbleton for use for meetings, lectures and classes, recreation, and leisure activities for the purpose of improving the condition of life for the said inhabitants.
Hire of the hall is open to residents and non-residents with the latter having preferential rates. Regular bookings currently include Table Tennis, Badminton, Book Club, WI, Pilates, Karate and Yoga. The trustees run monthly coffee mornings, regular wine bars, Christmas Tree lighting up with carols and free drinks/food, and an annual Dinner Dance. Events are also held in conjunction with other village organisations.
It is confirmed that the trustees’ decision-making process has regard to the guidance issued by the Charities Commission.
The primary contribution by volunteers is time, although all volunteers personally contribute items like cake for the coffee mornings and raffle prizes on a voluntary basis.
Achievements and Performance
The 2021-22 financial year remained challenging due to ongoing Covid-19 pandemic issues, including the legal requirement for the Hall to remain partially closed at the beginning of the financial year. The Trustees were able to provide some events in keeping with the aim of benefitting the residents of the parish.
The Trustees ensured the Covid-security of the Hall through the investment of Covid-related grants, allowing partial re-opening for clubs, classes, and the public. The annual New Year’s Dance was postponed from January to May 2022 to coincide with Her late Majesty’s Platinum Jubilee (details will be noted in the TAR for 2022-23).
As the year progressed, the Hall was able to reopen fully and resume monthly coffee mornings and events. Many of the regular bookings returned, although disappointingly some were no longer in business due to covid pressures and did not return. We also included a wine bar after our Christmas Tree Lighting event which proved very popular.
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With the benefit of the some of the grants we received we have been able to complete or start several projects included in the Trustees’ five-year regeneration programme:
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Replacement of the heating system which is completed.
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New guttering around the hall which is completed.
With further fundraising and grant applications the regeneration programme will continue in the next financial year.
Financial Review
The bank balance as of 31[st] March 2022 was £49,599.55, an increase of £4,410.93 on the previous year due mainly to further covid related grants.
The Hall generated income of just over £12,251, which was back to pre-pandemic levels.
Specific reserves are held for emergencies (£10,000.00), and large capital expenditure projects that are part of the trustees’ five-year regeneration and eco-sustainability programme (£20,250.00).
Projects include:
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roof repairs
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roof insulation
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solar panels and batteries
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window replacement and repair
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curtain replacement with thermal blinds
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external door replacement
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introduction of smart technology
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renewal of interior décor including flooring
The general sources of funding are:
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Hire of the venue to clubs, classes, individuals
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Fundraising events open to the public
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Donations from the public
Structure, Governance and Management
The governing document of the charity is a Trust Deed signed on 23[rd] June 1971. The charity is an unincorporated association.
Trustees and officers are co-opted from the parish and duly elected at the Annual General Meeting.
No specific induction or training policies exist, but trustees are provided with informal, ongoing training on the work of the Hall.
The Chair, Treasurer and Secretary form the Executive Committee providing oversight of the work of the Hall. Other trustees fulfil non-executive roles including Bookings and Events.
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The Trustees hold regular meetings to review progress against objectives, setting of new objectives and management of the funds. An Annual General Meeting, open to the whole parish, reports on the business and financial statements for the Hall and as stated above elects the Trustees.
Reference and Administrative details
| Charityname | Dumbleton Village Hall |
|---|---|
| Other name the charityuses | N/A |
| Registered charitynumber | 299528 |
| Charity’s principal address | Dumbleton Village Hall Dairy Lane Dumbleton Glos. WR11 7TP (For administrative purposes: Mrs C Stanley, 2 Silver Hay, Dumbleton,Evesham,WR11 7TX) |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| James Harmsworth Cowles | Chair | |||
| Claire Stanley | Treasurer | |||
| Robert Mercer | Secretary | |||
| Kate Hending | Vice Chair | |||
| Paul Crowther | ||||
| LucyHarvey | ||||
| Robin Phillips-Lamb | ||||
| Richard Price | ||||
| Joanna Brett | ||||
| Ruth Seward | ||||
| TraceyThompson | ||||
– Corporate trustees names of the directors at the date the report was approved Director name
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Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity None Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
Declarations
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The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Claire Stanley Position (eg Secretary, Chair, etc) Treasurer Date 10th January 2022
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Dumbleton Vlllage Hall Profft and Loss 2021-2022 Twdve Months to 31 Marth 2022 S•1•• Datitsns Grants IrKcry Generats . Hall Rental ]rK fon . Fund RAL4r4 Cther IrKL 9323 27,219. 124950 701.79 754 331.10 14.970.53 7286.62 4?38.TrJ 196 30.271.C 27,223.11 Cost of ffirnunty Events Cc&s of Fund Generatyan 0.0) 171.25 234438 2 $15.63 24,707.48 ProlW(Lw): 30.271.C6 3%.92 3.446.70 353.78 3,535.99 10.49 1,231.48 8.692.08 4ffiS9.S4 115.02 S2.74 103.50 t, Ught P¢Inn9 and Statlonery Telephfft and CW tre5 H)11 Improvewents Hall Malntenarte Gener81 Expenses Managerrwt & . 8ank ChDrges arrfl IIrte$t Managumnt & rnin . W Dett Lkences ana Insuran 1493AI 2532.30 141.41 9J3.45 9.874J8 19,844.59 M•t PY•fftl(L•••): rn8FP D•te: Illth Jurn 2022 D•t*. 16th 2022
Dumbleton Willage Hall Balance Sheet 2021-2022 Offth EqLYPrnIt 345.55 345.55 I,&Y3.83 3),040.37 at kttojrt 47.219.89 4S.1.62 51,278.95 Credirors.. Srt femi Totsl A•wts l•M Curi*rt Ll•blltU• Long T¢rni uabl11# 45,1 50,051.51 ¢Ital & R•Mrv•• Ger¢ral FUTr1 P&Lknount 23,781.24 44,177.92 44,Ir/.92 49,040.81 1.010.70 1,010.70 51. D•ts: 16th X132
CHARITY COMMISSION FOR ENGLAND AND WALES, Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustèesl membors of Dumbleton Village Hall On accounts for the year •nded 31st March 2022 Charity no (If any) 299528 Set out on pages 3and4 I report to the trustees on my examinatson of the accounts of the above charty (Yhe Trusf) for the year ended Ro•pon8lbilitie• and As the charity trustees of the Trust. you are responsible for the preparation b•sls of roport of the accounts in accordance wtlh the requirements of the Chanties Act 2011 {'the Ad.) I report in resped of my examination of the Trust's a¢untS carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Diredions giv8n by the Chanty Commission under 8edion 14515)(b) of the Acl. I have completed my examination. I confim that no matenal matters have come to my attention {Olr than that disclosed below ") in connection wrth Ihe examination which gNes me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act lx the accounts do not aOrd with the accounting records Independent examin•8 8tatem•nt I have no concems and have come auoss no other matters in connection wrth the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached . Please delete the words in the br8ckets rfthey do not apply. Signad: Nam•: Irimothy Roger James Daffum BFP FCA Dat•: Rel•vant professlonal quallficatlon(s) or body (if any): IGqEW Addrem: Pennal Cottage, Nursery Road, Oakhanger Crewe CW15XA IER Octobor 2018
Section B Disclosure Only complete rf the examiner needs to highlight matters of concem {see CC32. Independent examination of chanty accounts direthons and guidance for examiners). Glve hero brlef details of INone any items that the examiner wishes to dlsclose. IER October 2018